Admin

Approval of Chromebook Purchase

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P.O. Drawer 140, 100 Central Circle

Low Moor, VA  24457

540-863-1809          540-863-1804 fax

 

 

DATE: May 20, 2019

 

REVISED MEMO

 

ACTION ITEM

 

SUBJECT

RFP #ACSB-2019-0304: Chromebook Purchase

 

RATIONALE

The warranties for nine hundred and seventy Chromebooks will expire on or before August 28, 2019.On 2/25/2019, device replacement was recommended to the school board.

 

On March 4, 2019, the IT department published a Request for Proposals that included a specification for seven hundred and ninety-three units.

  1. Eighty units; Faculty/staff
  2. Twenty-five units; CMS (Loaners)
  3. Six hundred and forty-three units; AHS students
  4. Twenty-five units; AHS (Loaners)
  5. Twenty Units; Spare

 

Three proposals were received. One of the proposals was received after the advertised deadline and was returned unopened. On the date of the proposal evaluations and per the State Corporation Commission, one vendor was not authorized to conduct business in Virginia. Electronic Systems Incorporated (ESI) submitted a proposal meeting all RFP requirements. Acceptance of ESI’s proposal in the amount of $290,261.65 is recommended to the board.

 

 

ESTIMATED COSTS

$290,261.65

BUDGET CATEGORY

Textbook fund; VPSA fund (secondary)

LEGAL REFERENCE

N/A

STAFF CONTACTS

Jeff Alleman

SUPERINTENDENT’S

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