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Approval of Minutes - 1/14/2019 Meeting

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MINUTES
REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
January 14, 2019

 

The Alleghany County School Board held its regular meeting on January 14, 2019, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

 

PRESENT: Gerald E. Franson; Donnie T. Kern; R. Craig Lane; Danielle I. Morgan; Jennifer S. Seckner, Vice Chairwoman; Randall S. Tucker, Chairman; and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; Lorie C. Bess, Clerk; and Patrick Andriano, Attorney.

 

Student representative:  Eddie Meadows

 

ABSENT:   

 

Chairman Tucker called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

 

Chairman Tucker announced the following revisions to the agenda:

1.  During Closed Session, pupil personnel cases #18-29 and #18-30 will not be discussed; therefore, no 

     action will be taken on those two cases.

 

COMMUNITY PARTICIPATION

(19-149) RECOGNITION OF SPECIAL EDUCATION TEACHERS

Donna Austin, Paula Bell, Sidney Birchfield, Anita Bird, Kelly Bostic, Karen Bradley, Cassandra Brookman, Cheryl Brown, Kathy Brown, Tracie Buchanan, Gary Burdette, Becky Burgess, Anneke Burris, Teressa Calvert, Sharon Campbell, Linda Cartwright, Cynthia Crowder, Ann Dujardin, Will Fields, Honor Hartsfield, Debbie Henderson, Diana Higgins, Joy Hutchinson, Corrainea Kaebisch, Jacquelyn Laman, Jessica Lanehart, Sarah Lythgoe, Melanie Mason, Melanie Mullineaux, Tracy Nicely, Mary Persinger, Katie Rickett, Tamyra Ross, Betsy Ruggiero, Ashley Rumfelt, Melanie Schell, Tracey Shinault, Terri Slate, Jill Smith, Dee Ann Tickner, Michelle Timbrook, Elizabeth True, Robert Umstead, Joy Varner, Teresa Vess, Lindsay Westervelt, Winnett Whitaker, Katie White, Ann Woodward, Nicole Wyant, and Tiffany Yancey

 

(19-150) ABCD Awards – Gini Lekan and Mick Ratliff

 

(19-151) PUBLIC COMMENT

Bob Umstead – Mr. Umstead thanked the Board for the calendar change allowing staff to attend the RedforEd March on January 28 in Richmond.  He stated it must be difficult to choose who receives the ABCD Awards as all employees deserve it.  He thanked the Board for their support and stated he hopes everyone gets raises. 

 

(19-152) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Franson thanked Dr. Heath and the special education staff for keeping it “about the kids”.   He stated he would support Mr. Umstead’s efforts the best he can but perhaps a strike may not be the right thing to do.  He congratulated those who received an ABCD Award and thanked them for their support.

 

Mr. Kern congratulated everyone on their awards noting they were well deserved and many lives have been touched by the staff due to their efforts.  He stated he would be leaving the meeting after his comments to fulfill a moral and public obligation and attending the board meeting would constrain that obligation.  He stated there are rules, policies, and laws that dictate how we govern ourselves but some of these rules have supremacy over others and it appears the rules are not being followed.  He questioned how the public could comment on the budget when it was not properly advertised or posted on the website.  He criticized the budget format calling it “the most substandard budget” he had ever seen after spending a decade working with budgets. He emphasized prior year actual expenditures were not provided and are needed for comparison. He commended another school division on their budget format and for providing 40 pages of information, while ours is only 4 pages in length.  He concluded by stating, “For the record, if you are wondering why I am leaving early today, I do not want to be a part of Pee Wee’s Playhouse.  If I’m going to be spending time with children, then I’m going to pick which ones.  Maybe next month there will be a different tone at the top. So, I have two cups of sunshine waiting for me at home and I will be more productive there than here.  God’s speed and goodnight.”

 

*Mr. Kern departed the meeting at 6:30 p.m.

 

Mr. Lane thanked the special education staff for everything they do for their students.  He stated tough decisions are made regarding the budget and the Board welcomes input from everyone.  He reminded everyone the budget has to be balanced out at the end of the year.

 

Mr. Meadows thanked everyone for coming to the meeting.  He congratulated the award winners and stated he hopes to have a good meeting. 

 

Mrs. Seckner thanked Dr. Heath for her guidance and her special education team for their wonderful work.  She thanked the ABCD award winners for their work.  She stated she was very disappointed in Mr. Kern’s comments and actions and she hopes he has a change of heart. 

 

Mrs. Morgan thanked the special education staff and stated she has seen them in action and what they do is amazing.  She commended the ABCD award winners and stated she appreciates what they do.  She expressed disappointment in Mr. Kern’s behavior and noted she has seen no evidence of any staff member doing anything but striving to put the children first in this division.  She thanked Mr. Rice for his work on the budget, noting his presentation is both effective and efficient. 

 

Mr. Wright thanked the special education department for their work with students.  He reminded Mr. Umstead the Board approved January 28 as a teacher workday so that staff could go to Richmond to participate in the RedforEd March.  He thanked the ABCD award winners for all they do for the division. 

 

Mr. Tucker thanked everyone for attending the meeting.  He stated the Board is working hard to keep the employees as a top priority in the budget.  He noted this is a preliminary budget at this point and many things can change between now and final approval of the budget. 

 

Mr. Kotulka thanked Dr. Heath and her special education staff for everything they do for the students in the division.  He thanked the ABCD award winners for all the work they do behind the scenes.  He encouraged everyone to keep working together and stated he is proud to be in Alleghany County.

 

(19-153) CONSENT AGENDA*

The following items were included for approval.         

A. Approval of Minutes of December 3, 2018 Called Meeting (cancelled) and December 17, 2018 Regular Meeting

B. Payment of bills 

C. Cafeteria report 

D. Communications/Monthly Reports

  1. JRTC monthly report

MOTION: That the items listed on the consent agenda be approved as presented.

MOTION:   Mr. Lane         

SECOND:  Mrs. Morgan   

ROLL CALL VOTE:  Unanimous

 

BUDGET AND FINANCE

(19-154) BUDGET REPORT*

 

School Operating Fund

$3,062,133.05

School Textbook Fund

$862,258.88

Alleghany Foundation Nursing Grant

$51,959.83

Governor’s School

$165,262.34

Scholarship

$75,974.21

School Capital

$1,597,970.21

Medicaid Reimbursement

$206,351.97

New Tech Program

$310,919.92

Grand Total

$6,332,830.41

 

(19-155) BUDGET UPDATE BASED ON PROPOSED GOVERNOR’S BUDGET, INCLUDING STATE REVENUES*

Mr. Rice reported the public hearing was advertised in the local newspaper on December 29, 2018 and January 12, 2019 and also on the Alleghany Journal website for two weeks.  He stated if the Board wished to have the budget in a different format, he would be happy to accommodate.  He reminded everyone the detailed budget, including last year’s information, is on our website and available for review anytime.  He noted the budget information was the same as was presented at the January 8 budget work session.  Mr. Kotulka added this is a working document and the final budget presentation would be more detailed.  He encouraged Board members to contact him or Mr. Rice should they have any questions regarding the budget. 

 

(19-156) PUBLIC HEARING:  2019-2020 OPERATING BUDGET

Chairman Tucker declared the public hearing open.  No citizens wished to address the Board; therefore, Chairman Tucker declared the public hearing closed.

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(19-157) CALENDAR INFORMATION*

Mr. Kotulka reminded the Board of the following meetings/events:

- February 4, 6:00 p.m. - Budget Work Session at Central Office Complex

- February 7, 1:45 p.m. – Division Spelling Bee at Gleason Forum Hall

- February 12, 12:00 p.m. - JRTC Board at JRTC

- February 25, 6:00 p.m. - Regular monthly meeting at JRTC

- February and March monthly calendars

 

(19-158) INSTRUCTIONAL PROGRAM UPDATES FROM EACH SCHOOL*

Each principal gave a brief review of their plan.   

 

(19-159) PRELIMINARY FALL SOL SCORES*

Final results will not be available until all SOL testing is completed in the Spring.

 

Division

Test

School

Pass

ALLEGHANY COUNTY

Algebra I (09)

CLIFTON MS

100.00%

ALLEGHANY HS

96.77%

Algebra II (09)

ALLEGHANY HS

62.22%

Biology (10)

ALLEGHANY HS

72.88%

Chemistry (10)

ALLEGHANY HS

64.29%

Earth Science (10)

ALLEGHANY HS

78.95%

EOC Reading (10)

ALLEGHANY HS

76.14%

Geometry (09)

ALLEGHANY HS

75.81%

Gr 7 Math CAT

CLIFTON MS

100.00%

VA&US History (08)

ALLEGHANY HS

53.19%

W Geography (08)

ALLEGHANY HS

61.22%

W History I (08)

ALLEGHANY HS

81.82%

W History II (08)

ALLEGHANY HS

16.67%

 

(19-160) APPROVAL OF 2018-2019 ACADEMIC CALENDAR*

A final draft of the proposed 2019-2020 academic calendar was presented for approval.  The calendar was developed by a committee composed of representatives from each of the five schools, a parent, an administrator, and a central office representative.  The calendar includes the use of six bank days first semester and seven bank days second semester.  Three make-up days are included in the calendar on February 17, March 13, and 16, 2020 and other possible make-up days will be added at the end of the year, if necessary.  The calendar includes two days at Fall Break, two days at Spring Break and two days Spring Holiday.  A thirteenth holiday was added for twelve month employees in keeping with Alleghany County.  ACPS has worked closely with Covington City Schools to develop a common calendar to allow for more continuity with shared programs.

 

(19-161) PUPIL TEACHER RATIO REPORT*

The Virginia Standards of Quality require that a report of the pupil/teacher ratios be presented annually. The standards further require that the ratio be presented in two ways i.e. by core instructional teachers and by total instructional teachers.   The term “core teachers” has two meanings. At the elementary level, core teachers refer to self-contained classroom teachers. At the middle and high school levels, core teachers are considered to be those teachers who provide instruction in one of the four core subjects: English, math, science and social studies.  In addition to the core teachers, there is a category of instructional personnel referred to as resource teachers. These teachers include art, gifted, instructional technology, music, physical education, remediation teachers and those who teach elective subjects at the middle school and high school levels. To calculate the “total teacher” ratio, the number of core teachers and the number of resource teachers are combined.  Currently, the division-wide pupil to core teacher ratio is 18.9/1 and the pupil to total teacher ratio is 13.7/1.

 

(19-162) CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL*

Curriculum revision recommendations and revisions for Alleghany High School for the 2019-2020 academic year were presented.  These recommendations include a list of possible Advanced Placement courses to be offered and include:  Literature and Film I, Literature and Film II, Intro to Plant, Horticulture Sciences, and AG Production Technology.  AP Courses to be taught by an Alleghany High School Staff Member include AP English Literature and Composition, AP English Language and Composition, AP Statistics, AP Physics, AP Biology, AP United States Government and Politics, AP United States History, AP Spanish Literature and Culture, AP Computer Science Principles, and AP Chemistry.

 

(19-163) ONE-TO-ONE INITATIVE UPDATE*

An update was provided on the One-to-One initiative as it pertains to professional development.  Also shown was a video titled “Using IPads in the Elementary School Classroom”. The video featured Mrs. Krista Craft and her students.

 

(19-164) PROPOSED WEB FILTERING CHANGES FOR JUNIORS AND SENIORS*

Digital Citizenship describes a collection of important 21st century skills. A comprehensive definition must include words such as etiquette, literacy, commerce, security, and personal responsibility.  Writing for TeachThought.com, Terry Heick defines digital citizenship as the self-monitored habits that sustain and improve the digital communities [we] enjoy or depend [up]on.”  In our schools, we teach Digital Citizenship through our Internet safety curriculum and we enforce compliance through the function of our web filtering services.  Although our content filtering environment does provide students with a limited opportunity to develop some self-monitored habits, a supervised, transitional experience is not offered for our juniors and seniors.  At present, the web traffic generated by all of our high school students-without regard to grade level- is filtered using identical rules. In order to promote the development of self-monitored habits and in order to provide a supervised, transitional Internet experience for our juniors and seniors, we propose modifications to the web filter categories and Google features that are described below:

  1. Allowing YouTube content via the company’s restricted-mode capability. At present, YouTube content is limited to only teacher-selected videos. 
  2. Allowing Advertisements.
  3. Allowing sites related to Auctions/Shopping.
  4. Allowing access to sites that host digital forums (filtered by keyword).
  5. Allowing streamed radio and TV content.

 

We would like to deploy the modifications to selected students (test environment).  Parents will be offered an opportunity to opt-out.  Internet traffic will be monitored and usage reports will be generated. Access violations will be reported to the high school’s administrative team.

 

(19-165) APPROVAL OF 2019 LEGISLATIVE PRIORITIES*

Each year at this time the Board establishes and adopts a set of legislative priorities. These priorities are used as talking points in correspondences and lobbying initiatives with state and federal legislators. The proposed legislative priorities have been developed in conjunction with input from the Virginia School Board’s Association (VSBA), the Virginia Association of School Superintendents (VASS), and our Board members.

MOTION: That the Board approve the 2019 Legislative Priorities as presented and including an amendment written by the superintendent that is derived by the state budget amendment. 

MOTION:    Mr. Wright

SECOND:   Mrs. Seckner

ROLL CALL VOTE:  Unanimous

 

(19-166) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE*

Board members were provided the work orders in their agenda packet. 

 

(19-167) DISPOSAL OF SURPLUS PROPERTY AND ASSETS*

The division has a collection of obsolete items needing to be declared surplus.  Once declared, they may be disposed of in the most advantageous way to the division.  Disposal methods may include surplus auction, online surplus sale, recycling, or destruction.  A general summary of the surplus inventory was provided.  The list includes buses and vehicles, classroom electronics, student desks, assorted furniture and other obsolete assets. 

MOTION: That the Board approve the disposal of surplus property, as presented. 

MOTION:    Mr. Franson

SECOND:   Mrs. Morgan

ROLL CALL VOTE:  Unanimous

 

POLICY REVISION

(19-168) POLICY JJAC - Student-Athlete Concussions During Extracurricular Activities*

The revisions clarify the duties of the Athletic Director and the School Health Advisory Board.  This policy was presented for review in December. 

MOTION: That the Board approve the revisions to Policy JJAC, as presented. 

MOTION:  Mr. Wright  

SECOND: Mr. Lane 

ROLL CALL VOTE:  Unanimous

 

OTHER BUSINESS

(19-169) ADDITION TO AGENDA

There were none.

 

CLOSED SESSION

(19-170) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND SCHOOL SAFETY REPORTS 2.2-3711.A.19.

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-1-254.B.1, 2.2-3711.A.2, and 2.2-3711.A.19.

MOTION:   Mr. Lane

SECOND:  Mr. Wright

ROLL CALL VOTE: Unanimous

TIME: 8:12 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Franson  

SECOND:  Mr. Lane

ROLL CALL VOTE:  Unanimous

TIME: 9:10 p.m.

 

*Mrs. Morgan recused herself during Closed Session for the discussion of Pupil Personnel Case #19-11.  She was present for the other discussions.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Wright

                                    SECOND:  Mrs. Seckner

                                    ROLL CALL VOTE:       Mr. Franson - YES

                                                                        Mr. Kern - ABSENT

                                                                        Mr. Lane - YES 

                                                                        Mrs. Morgan – YES

                                                                        Mrs. Seckner - YES

                                                                        Mr. Tucker - YES

                                                                        Mr. Wright - YES                                  

 

                                                                        6 -YES     1 – ABSENT      0 - NO    

                                                                        TIME: 9:11 p.m.           

 

 

________________________________________          _______________________________________

Chairman, Alleghany County School Board                     Clerk

 

 

(19-171) DISPOSITION OF PUPIL PERSONNEL

  1. Pupil personnel case #19-11

    MOTION: That the Board has determined that no further information is needed for this case and therefore approve the disposition as discussed in closed session. 

    MOTION:   Mr. Franson 

    SECOND:  Mr. Lane

    ROLL CALL VOTE:       Mr. Franson - YES

                                        Mr. Kern - ABSENT 

                                        Mr. Lane - YES  

                                        Mrs. Morgan - ABSTAIN

                                        Mrs. Seckner - YES

                                        Mr. Tucker - YES

                                        Mr. Wright - YES          

                                       

  2. Pupil personnel case #18-30.  This case was removed from the agenda at the beginning of the meeting.  The case was not discussed in Closed Session; therefore, no action was taken.

     

  3. Pupil personnel case #18-29   This case was removed from the agenda at the beginning of the meeting.  The case was not discussed in Closed Session; therefore, no action was taken.

           

PERSONNEL

(19-172) PERSONNEL ACTIONS*

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:  Mr. Lane   

SECOND: Mr. Wright  

ROLL CALL VOTE:  Unanimous            

           

ADJOURNMENT

MOTION:  That the January 14, 2019 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mr. Lane    

TIME: 9:12 p.m.

 

 

_______________________________________              _____________________________________

Chairman, Alleghany County School Board                       Clerk