Minority Advisory Committee Meeting Minutes

P.O. Drawer 140, 100 Central Circle

Low Moor, VA  24457


Minority Advisory Committee to the Superintendent

Meeting Summary Notes: September 10, 2018


Meeting Summary Notes are intended to serve as the superintendent’s reflection on the discussions that occur during advisory committee meetings.  They are not intended to be exhaustive.  Instead, they are intended to serve as a general record for our on-going efforts to assess our needs, determine our goals, map out our strategies, and evaluate our policies, procedures and programs.  Participants should contact the superintendent if they observe any critical oversight or misinterpretation in these notes.


Participants present: Patricia Ross, Ingrid Barber, Mark Jefferson, Pat Pleasant, Dwayne Ross (AHS principal), Tatiana Bolden (AHS student), Averiana Stewart (AHS student), Adrienne Young, Carolyn Barnette,  Sarah Rowe (CMS principal), Etrulla Moore, Josh Craft (CES principal), Jan Hobbs (Dir. of Assessment and Accountability), Fred Vaughan (Dir. of HR and Pupil Personnel), Lorie Bess (Admin. Asst.), and Eugene Kotulka (Superintendent) 


  1. 1.Mr. Kotulka explained that the purpose of the minority advisory committee is to focus on minority interests in the school system.  He explained the committee’s procedures and welcomed everyone to the meeting. 


  2. This year’s MAC meetings will take place on the following dates: September 10, October 8, February 6, and April 8.  All meetings begin at 11:30 a.m. with a light lunch served.   If schools are cancelled due to inclement weather then the meeting is cancelled.


  3. 3.Mr. Kotulka reported he had received a lot of positive feedback for the Chromebooks.  He reminded participants that the Chromebooks are not intended to replace teachers, but they are to serve as a resource for the teacher to use. 


  4. 4.Mr. Kotulka discussed the New Tech program at Alleghany High School.  He reported the school will hold a public extravaganza on November 13 to showcase the program and encouraged everyone to attend.


  5. 5.Mr. Kotulka discussed Career Pathways.  He noted each student begins one in the 7th grade and it will follow them through high school.  He noted we hope to offer seniors an internship in the field they are interested in and perhaps the opportunity to follow a community member.  He stated the goal is to get students passionate about their future. 


  6. 6.Mr. Kotulka discussed the new accreditation system.  He reported superintendents have been working with the state to look at subgroups (white, black, ESL, SPED, Asian, etc.) because it is not accurate to use generalized groups.  He stated accreditation isn’t only about academics, you also have to look at chronic absenteeism, graduation rates, dropout rates, CTE certifications, and other things.  He stated schools need to be accredited based on more than just test grades. 


  7. 7.Mr. Vaughan discussed safety.  He noted all schools now have entrances that lead visitors directly to the main office.  He noted as a new safety measure, all visitors who intend to go into the building must leave their photo ID at the office.  He reported there are now SRO’s at each building.  He stated all school safety plans have been revised, reviewed and accepted.  He stated he recently attended a school safety conference and is pleased our division is, in some ways, ahead of the game on safety measures. 


  8. 8.Mr. Vaughan discussed minority recruiting.  He stated of our 36 new staff this year, 2 are minority.  He stated he has been aggressive with recruiting but the number of direct contacts at recruiting events has dropped by about 33%.  He stated there is a definite shortage of teachers, especially minority teachers.  A participant asked what incentives are in place to retain the current minority staff.  Mr. Vaughan replied the same incentives are offered to all staff and it often depends on the teacher having a “connection” to the community. 


  9. 9.Mr. Kotulka invited everyone to the “Coffee with the Superintendent” event on October 27, 10:00 a.m. at the Mountain View Restaurant in Covington.


The meeting ended at 12:30 p.m.


NEXT MEETING: The next meeting is at 11:30 a.m. October 8 in the School Board meeting room at the Central office complex in Low Moor.  A light lunch will be served.


The Alleghany County School Board does not discriminate on the basis of race, color, national origin, sex, political affiliation, disability, or age in its programs and activities. The following have been designated as the contact regarding compliance issues associated with this non-discrimination policy and compliance with Title IX: Director of Human Resources and Pupil Personnel and Director of Assessment and Accountability. For questions and compliance with Section 504 and ADA contact the Director of Special Education. Alleghany County School Board Office, 100 Central Circle/P.O. Drawer 140, Low Moor, Virginia 24457.