Admin

FAQ For Students and Parents

Alleghany County Public Schools

Frequently Asked Questions for Parents and Students

Completion of 2019 – 2020 school year and Preparation for the 2020 – 2021 school year

  *Updated May 14, 2020 – Questions 62-63 under Secondary Instruction and Question 1

        under the Meals and Meal Delivery Schedule heading.  

  *Updated May 7, 2020 – Questions 58-61 under Secondary Instruction and additional

        answers have been added to Questions 5 and 7 under Elementary Instruction

  *Updated April 30, 2020 – Questions 53-57 under Secondary Instruction and additional

        answers have been added to Questions 5 and 7 under Elementary Instruction

  *Updated April 24, 2020 – Questions 46-52 under Secondary Instruction

  *Updated April 17, 2020 – Questions 41 - 45 under Secondary Instruction

  *Updated April 9, 2020 – Questions 30 - 40 under Secondary Instruction and Question   

        18 under Elementary Instruction

  *Updated April 2, 2020 – Questions 19 - 29 under Secondary Instruction and Question  

        17 under Elementary Instruction

 

SECONDARY INSTRUCTION

  1. What are the learning expectations for my middle school and high school child for the remainder of the school year? Students will continue with their virtual learning via ECHO at Alleghany High School and via Google Classroom at Clifton Middle School.  Virtual learning will continue until May 12 for seniors and May 20 for grades 6-11.  Students and parents are reminded that instruction is continuing. Student participation is expected.  Students and parents need to be aware that failure to not complete assignments may result in educational learning gaps, which may negatively impact student coursework when traditional instruction resumes in the 2020-2021 school year or when transitioning to post-secondary ventures. (03-26-20)

     

  2. Will the online lessons, or packets, be graded?  There will be incentives for completing virtual learning materials in the final quarter of the semester. What is important to focus on at this time is that students keep on learning so that they are prepared to advance to the next grade level, the new courses they will take next year, and/or with post-secondary plans.

    (03-26-20)

     

  3. What if my student is having technology issues with his/her Chromebook? Please see the updated information on the Alleghany County Public Schools website under “Virtual Learning Technical Support” or call the Alleghany County Public Schools School Board Office at 540-863-1800. (03-26-20)

     

  4. Where can I get WiFi access? Kajeet bus service is available at Clifton Middle School. So that Internet services are available for students in the Callaghan and Sharon areas, both elementary school’s wireless networks have been modified in order to allow for stronger WiFi signals to reach the buildings’ parking lots. Only school-issued Chromebooks will connect but connection is automatic. At Sharon Elementary, please park in the front row closest to the building. At Callaghan Elementary, please park against the sidewalk at the front of the school. Other information regarding WiFi access is outlined on the Alleghany County Public Schools website under “Virtual Learning Technical Support.” (03-26-20)

     

  5. What should I do if my child still has personal belongings at Clifton Middle School and/or Alleghany High School? Once lockers have been cleared of personal belongings and it is safe for schools to schedule a day for students to pick up items, parents will be notified.

    (03-26-20)

     

  6. How do students access their online lessons?  Alleghany High School and Clifton Middle School students who are in need of technical support should use the following technical support phone numbers. (03-26-20)

    540-863-1700 (AHS Students- Echo Support, Google/G-suite, Connection-related issues)
    540-960-2641 (CMS Students- All problems)
    540-960-2642 (CMS Students- All problems)

    Technical support is available Monday through Friday during regular school hours.

  7. Are school buildings open? No, buildings are closed but appointments may be made through the Alleghany County Public Schools School Board Office if access is deemed required. (03-26-20)

  8. What about summer school(03-26-20)

    There will be one session from July 6 to July 29 

    AHS: 8:00 to 1:00 with breakfast and lunch provided.

    CMS: 8:00-11:45 with breakfast and lunch provided. 

    Students who may be required to attend summer school will be contacted soon.

    The final determination for summer school attendees will not be made until mid-May.

     

  9. What about events such as graduation, prom, senior academic awards, etc? All options are being considered; however, with the current Coronavirus Pandemic, any definite plans at this time would be premature.  Please check social media, the schools’ websites, and the division website for updates.  Currently, the plan is to hold a graduation ceremony in some capacity, if at all possible. (03-26-20)

  10. What about field trips? All field trips have been cancelled for the 2019-2020 school year.  Alleghany High School and Clifton Middle School administrations are currently working on refunds for these cancelled trips. (03-26-20)

  11. What about scheduling classes for next year? Alleghany High School and Clifton Middle School counselors are currently reaching out to students for scheduling.  Alleghany High School and Clifton Middle School counselors are emailing their students with schedules and communicating with them via email and phone calls.  (03-26-20)

  12. What about SOL testing and Career and Technical Education testing?  All Virginia end-of-course testing for currently enrolled students has been waived by the federal government and Virginia Department of Education (VDOE) for the remainder of this school year.  

    (03-26-20)

     

    Other testing organizations have also provided guidance listed below:

    SAT - The College Board is canceling the May 2, 2020 SAT and SAT Subject Test administration. Makeup exams for the March 14 administration (scheduled for March 28) are also canceled.  For more information, please visit: https://pages.collegeboard.org/natural-disasters

     

    ACT - ACT has rescheduled the April 4, 2020 national ACT test date to June 13, 2020 in response to concerns regarding the spread of COVID19. ACT will communicate directly with all students currently registered for the April 4, 2020 ACT test. All students registered for the April 4 test date will receive an email from ACT in the next few days informing them of the postponement and instructions for next steps. For additional information please visit:  http://www.act.org/

     

    AP - AP Central has been updated with information about flexible testing options for schools experiencing substantial disruption or closure and guidance for schools that plan to maintain AP instruction while students are at home. An update can be found here:

    https://apcentral.collegeboard.org/about-ap/news-changes/coronavirus-update. AP Central has also prepared a one-page overview of how AP teachers can use the free, daily online practice in AP Classroom to check student understanding of each topic and skill in the AP course and ensure that students are well prepared for exam day

     

  13. How do students turn in work that is not online?  For Clifton Middle School and Alleghany High School, please bring the work to the Alleghany County Public School’s School Board Office labeled with the student name, what school he/she attends, and whom the teacher is. (03-26-20)

     

  14. What about athletics and activities? All athletics and activities have been cancelled for the 2019-2020 school year. The Virginia High School League (VHSL) is looking into the possibility of extending the spring season into the summer, but no decisions have been made at this time. If the VHSL extends the season, there will be no championship games played. The VHSL will recognize no district, region, or state championship games if the spring season is extended. (03-26-20)

     

  15. What if my child needs remediation in the 2020-2021 school year? Both schools have a remediation plan to address educational challenges/gaps in learning that may occur due to the early closure of schools. With that being said, please encourage your child to complete all coursework to prevent challenges/gaps from occurring. Administration is working with teachers to identify students who are choosing to not complete assignments. These students may be placed into remedial programs to compensate for educational opportunities not taken advantage of this spring 2020 semester. (03-26-20)

     

  16. What about students in regards to behind the wheel and/or licenses? Students will need to contact the Alleghany County Public Schools School Board Office at 540 863-1800 in order to schedule a time to come in and pick up their license.  Students that are scheduled for behind the wheel will be rescheduled or can request a refund by calling the School Board Office. (03-26-20)

     

  17. What about report cards? Report cards will be distributed at the end of the school year through USPS mail. (03-26-20)

     

  18. Are there additional resources available for learning?  Yes, there is a link on the Alleghany County Public Schools website entitled “Parent Instructional Ideas.” (03-26-20)

     

  19. What about the Alleghany High School 2019-2020 yearbook?  The Alleghany High School yearbook is still under construction. Students are all working remotely to finish the book. By the end of April, everything will be completed that covers August through February. Mr. Hagy is requesting pictures to be emailed to him.  As in the past, a fall delivery date and distribution is expected.  You can still order a yearbook at: www.yearbookordercenter.com.   Search for Alleghany High School or by job number 13844. (04-02-20)

     

  20. What about the Clifton Middle School 2019-2020 yearbook?  The Clifton Middle School yearbook is about 90%, and it will be completed by mid-April.  The yearbook will be delivered in late July or early August, and Clifton Middle School will let parents know when and how they can pick them up. (04-02-20)

     

  21. What about pictures for rising seniors this summer? The photo contract for Alleghany High School is currently up for bid. Once a vendor is selected, the school will schedule a portrait date as the situation allows and notify parents. Typically, the vendor plays a big part in notifying parents as well, and Alleghany High School will get the information needed to make this happen when it is ready to go. (04-02-20)

     

  22. What classes/courses are not eligible for the final year grade incentivization/bonus points?  Dual Enrollment, Advanced Placement, Jackson River Governor’s School, PLATO, and Virtual Virginia coursework will be graded normally with all students earning their grade with no additional bonus points added to their final grade. (04-02-20)

     

  23. What about my grades from Dabney S. Lancaster Community College (DSLCC) and/or Jackson River Governor’s School (JRGS)?  Alleghany High School is working closely with DSLCC and JRGS. Please see communication below directly from the Virginia Community College System: (04-02-20)
  • Dual Enrollment High School instructors WILL be able to submit letter/numeric grades to the high schools.
  • While the default option is Pass Plus (P+) and Pass Minus (P-), students will be able to opt to receive a letter grade as their DSLCC grade also, which is highly encouraged by Alleghany High School.
  • Deadlines for students to opt for college letter grades will be the last day students meet with instructors PRIOR to the final course exam/assessment.

 

24.  What about students that were enrolled in Driver’s Education in the spring of 2020?  All Alleghany High School students that were enrolled in a Driver’s Education course have met the required 36-hour seat time as mandated by the DMV and VDOE.  Driver’s Education teachers are loading additional modules/units into Echo in order to prepare students to be safe, responsible drivers.  (Initial information was provided on March 26; see #16 above for information about Behind-the-Wheel) (04-02-20)

 

25.  What about my graduation items from Jostens?  Alleghany High School is working actively with Jostens to develop a “social distancing” distribution of items on Friday, April 17.  A School Messenger will go out on April 13 to all seniors outlining the exact process for the distribution and/or picking up of graduation items. (04-02-20)

 

26.  What if I have qualified to take a GED test?  Currently, all local testing centers in and near Alleghany County are closed.  The next open testing date is scheduled for June 19 and June 20 at the Jackson River Technical Center. (04-02-20)

 

27.  What is the new information from the Virginia High School League regarding sports and activities?  Spring sports and the traditional spring season have been cancelled.  On Tuesday, March 24, the VHSL Crisis Management Team decided to delay until May making any decisions related to considering any summer options for spring sports.  Nothing can or will be done before then.  Your VHSL staff and school leaders are dealing with personal and professional challenges in adapting to social distancing mandates themselves.  (Initial information was provided on March 26, see #14 above) (04-02-20)

 

28.  What about the end of year collection of Chromebooks, chargers, textbooks, and other materials?  Alleghany High School and Clifton Middle School are developing a plan which will be communicated in the upcoming weeks via social media, county and school websites, and School Messenger.  Collections will not be taking place until May, at the earliest, as continuity of instruction is occurring through mid-May. (04-02-20)

 

29.  What if I am actively, or want to apply, for scholarships, Jackson River Governor’s School, and/or the Early College Scholar program?  Please see the Alleghany High School, School Counselor website for continued updates and for deadlines.  However, all submissions of applications can be delivered to the ACPS School Board Office between 8:00am and 4:00pm, Mondays through Thursdays.  All submissions need to be in an envelope or folder with the student’s name clearly denoted on it. (04-02-20)

 

30.  What are the updates to AP Exams?  Exam dates are now set for May 11-22 with make-up testing June 1-5.  Students can take exams at home.  Each subject’s exam will be taken on the same day at the same time, worldwide.  (04-09-20)

 

Here is the link to the testing schedule:  https://apcoronavirusupdates.collegeboard.org/educators/taking-the-exams/ap-exam-schedule

 

For more information about testing, please contact your school counselor or visit the College Board website for continuous updates: https://apcoronavirusupdates.collegeboard.org/students.

 

31.  When can I come to Alleghany High School and Clifton Middle School to pick up my student’s belongings from his/her locker? All lockers have been cleared and emptied.  Each student’s belongings have been placed into a clear plastic bag labeled with his/her locker number.  Parents can come in by appointment to pick up these things.  Items that are not picked up on or before May 20th will be donated to local organizations.  If additional assistance is needed to obtain students' belongings due to any hardship, please contact Alleghany High School, Clifton Middle School or School Board Office. (04-09-20)

 

32.  What are the updates for the grading practices for classes that I take at DSLCC (with a non-AHS instructor)?  (04-09-20)

All students have the option to OPT to receive Letter Grades.

Students must contact their instructor by April 28 to request letter grades.

Dual Enrollment Teachers will follow the guidance you provide them for submitting grades to your high school. Dual Enrollment teachers MAY submit letter grades to their high school and Emergency Grades (P+, P-, I, W) to DSLCC.

SCHEV has provided communication to four-year institutions that Spring 2020 transcripts for the high school may differ from the community college transcripts.

See the attached PDF for further clarification: (PDF)

 

33.  What exactly is the process to pick up my graduation items from Jostens on April 17th?

       (04-09-20) Please see the attached PowerPoint slide from Alleghany High School and Jostens:  (Link to PowerPoint)

 

34.  What about Summer Governor’s School?  The local summer Regional programs are funded through grant awards. Currently the grant awards are being held by the Budget office as the State Government hasn't officially finalized the state Budget. Once the veto session is over on April 22 (that is the planned date but things could possibly change), then, dependent on funding, the awards will be issued. If funds are not available, then the awards will not be issued and the programs will not operate for the coming summer 2020. If this situation occurs, it will not affect the programs’ ability to receive funding for the following summer. (04-09-20)

 

35.  What about scheduling for the 2020-2021 school year at Alleghany High School and Clifton Middle School?  (04-09-20)   School Counselors are actively reaching out to students and parents via school email and phone in order to schedule classes for the 2020-2021 school year.  If school counselors are unable to make contact, they will create a schedule for the student based on course history and/or availability.  Parents and students are encouraged to reach out to their school counselors as well in order to schedule.  School email is the best avenue as denoted below:

 

AHS Jordan McNabb - Students with the last name starting with A-F

                         amcnabb@alleghany.k12.va.us

AHS Sonya Howell - Students with the last name starting with G-0

                         showell@alleghany.k12.va.us

AHS Mikaela Stinson - Students with the last name starting with P-Z

                         mstinson@alleghany.k12.va.us

CMS Cathy Williams - Students in grade 6 and grade 7 students with the last name starting with M-Z

                         cwilliams1@alleghany.k12.va.us

CMS Julia Ormandy - Students in grade 8 and grade 7 students with the last name starting with A-L.

                        jormandy@alleghany.k12.va.us

 

36.  How do students, or parents, return completed work? Clifton Middle School and Alleghany High School strongly urge all students to use Echo or Google Classroom for completing assignments, as teachers can give immediate feedback and students need to be practicing necessary technology skills applicable to 21st century learning and productivity.   If a student has completed a packet, it can be taken to the bus stop during meal delivery Monday through Thursday and given to the bus driver.  Students, or parents, can also deliver completed packets to the School Board Office and place it in the mailbox in the main parking lot. Students, or parents, are asked to please contact the school and let them know that a packet was dropped off for grading. Students and parents are reminded of the importance of continued learning during the “stay at home” directive from Governor Northam.  Students will receive incentive points for completing assignments, but more importantly, they will not regress in their academics.  It is of the utmost importance to Alleghany County Public Schools that all students continue to learn and thrive during this unprecedented time. (04-09-20) 

 

37.  What is the Feeding Southwest Virginia Program?  This is a regional program to aid in supplementing current school meal assistance initiatives; it is aimed at helping the entire family, not just the students.  Kroger and Food Lion have donated gift cards which will be mailed to eligible families (one per child in the household based on free and reduced lunch qualifications).  Cards will be mailed to the address that is on file in each school.  Questions about the program may be directed to Violet Paxton at the School Board Office at 540-863-1800.  (04-09-20)

 

38.  When can I drop off any school work, scholarship applications, and/or program applications at the School Board Office?  The Alleghany County School Board Office is open from 8:00 AM to 4:00 PM Monday through Thursday to accept submissions of materials. Please make sure that items are in envelopes or folders and clearly marked with student name and content, such as “Gov. School Application.”  (04-09-20)

 

39.  Will Alleghany High School offer the ACT on its campus once testing resumes?  Yes, AHS is scheduled to offer the June and July ACT. The deadline to register for the June 13th test is May 8th and the deadline for July 18th is June 19th.  Please be reminded that this schedule is subject to change based on Governor Northam’s and the VDOE’s directive/mandates.  (04-09-20)

 

40.  When are some scholarships for seniors due?   (04-09-20)

The following scholarships are due Thursday, April 10, 2020:

-Jefferson School Alumni Scholarships

-Schoppmeyer Memorial Scholarships

-MAC Club Scholarship

-Kiwanis Scholarship

-SGT Shawn Dunkin Memorial Scholarship

-Amy Vess Crizer Memorial Scholarship

-Loving Life Fellowship Scholarship

-Darin Nicely Memorial Scholarship

 

All of these scholarships can be emailed to Ms. Howell at showell@alleghany.k12.va.us, and she will attach a transcript and mail them.

 

The following scholarships are also due Thursday April 10, 2020 but the student must deliver, email or send the scholarship per the request of the scholarship committee:

-Ingevity Scholarship

-Kars Unlimited Automotive Scholarship

-Jackson River Community Credit Union William Earehart Memorial Scholarship

-Jackson River Community Credit Union Marvin Brown Memorial

 

If you need a transcript for any of these scholarships you can email Ms. Howell at showell@alleghany.k12.va.us, and she will email you one to attach to the scholarship.

 

The following scholarship applications can be emailed to Ms. Howell on the following due dates:

-Class of 2019 Senior Gift Scholarship Due Date April 15, 2020

-Clifton Forge Alumni Scholarship Due Date April 15, 2020

-Covington Junior Women’s Club Scholarship Due Date May 4, 2020

-Falling Spring Ruritan Scholarship Due Date May 15, 2020

 

The following scholarships must be submitted by the student online by the following deadline:

-Margaret Gresham/Covington Women’s Club - April 30, 2020


41.  What are the updates to SAT testing?  SAT has now cancelled testing in April, May, and June.  Testing is planned to resume on August 29, October 3, November 7, and December 5.  SAT is planning on adding a September date, which has not been determined yet. (04-17-20)

 

42.  What are the updates to graduation at Alleghany High School?  The high school is planning a graduation ceremony. More information will be forthcoming. (04-17-20)

 

43.  When will senior Chromebooks/chargers, calculators, books, dues, and fees (such as cafeteria, library, etc.) be collected?  Seniors will have the ability to drop off materials and/or make payments on Thursday, May 14 starting at 10:00 AM and ending at 3:00 PM in the high school bus loop.  Administrators and teachers will be actively waiting in the bus loop to accept items and payments.  Seniors should not leave their cars, and CDC guidelines will be followed.  Students will be informed of any items and dues they owe on Friday, April 17, 2020, when they pick up their Jostens items.  If seniors cannot drop off or make payments on May 14, the make-up day will be May 18 from 10:00 AM to 3:00 PM.  Students are asked to pull into the bus loop and honk their horns and wait for an administrator and/or teacher to come assist them.  Again, CDC guidelines will be followed. (04-17-20)

 

44.  When will acceptance and non-acceptance letters go out for new enrollments into the Early College Scholar Program and/or Jackson River Governor’s School program?  Letters will be mailed out on Tuesday, April 21, 2020.  (04-17-20)

 

45.  Will Alleghany High School host a prom?  Local businesses and community members are planning a Prom event on Friday, June 19 in downtown Covington to include area high school students. More information should be forthcoming from the community and the staff at AHS will work with them.  (04-17-20)

46.  What are the updates to ACT testing?  In addition to three previously planned fall/winter  

       2020 national test dates in September, October and December, ACT will also offer a

       remote proctoring option for the ACT test, allowing students to take the test at their home

       on a computer. ACT will launch the test-at-home option in late fall/early winter 2020 as part

       of its national testing program. The fee waivers ACT provides to students from low-income

       homes will apply to the at-home testing option, and ACT is considering other ways to

       address access and equity issues. Read more at ACT.org.  (04-24-20)

 

47.  What guidance has the NCAA Eligibility Center provided regarding the impact of school

       closures on student athletes? The NCAA Eligibility Center released a comprehensive listing

       of answers to frequently asked questions on April 17, 2020.   (04-24-20)

 

48.  What should my child do with his/her Chromebook once the school year has ended on May

       20, 2020?  Students currently in grades 5-11 will retain their Chromebook and charger in

       their possession over the summer.   ACPS asks that parents assist in storing the

       Chromebook and charger is a secure and safe location in order to ensure its functionality

       when school resumes in the fall.  Students are expected to have their Chromebooks and

       chargers on them, and fully charged, on the first day of school in the fall.  Fees for lost or

       damaged Chromebooks and chargers will be implemented.  If parents and/or students have

       questions, please contact the following:

 

a. 540-863-1700 (AHS Students) -  lconner@alleghany.k12.va.us

b. 540-960-2641 (CMS Students- All problems) - lhansford@alleghany.k12.va.us

    Support is available Monday through Friday during regular school hours. 

**Please note that this does not apply to current seniors at AHS; guidance for    Chromebook and charger return is provided below in the FAQ.

 

49.  Can students earn an Incomplete, or “I”, in their current courses at Alleghany High School?

       Yes, administration is working with teachers to identify students who have not mastered the

       necessary standards, competencies, skills, and objectives in a course and cannot be

       promoted to the next sequential course per VDOE guidelines. Students that need additional

       instruction will be provided an Incomplete, or “I” on their final report card.  Incomplete

       grades will be changed to a letter grade when the necessary standards, competencies,

       skills, and objectives are attained.  These students may be placed into remedial programs

       in the fall or placed into summer school (see question 5 below) to compensate for

       educational opportunities not taken advantage of this spring 2020 semester. Failure to

       complete the remedial courses may result in the original incomplete grades becoming a

       failed grade which may require the student to reattempt the course. Those students who

       receive an “F” will not be provided the SOL waiver offered during the spring 2020 school

       year by the VDOE, as they will be considered a first-time test-taker.   (04-24-20)

 

50.  Will summer school be offered? Yes, summer school will begin July 6 and end on July

       29.  Summer school will be Monday through Thursday. At AHS, the times will be 8:00 to

       1:30. At CMS and Mountain View, the times will be 8:15 to 11:45. Breakfast and lunch will

       be provided at all 3 locations. (04-24-20)

 

51.  Will there be a formal graduation ceremony at Alleghany High School?  Yes, graduation is

       scheduled for Saturday, July 11 at 10:00 AM on Mountaineer Field.  Information will

       continue to be released through late spring and early summer on this event, pending further

       guidance from Governor Northam and the CDC. (04-24-20)

 

52.  If I am a dual enrollment and/or Jackson River Governor’s School student, when is my

       Letter Grade Agreement due? They are due to your professors/instructors on Wednesday,

       April 29.  Alleghany High School students are reminded that all grades will be letter

       grades on final transcripts; the high school is not awarding Pass or Fail. (04-24-20) 

53.  Who do I contact for technology issues at Alleghany High School and Clifton Middle  

       School? (Updated information.) (04.30.20)

 

a. 540-863-1700 (AHS Echo Issues) -  lconner@alleghany.k12.va.us

b. 540-960-2640 (AHS Chromebook Issues) - anicely@alleghany.k12.va.us

c. 540-960-2641 (CMS Students- All tech issues) - lhansford@alleghany.k12.va.us

    Support is available Monday through Friday during regular school hours. 

 

54   What about my application for Summer Residential Governor’s School?  Please review the

       guidance letter from the VDOE below: (04-30-20)

 

Dear Gifted Coordinators and Private School Regional Coordinators:

 

On Monday, April 27, I will notify students of their acceptance or not into the Summer Residential Governor's School Programs. The notification will come from my email account as I have opted not to send the notification through SurveyMonkey. However, due to the COVID19 issues, most of these programs will not operate this year -- which is why SurveyMonkey is not needed since a response is not necessary. Two programs will be in virtual operation -- the Marine Science and the Engineering programs will operate with reduced numbers -- we will take 4 VIMS students and 6 Jefferson LAB students. Students will work virtually with mentors to support research -- unfortunately not all the mentors could support the virtual option.

 

Because we had to examine all possibilities, our decisions on selection and then not operating the other programs was made recently and I have not had a chance to provide you with a status report on students. In order to provide that information to you electronically (I'm not allowed in the building without Supt. approval) will take some time as the software program doesn't generate individual sheets -- each has to be called up and saved individually and emailed to you. I will get them to you as fast as I can.

 

On another note, several of you have asked if accepted students can have the option to come next year. Since seniors do not have an option to apply, those students that are current juniors and were accepted would not have that option to attend next year. The students who are current sophomores and will be juniors next year may have that option. Between now and August I will get several coordinators together through Zoom and discuss the ramifications of allowing students who were accepted this year as sophomores to apply and have automatic acceptance for next year. If you have thoughts on this or concerns, please send me an email between now and the end of July.

 

Thank you for all your support during this difficult time -- I'm sure this will be disappointing to students but encourage them to list their acceptance on their college applications.

 

Sincerely,

Donna L. Poland, Ph.D.

Coordinator, Governor's Schools & Gifted Education

Office of STEM

Virginia Department of Education

P.O. Box 2120

Richmond, VA 23218-2120

Voice: (804) 225-2884

 

55. When can my student reschedule or schedule a SAT test? SAT has canceled June and July test dates. However, they have added an additional test date in September. Starting on May 26, 2020 students/parents can contact or register for a SAT test for the 20-21 school year. Any student who had a test canceled or was given a refund can re-register for new test dates that include tests administered as early as August and then September and October. Any student who was scheduled to take a SAT in June can transfer their test date to any of the test dates listed above starting on May 26, 2020. (04-30-20)

 

56. Is it too late to pick up my child’s belongings at CMS? No, it is not too late. Please call the school and set up a time to come and collect your child’s belongings. You can also send an email to Mr. Wood (mwood@alleghany.k12.va.us) and arrange a time to come into the school. (04-30-20)

 

57. When is the make-up day for picking up my senior graduation items from Jostens?  Just like on April 17th, Jostens and AHS administration and teachers will be in the bus loop on Friday, May 8 from 11:00 AM to 1:00 PM to hand out items that have been paid for online.  Checks or cash will not be accepted.  As always, CDC guidelines will be followed to ensure safety.  Students/parents are asked to remain in their cars and just pull up through the bus loop at Alleghany High School.  Seniors are reminded that graduation is tentatively scheduled for July 11 on Mountaineer Field.  The time has been adjusted from 10:00 AM to 9:30 AM to avoid the heat of the afternoon as much as possible. (04-30-20)

58. Time adjustment - When is the make-up day for picking up my senior graduation items from Jostens?  Just like on April 17, Jostens and AHS administration and teachers will be in the bus loop on Friday, May 8 from 12:00 PM to 1:30 PM to hand out items that have been paid for online.  Checks or cash will not be accepted.  As always, CDC guidelines will be followed to ensure safety.  Students/parents are asked to remain in their cars and just pull up through the bus loop at Alleghany High School.  Seniors are reminded that graduation is tentatively scheduled for July 11 on Mountaineer Field.  The time has been adjusted from 10:00 AM to 9:30 AM to avoid the heat of the afternoon as much as possible.  More details about the ceremony will be forthcoming. (05-07-20)

 

59. When is work due for AHS Seniors?  All work for seniors is due by Thursday, May 14, 2020, by 3:00PM for packet and online work.  Seniors can drop off work during the drive thru chromebook collections. (05-07-20)

 

60. When will senior Chromebooks/chargers, calculators, books, dues, and fees (such as cafeteria, library, etc.) be collected?  Seniors will have the ability to drop off materials and/or make payments on Thursday, May 14 starting at 10:00 AM and ending at 3:00 PM in the high school bus loop.  Seniors will also receive any cords, medallions, stoles, scholarship checks, and other materials that are available for distribution.  Administrators and teachers will be actively waiting in the bus loop to accept items and payments.  Seniors should not leave their cars, and CDC guidelines will be followed.  Students were informed of any items and dues they owe on Friday, April 17, 2020, when they picked up their Jostens items.  If seniors cannot drop off or make payments on May 14, the make-up day will be May 18 from 10:00 AM to 3:00 PM.  On the make-up day of May 18, students are asked to pull into the bus loop and honk their horns and wait for an administrator and/or teacher to come assist them.  Again, CDC guidelines will be followed on both collection days.  Students in current grades 6-11 are reminded to keep their Chromebooks over the summer.  Parents, please work with students to ensure that the devices and chargers are stored safely, then charged and ready to go when school starts in the fall. (05-07-20)

 

61. When is work due for AHS Underclassmen (grades 9 through 11) for the last 9-weeks in order for students to earn their incentive points on their final grades?  All work is due for Underclassmen, via Echo and paper packets, by Tuesday, May 19, at 3:00 PM, unless otherwise communicated by the teacher. (05-07-20)

62. When is work due to Clifton Middle School for the last 9-weeks in order for students to earn their incentive points on their final grades?  All work is due, via Google Classroom, and paper packets, by Friday, May 15, unless otherwise communicated by the teacher.

 

63. What is the update on spring sports in the state?  The VHSL Executive Committee during its May meeting voted (31-0-1) to cancel all spring sports and activities for the remainder of the 2019-20 school year due to the ongoing threat of COVID-19.


ELEMENTARY INSTRUCTION

 

  1. What are the expectations for my elementary school child for the remainder of the school year?   Alleghany County Public Schools will be putting together an instructional packet containing resources and activities for the remaining school year term covering the months of April and May. It is expected that your child utilizes the materials provided in the packets over the next 8 weeks to enrich, remediate, and provide practice as needed. (03-26-20)

     

  2. Will the packets be graded?  Instructional packet materials will not be utilized for grading purposes, but students will work through their packets and progress will be communicated each week with their teacher. (03-26-20)

     

  3. What about report cards? Report cards will be distributed at the end of the school year through USPS mail. (03-26-20)

     

  4. What if students do not complete the packet or demonstrate grade level mastery? Packet completion will not dictate a student being retained. Retention determination will be on an individual basis and take into consideration the progress for the entire year. (03-26-20)

     

  5. What should I do if my child still has personal belongings at their school? A date in the near future will be communicated when this will be allowed at each building. Please stay in contact with your teacher and monitor social media for further information.  (03-26-20)

    (05-07-20) Mountain View Elementary School – The following dates and times are set to pick up personal items which will include yearbooks. Parents may come by MVES any of these days. Items (including yearbooks, if purchased) will be bagged by student name and a drive-thru system will be utilized.  5th grade parents should also plan to return their Chromebooks during these dates.

                May 12:  12-6

                May 13:  12-6

                May 14:   9-6

     

    (05-07-20) Callaghan Elementary School - Tuesday, May 19 from 2:00pm - 6:00pm.  All student items will be placed on tables labeled by classroom teacher for the individual student.  During this time, only one person per student may enter the building to collect belongings, and movement inside the building will be restricted to the cafeteria.  Social distancing will be enforced, so there may be a short waiting period for folks picking up student belongings.  Students who did not leave anything behind at the time of school closure do not have to stop by. 

     

    (05-07-20) Sharon Elementary School - Wednesday, May 20:  Drive thru pick up for parents and students in front of Sharon Elementary School.  Times to be announced closer to pick up date.  

  6. How will we receive the instructional packets? On Wednesday, April 1st, a “drive-through” style distribution will be available at your child’s school to pick up the packets between the hours of 12pm-6pm. If you are unable to pick up the packet this day, please call the school during hours listed above on April 1st or communicate this with your teacher.  (03-26-20)

     

  7. How do I return an instructional packet at the end of school? The date/time frame for return will be communicated at a later time through the child’s teacher and/or school. (03-26-20)

    (04-30-20) Sharon Elementary School- Parents are asked to turn in their assignment packets (if not previously turned in) next Tuesday, May 5, in front of the school.

    (05-07-20) Callaghan Elementary School - A 24-7 drop box has been placed under the awning at the front entrance to the school.  Parents may stop by and drop off completed student packets, library books or forms at their convenience.  Any returned forms placed in the drop box must be placed in a separate envelope and not inside the student packet.  All items, except library books, must be clearly labeled with the student’s name.  All student work should be completed and returned to school by Friday, May 15.  

     

  8. What other resources are available that my child may use during this closure?  A list of educational resources are posted on the Alleghany County Public Schools website under “Parent Instructional Ideas.”  (03-26-20)

     

  9. Will packet information be posted online? Packets will be posted online on the Alleghany County Public School Website (www.alleghany.k12.va.us) under COVID-19 info, then Instruction under specific elementary school.  (03-26-20)

     

  10. How will my student communicate with their teacher? Students/parents may contact their teacher through their usual preferred method. Teachers will make direct contact with their students a minimum of once per week.  (03-26-20)

     

  11. What about SOL testing? All spring SOL tests have been cancelled for this school year.  There are discussions ongoing at the state level about possible opportunities for students to test for baseline info in the fall without scores counting towards 19-20 accreditation; however, that will be looked at in the future for Virginia school divisions.  (03-26-20)

     

  12. Are school buildings open? All school buildings are currently closed. Information will be communicated once they are open to the public. (03-26-20)

     

  13. What about end of the year forms? Non-resident forms and Summer School/Remediation forms will be included in the packets with identified students.  (03-26-20)

     

  14. What about summer school? Summer school is now tentatively set for July 6 - July 29, 2020, but that is subject to change based on recommendations from the Governor, Virginia Department of Health, and Center for Disease Control. Any changes will be communicated as necessary. (03-26-20)

     

  15. What will happen with material not covered in the previous grade? This first 5-10 days of the school year will be used to cover the remaining SOLs from the previous year, focusing on Reading, Writing, and Mathematics. At this time, Alleghany County Public Schools is also considering possible calendar changes to account for missed instructional time. (03-26-20)

     

  16. What about new students entering Junior Kindergarten/Kindergarten for the 2020-2021 school year and screenings?  Screenings for the spring have been cancelled division wide and will be held at a date to be determined. This will be communicated through School Messenger, social media, and the Alleghany County Public School’s website. (03-26-20)

     

  17. What about yearbooks, promotion ceremonies, WRE certifications, spring pictures, etc?  Information about these topics relevant to each elementary school are posted on the Alleghany County Public School webpage under instruction/elementary/individual school. (04-02-20)
  18. Are there any other ways to access instructional materials/resources?  Four Virginia public media stations will broadcast teacher-led classroom instruction, aligned with the commonwealth’s academic standards, into homes across the state beginning Monday, April 13.  Blue Ridge PBS, VPM, WETA and WHRO Public Media worked closely with the Virginia Department of Education to create “VA TV Classroom” to provide instruction to students in grades K-10 who are unable to access other distance learning options due to a lack of high-speed internet. “VA TV Classroom” will air instructional content from 1-3 p.m., Monday through Friday. (04-09-20)    PR from VA Department of Education

SPECIAL EDUCATION / 504

 

It is a challenge to provide services exactly as they are written in IEPs while schools are closed due to the Coronavirus. Consequently, Alleghany County Public Schools will continue to provide services and supports to students under the following guidelines (this does not preclude consideration of individual student needs):

 

  1. How will my child’s special education services be provided?  Case managers, related service providers and therapists will continue contacting students/parents at the same frequency that is in the IEP unless the parent refuses the contact in writing or an addendum is done to change the IEP for the duration of the closure. (03-26-20)

     

  2. How will my child receive individualized support/services?

     

  3. What about my child’s IEP meeting?  Annual review meetings will continue to be held by the annual review date of the IEP. These meetings will be virtual or over the phone as arranged by the case manager. If a parent is unable to participate in this meeting or does not wish to participate in a meeting that is not face to face, the school team members will hold the meeting either virtually or by phone to meet Federal timeline requirements. The parent will receive a copy of documents developed in the meeting. Parent input for consideration is welcomed and requested. Signatures for consent can be obtained when we are again able to meet face to face. If a parent desires another meeting at that time, this request can be accommodated. (03-26-20)

     

  4. What about my child’s eligibility assessment and determination?

     

  5. What about service for my child who was in a private day placement?  Alleghany County Public Schools has been working closely with the private day schools in our geographic area since the closure was put in place. The private schools are following the same method of service delivery as the public schools at this time. (03-26-20)
  1. Elementary and middle school students will continue to receive work for continuity of instruction and enrichment. Special education services for these students will be to provide the support and instruction necessary for students to have equity of access to the instruction being provided. (03-26-20)

     

  2. High School students will be working on course completion for course credit or graduation, as will other high school students. Case managers, related service providers, general education teachers of the student, building administration, and therapists will determine on an individual student basis whether an IEP addendum needs to be completed to address a change in what is needed for that student due to the coverage of new material for course completion or graduation. (03-26-20)

     

  3. Self-contained classes at all levels will continue to receive instructional packets specific to each student’s individual needs. (03-26-20)

     

  1. Can my child receive virtual speech or occupational therapy services while schools are closed?
  1. These requests can be considered on an individual student basis. However, parents need to understand that our therapists are not trained in virtual service provision. They are trained to provide face to face services. In cases where virtual speech or occupational therapy services are provided during the school year, it is a requirement that an adult employee be with the student(s) during the therapy session. Typically, this person also is trained in the provision of virtual services.  (03-26-20)

     

  2. Several of our service providers do not have internet access that will allow them to make virtual contact with students. Additionally, not all students have sufficient internet access to receive virtual services in the home. (03-26-20)

     

  1. What about physical therapy?  Physical therapy cannot functionally be provided while schools are closed and no face to face services can be provided. The physical therapists will continue to contact parents/students and provide support on an individual student basis unless an addendum to the IEP is completed or the parent refuses the phone calls from the therapists. (03-26-20)

     

  2. Will my child receive extended school year services?  As with other services, normal service delivery is not functionally possible. Individual service that may be necessary during the school closure will be considered on a case by case basis. As long as schools remain closed, no face to face service provision will be possible. (03-26-20)

     

  3. Will my child receive compensatory services?  It is not possible to determine if a child is in need of compensatory services at this time. The division will continue to provide services based on the needs of individual students to the best of our ability. When schools are reopened and regular services can resume, individual student needs and whether or not an IEP needs to be changed to reflect new or changed needs of the individual student will be considered at that time. (03-26-20)
  1. For those students for whom consent had been received and the division has the assessment data needed to make a determination, a meeting will be held within the timeline under the same conditions as IEP meetings. (03-26-20)

     

  2. For those students for whom consent had been received and the division has not been able to complete the assessment data needed to make a determination, the case manager will be in touch with the parent to request suspension of the timeline until the division has access to the child and assessments can be completed. The timeline will resume when school is reopened. (03-26-20)

     

  3. If a parent refuses consent to extend a timeline, the team will meet either virtually or by phone and consider the data available to make the determination of the student’s eligibility for special education services. If the student has not previously been eligible for special education services, it may be the case that the division cannot determine the student to be eligible with insufficient data. If this occurs, the division, with the parent’s consent, can conduct a new evaluation process when school resumes and then revisit whether or not the student meets the state determined criteria for eligibility for special education services.

    (03-26-20)

 

STUDENTS WITH 504 PLANS

 

504 case managers will continue to work with general education teachers and building administrators to provide the accommodations individual students need to have equity of access to the educational materials and services being provided. Should a student need additional or different accommodations due to the circumstances, the 504 plan can be changed to meet the student’s needs and the parents will receive prior written notice of the changes along with a copy of the new plan. Parent input is both welcomed and requested.

www.doe.virginia.gov   (03-26-20)

 

Look for the COVID-19 webpage for more specific information for parents and educators related to the Coronavirus school closure.

 

TECHNOLOGY ASSISTANCE FOR ON-LINE LEARNING AND CHROMEBOOKS

 

It has become necessary for Alleghany County Public Schools to implement its Virtual Learning Plan, details specific to the reason behind the decision is available on the district’s website (www.alleghany.k12.va.us). In addition, the district -as necessary- will provide information via our division’s rapid notification system.  You can opt-in to receive the district’s text messages by texting the letter Y to the number 67587.

 

  1. How do you connect to Virtual Learning? Using their school-provided Chromebook, a high school or a middle school student can access virtual instruction by:

    1. Connecting their Chromebook to their home’s Wi-Fi network. 
    2. Logging in to their school-provided Google account (middle school) or Echo account (high school).
    3. Accessing their teacher’s virtual classroom.  Each teacher has created their own virtual classroom space.
    4. In every virtual classroom, lessons and instructions for completion will be provided. (03-26-20) 

     

     

  2. What if I don’t have a Wi-Fi network or my Internet connection is slow?  If a student’s home does not offer a Wi-Fi network, every effort has been made to confirm the fact in advance. If a home’s Internet service or Wi-Fi service is not supportive of virtual learning, lessons will be pre-loaded onto the student’s Chromebook. Other supplementary material may be provided too. (03-26-20)

     

  3. Is free Wi-Fi available?Kajeet bus service is available at Clifton Middle School. So that Internet services are available for students in the Callaghan and Sharon areas, both elementary schools’ wireless networks have been modified in order to allow for stronger WiFi signals to reach the buildings’ parking lots. Only school-issued Chromebooks will connect but connection is automatic. At Sharon Elementary, please park in the front row closest to the building. At Callaghan Elementary, please park against the sidewalk at the front of the school. Other information regarding WiFi access is outlined on the Alleghany County Public Schools website under “Virtual Learning Technical Support.” (03-26-20)

     

  4. Are other Wi-Fi options available?  The Alleghany Highlands Regional Library provides free Wi-Fi service.  Service is available twenty-four hours per day.  Please park in the adjacent parking lot and please dispose of trash in available bins.  Service will extend to the parking lot. The library is located at 406 West Riverside Street in Covington.

    (03-26-20)

     

  5. Is content filtered?  During this period of Virtual Learning, your student should not be permitted to use their Chromebook while unsupervised.  In order to minimize the possibility that important lesson information could become blocked by our content filtering system, we have relaxed our normal filtering operations. While much harmful content will remain blocked, the chance of encountering unintended content will increase. Please remain confident that adult material, hate-related content, and social media will remain inaccessible. If you have filtering-related questions, please contact the Department of Information Technology at 540-863-1812.  (03-26-20)

     

  6. How do I receive Technical Support? Alleghany High School and Clifton Middle School students who are in need of technical support should use the following technical support phone numbers.

    540-863-1700 (AHS Students- Echo Support)
    540-960-2640 (AHS Students- Google/G-suite, Connection-related issues)
    540-960-2641 (CMS Students- All problems)
    540-960-2642 (CMS Students- All problems)

    Technical support is available Monday through Friday during regular school hours.

    (03-26-20)

     

  7. How do I Connect a Chromebook to Wi-Fi? (03-26-20)
    1. Step 1: Click on the bottom right corner where the clock is displayed 
    2. Step 2: Click on the toggle network connection (shaped like a triangle or slice of pizza)
    3. Step 3: Click on home network connection
    4. Step 4: Enter password if needed- if password is correct it will successfully connect to your network
    5. If you have trouble connecting, please contact your school’s TTRT.

 

Transportation and Facilities Management

 

Alleghany County Schools puts the safety and wellbeing of all our staff and students at the forefront of our cleaning and disinfecting processes.  In response to the COVID-19 outbreak and to help prevent the transmission, our custodial staff immediately began a vigorous cleaning and disinfecting regiment in all school buildings and facilities.  Specific guidelines issued by both the CDC and Virginia Department of Health have been diligently implemented and followed.  These guidelines include but are not limited to frequently touched surfaces and objects in classrooms, hallways, bathrooms, offices, locker rooms, libraries, cafeterias, and any other area students or staff may occupy.  EPA-registered cleaning and disinfecting products approved for use against the virus are used in all ACPS locations.  To further support this effort, we have purchased electrostatic handheld sprayers for a touchless and complete disinfecting application. 

 

Alleghany County Public Schools extended the enhanced cleaning and disinfecting procedures used in all schools to all buses and vehicles.  The same CDC approved disinfecting products used in our schools have been used on all ACPS vehicles.  Providing safe, secure, and healthy transportation is a top priority for ACPS.  The cleaning and disinfecting is ongoing and will continue as long as required. 

 

Meals and Meal Delivery Route Schedule

 

Please see the Alleghany County Public Schools website for the meal delivery routes and schedule.

1.  When will meal deliveries end for the school year?  Meal deliveries for school breakfast and

     lunch will end on May 20.  The onsite Summer Feeding Program will start on June 1.  Please

     monitor our division website for more information about the Summer Feeding Program.   

     (05.14.20)

 

HEALTH INFORMATION

 

www.cdc.gov   Centers for Disease Control and Prevention

www.vdh.virginia.gov   Virginia Department of Health