Classified Advisory Meeting Minutes

Classified Advisory Committee to the Superintendent

Meeting Summary Notes: September 10, 2018


Meeting Summary Notes are intended to serve as the superintendent’s reflection on the discussions that occur during advisory committee meetings.  They are not intended to be exhaustive.  Instead, they are a general record for our on-going efforts to assess our needs, determine our goals, map out our strategies, and evaluate our policies, procedures and programs.  Participants should contact the superintendent if they observe any critical oversight or misinterpretation in these notes.


Participants present: Daphne Livesay (AHS), Pam Hirt (CES), Melissa Borduas (CMS), Jackleen Butler (MVES), Monty Bowman (MVES), Tracy Nicely (SES), Jan Hobbs (SBO), Fred Vaughan (SBO), Lorie Bess (SBO), and Eugene Kotulka (Superintendent). 


  1. 1.Mr. Kotulka welcomed everyone to the meeting and discussed the purpose of the classified advisory committee.  He reminded participants it is helpful to send any suggestions, concerns, or questions to him ahead of time as some topics require research.  He explained the committee provides valuable input and it should be considered an open forum, unless there is a specific personnel issue, which would need to be discussed privately.       


  2. This year’s CAC meetings will take place on the following dates: September 10, November 5, February 6, and April 8.  All meetings begin at 1:00 p.m.  If schools are cancelled due to inclement weather then the advisory committee meetings are cancelled.


  3. 3.Mr. Kotulka reported a great start to the school year.  He thanked everyone for getting things ready to welcome the students.


  4. 4.Mr. Kotulka discussed the budget.  He explained the local composite index (LCI) changed this year, which gives us less state funding.  He noted the AEA president, Bob Umstead, is involved with other school divisions to address teacher salaries and encouraged everyone to support this movement.


  5. 5.Mr. Vaughan discussed safety.  He noted all schools now have entrances that lead visitors directly to the main office.  He noted as a new safety measure, all visitors who intend to go into the building must leave their photo ID at the office.  He reported there are now SRO’s at each building.  He stated all school safety plans have been revised, reviewed and accepted.  He stated he recently attended a school safety conference and is pleased our division is, in some ways, ahead of the game on safety measures.  He reminded everyone all doors should remain locked at all times.


  6. 6.Mr. Kotulka reported staff would be given an opportunity to participate in an Employment Engagement Survey, facilitated by Studer Education Group.  The survey focuses on school climate and is online and anonymous.  He encouraged everyone to complete the survey. 


  7. A participant asked if we could be on the County’s insurance plan, which is significantly cheaper than the schools.  (Ex:  KA-250 plan -  County $405 / ACPS is $990)  Mr. Kotulka replied he would research it and report back to everyone at the next meeting.


  8. A participant asked why classified employees are required to fill out timesheets.  Mr. Vaughan explained the timesheets must be completed to document actual hours worked, showing any overtime hours.   A participant asked if Chromebooks could be used by bus drivers for pre-trips and timesheets.  Mr. Kotulka replied he would check into it. 


      The meeting ended at 1:50 p.m.


NEXT MEETING:  November 6 – 1:00 p.m. 


The Alleghany County School Board does not discriminate on the basis of race, color, national origin, sex, political affiliation, disability, or age in its programs and activities. The following have been designated as the contact regarding compliance issues associated with this non-discrimination policy and compliance with Title IX: Director of Human Resources and Pupil Personnel and Director of Assessment and Accountability. For questions and compliance with Section 504 and ADA contact the Director of Special Education. Alleghany County School Board Office, 100 Central Circle/P.O. Drawer 140, Low Moor, Virginia 24457. 540-863-1800.