Classified Advisory Committee to the Superintendent

Meeting Summary Notes: February 7, 2018


Meeting Summary Notes are intended to serve as the superintendent’s reflection on the discussions that occur during advisory committee meetings.  They are not intended to be exhaustive.  Instead, they are a general record for our on-going efforts to assess our needs, determine our goals, map out our strategies, and evaluate our policies, procedures and programs.  Participants should contact the superintendent if they observe any critical oversight or misinterpretation in these notes.


Participants present: Daphne Livesay (AHS), Pam Hirt (CES), Melissa Borduas (CMS), Jackleen Crizer (MVES), Matt Paxton (SBO/Technology), Ben Truett (Garage), Fred Vaughan (SBO), Lorie Bess (SBO), and Eugene Kotulka (Superintendent). 


1.    As a follow up to a previous discussion about bus drivers having key fobs to buildings, Mr. Kotulka noted this has been taken care of.


2.    Mr. Kotulka reported the Capital Improvement Plan and Comprehensive Plan were approved at the January 24 board meeting.


3.    Mr. Kotulka reported the first scheduled make-up day is Feb. 19.  If more days are missed after that, the Tuesday of Spring Break would be a make-up day and then days will be added to the end of the school year from that point on.  A participant asked if make-up days could be early release days and Mr. Kotulka replied they will be full days.


4.    Mr. Kotulka discussed the budget noting the Local Composite Index, which tells us how much funding we will receive, will decrease next year, which means we will receive decreased state funding.  He reported Boys Home will be doing their own program next year, which is a loss of approximately $500,000.   He noted he hopes to give a step increase to employees this year and next year.


5.    Mr. Kotulka reviewed health insurance options.  He noted new this year is a surcharge to add a spouse if they have available insurance through their employer but choose not to take it.      


6.    Mr. Kotulka discussed New Tech.  He explained it is a redesign of learning and engages students, teaching them teamwork and problem-based skills.  


7.    Mr. Vaughan discussed changes to the sick leave policy (GCBD-RA).  The revision would allow 10 and 11 month full-time employees to convert two sick leave days to personal leave days if they have been employed by ACPS for 10 years and have a balance of 50% earned sick leave.  Mr. Kotulka added this is an effort to help our loyal long-time employees and encouraged any feedback on the proposed change. 


8.    Matt Paxton reported 5th grade students now have Chromebooks.


9.    A participant asked if all employees are required to do Safety Care training.  Mr. Kotulka replied it is our obligation to train staff if we know a staff member will be in contact with a volatile child. 


10.  A participant asked if employees would receive a raise next year.  Mr. Kotulka replied it is in the budget for employees to receive a step increase. 


11.  A participant asked when the pay date for March is since March 30 is a holiday.  (Follow up:  Per Mrs. Tincher, ACPS employees will be paid on March 29.)


      The meeting ended at 1:40 p.m.


NEXT MEETING:  April 9 – 1:00 p.m. 


The Alleghany County School Board does not discriminate on the basis of race, color, national origin, sex, political affiliation, disability, or age in its programs and activities.  The following have been designated as the contact regarding compliance issues associated with this non-discrimination policy and compliance with Title IX:  Director of Human Resources and Pupil Personnel and Director of Assessment and Accountability.  For questions and compliance with Section 504 and ADA contact the Director of Special Education.  Alleghany County School Board Office, 100 Central Circle/P.O. Drawer 140, Low Moor, Virginia 24457. 540-863-1800.