Admin

Request for Proposals: Chromebook Purchase

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P.O. Drawer 140, 100 Central Circle

Low Moor, VA  24457

540-863-1809          540-863-1804 fax

 

DATE: February 25, 2019

 

INFORMATION ITEM

 

SUBJECT

Request for Proposals: Chromebook Purchase

RATIONALE

The warranties for nine hundred and seventy Chromebooks will expire on or before August 28, 2019.Due to the excessive cost of one-year extended warranties ($63,440.00), device replacement is advised.

 

The original purchase dates were:

  1. 5/18/16- Eighty units; (Teachers/Staff)
  2. 5/23/16- Twenty-five units; (CMS Classroom Set)
  3. 8/25/16- Eight hundred and sixty-five units (AHS students/spares)

 

In March, the IT department will publish a Request for Proposals that will include a specification for seven hundred and ninety-three units.

  1. Eighty units; Faculty/staff
  2. Twenty-five units; CMS (Loaners)
  3. Six hundred and forty-three units; AHS students
  4. Twenty-five units; AHS (Loaners)
  5. Twenty Units; Spare

 

On May 20, 2019, a contract will be presented for the board’s consideration.

 

Pending a contract approval, IT will order new Chromebooks on May 21, 2019. The order will be invoiced on or after July 1, 2019. Devices will be in hand by July 15, 2019.

 

ESTIMATED COSTS

 

BUDGET CATEGORY

Textbook fund; VPSA fund (up to $130,000.00)

LEGAL REFERENCE

N/A

STAFF CONTACTS

Jeff Alleman

SUPERINTENDENT’S

RECOMMENDATION

 

Attached:  N/A