8-15-05

 

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
August 15, 2005

 

The Alleghany County School Board held its regular meeting on August 15, 2005, at 6:00 p.m. in the School Board Conference Room in Rosedale.

PRESENT: R. Joe Anderson; R. Wayne Botkins, Vice Chairman; H. Hunter Fridley; David W. Halsey; Randall Tucker; and Michael L. Whitehead, Chairman. Also present: Robert P. Grimesey, Superintendent/Clerk and Terrie S. Wright, Deputy Clerk.

ABSENT: Robert A. Fridley

Chairman Whitehead presided and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence followed by the recitation of the Pledge of Allegiance.

(06-31) APPROVAL OF MINUTES OF JULY 11, 2005 REGULAR MEETING

MOTION: That the Board approve the minutes of the July 11, 2005 meeting.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

(06-32) APPROVAL OF MINUTES OF JULY 25, 2005 CALLED MEETING

MOTION: That the Board approve the minutes of the July 25, 2005 meeting.
MOTION: Mr. Halsey
SECOND: Mr. Botkins
VOTE: Unanimous

Chairman Whitehead announced three additions to the agenda:

· Under “Community Participation,” item #06-51, “Commendation to Ms. Ruth Fuhrman” to follow item #06-33;

· Under “Superintendent’s Reports and Recommendations, “ item #06-52, “Resolution to Support Reauthorization of the Federal Secure Rural Schools and communities Self-Determination Act,” to follow Item #06-43; and

· An addition to the item for discussion during closed session, “real property / school board negotiations associated with the potential acquisition or disposition of publicly held real property” in accordance with Virginia Code 2.2-3711-A.3.

COMMUNITY PARTICIPATION

(06-31) 2005 Media Honor Roll commendations:

Dr. Grimesey and Mr. Whitehead provided commendations to the following reporters for their excellent coverage of school-related news. He also announced that each individual has been recognized as a member of the Virginia School Boards Association’s 2005 Media Honor Roll:

Darrell Gleason, Virginia Review,
Mark Pifer, Virginia Review,
Matt Chitttum, Roanoke Times

(06-51) Commendation to Ms. Ruth Fuhrman:

Dr. Grimesey and Mr. Botkins presented a commendation to Ms. Ruth Fuhrman for her outstanding service as principal of Falling Spring Elementary School for the past five years. She and her staff worked very hard to have their school become “Fully Accredited.” During her tenure, the school underwent a full scale renovation, but she and her staff were able to work through the many obstacles and ensure the best possible learning environment for students.

(06-31) LeeAnn Gray, Alleghany County Council of PTOs & PTAs

Mrs. Lee Ann Gray, Chairman of the Alleghany County Council of PTOs/PTAs spoke on behalf of the council. She gave each board member a list of the members for the 2005-06 County-wide Council. She stated that they are very appreciative of the support shown by the school board. She then introduced three of the members, Tonya Holley, Tammie Looney and Debbie Buckner.Mrs. Gray indicated several activities that the committee hoped to accomplish during the year: (1) Celebration of the Arts, which was well received during the 2004-05 school year; (2) Help with the planning of the new YMCA; (3) Have input on the capital improvement of Alleghany High School, and Boiling Spring Elementary; and (4) Creative programs for students during the summer.

(06-32) School Board Member Questions and Reports

Mr. Tucker addressed Ms. Fuhrman in appreciating the standards she had set and all she had accomplished during her time as Principal of Falling Spring Elementary School. He also thanked the individuals recognized for the Virginia School Boards Association’s 2005 Media Honor Roll for their continued support of our schools.

Mr. Halsey congratulated Ms. Fuhrman for her work at Falling Spring Elementary. He also thanked Darrell Gleason for his continued coverage of the schools. Mr. Halsey mentioned that he had been absent for the last two board meetings and he wanted to congratulate Mr. Whitehead and Mr. Botkins for being chosen to be chairman and vice-chairmen.

Mr. H. Fridley wished Ms. Fuhrman a good experience at Covington High School. He also wished Mrs. Gray and the council good luck during the coming year. He said that he was looking forward to attending the Celebration of the Arts program again this year. He also thanked Mr. Gleason and Mr. Pifer for their coverage of all the school activities.

Mr. Anderson echoed what had been said and extended his congratulations to Ms. Fuhrman and said that he wished her the best.

Mr. Botkins said that he had stopped by Falling Spring elementary during the renovations and remembered a statement that Ms. Fuhrman had made during his visit. She said that during all the renovations, it was “another opportunity for the students to learn.” Mr. Botkins also said that he attend this morning’s convocation teacher program and was very pleased to see the excitement of the staff for the new year.

Mr. Whitehead told Mr. Gleason that he did a wonderful job in reporting the school news and he told Ms. Fuhrman that she had done a wonderful job at Falling Spring. Mr. Whitehead wished the Council of PTOs/PTAs well during the coming year. He said that years ago when he was president of the Boiling Spring CPTO, it was an eye opener. He said they were not as involved then as now and he thanked them for the time and effort.

Dr. Grimesey said that it had been a privilege to welcome our teachers on their first day back to school. He said that he was proud to be superintendent and that it had been a wonderful day at Clifton Middle School.

BUDGET AND FINANCE

(06-31) PAYMENT OF BILLS
MOTION: That the Board approve the payment of the bills as presented.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

(06-32)BUDGET REPORT

Dr. Grimesey reported the following fund balances:
Fund I Operating $697,100.84
Fund 2 Textbook $ 85,308.45
Fund 3 ARF $ 19,593.48
Fund 4 Gov. School .00
Fund 4 CIP .00
Fund 6 Scholarship $ 70,229.79

(06-38) Cafeteria Report

Mr. Alex Kessinger, Director of Administrative Services, reported that the fund balance for the school year was $24,379. The 2004-05 year included revenues of $1,208,410.14 and expenses of $1,209,048. Receivables for the end of the report period were $81,247. Accounts payable included $58,230. The summer feeding program experienced good participation during the first year of operation. Over 2,000 meals were served. Mr. Kessinger said he would like to expand the program next summer to include outreach feeding sites.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(06-39) Timeline for revision of school division six-year comprehensive improvement plan.

Mrs. Sarah Campbell, Assistant Superintendent of Instruction, reviewed the timeline for the development of the 2006-2011 Comprehensive Six-Year Improvement Plan. She explained that the plan is based on the development of measurable goals and objectives every two years; noting that the goals for the next two years would be developed with input from the Board, the district staff, and the district advisory committees. She concluded by stating that the timeline for approval calls for a draft of the plan to be presented to the Board for a first review in December, with final approval scheduled for the January 2006 meeting.

(06-39) Summary of 2004-05 state discipline, crime and violence report.

Mr. Fred Vaughan, Director of Student Services, presented a review of the 2004-05 state Discipline, Crime, and Violence report along with the year-end School Resource Officer reports. Alleghany County administrators reported 2,357 discipline incidents during the year, a decrease of 540 from the 2003-04 school year. Approximately 93% of all referrals were due to attendance violations, dress code violations, or other misconduct of the student code of conduct , such as bus misconduct, inappropriate language, failing to follow directions, and other disruptive behavior. Mr. Vaughan emphasized the fact that 74% of all children enrolled in the Alleghany County Public Schools during the 2004-05 school year did not engage in any conduct that resulted in a disciplinary referral.

(06-40) Designation of health insurance consultant for 2005-2008.

Rob Carpenter, Director of Human Resources and Program Development, presented a recommendation to issue a health insurance consultant’s contract to BB & T Consulting Services, Inc. with an annual cost of $12,000. The three-year contract may be renewed annually.
MOTION: That the Board approve the recommendation to issue a health insurance consultant’s contract to BB&
T Consulting Service, Inc.
MOTION: Mr. Tucker
SECOND: Mr. H. Fridley
VOTE: Unanimous

(06-39) Capital improvement update

Mr. Kessinger reported that the pre-bid conference for the Central Office renovation of the old Central Elementary building will be held Wednesday, August 17. A contract recommendation should be ready for the September, 2005 board meeting.

Mr. Kessinger also reported that the membrane filter installation is proceeding well at Boiling Spring Elementary. The filter should be operational in September. The Virginia Department of Health has expedited the plan’s review process and has been very helpful with the installation. Affected residents in the area have been notified of the changes in turbidity requirements and the new filter installation. There should be minimal disruption in water service during the start up period.

Also, the architectural review of Alleghany High School has begun with preliminary findings being prepared for the September board meeting. A coinciding civil engineering study is being conducted and will provide information and suggestions for drainage improvements as well as provide information for flood mitigation grant funding. A grant package will be submitted to the Virginia Department of Emergency Management Services late this fall.

(06-40) 2005-06 Federal school nutrition program annual agreement.

Mr. Kessinger asked the board to approve the agreement to participate in the National School Lunch and Breakfast Programs and the Free and Reduced Lunch and Breakfast Programs. He said that our schools have participated in this program for many years.
MOTION: That the Board approve participation in the federal school nutrition program.
MOTION: Mr. H. Fridley
SECOND: Mr. Halsey
VOTE: Unanimous

(06-51)1. Resolution to Support Reauthorization of the Federal Secure Rural Schools and Communities ATTACHMENT I
Self-Determination Act.

Mr. Kessinger reported that currently, Alleghany County receives approximately $81,000 per year under Title I of the act for roads and schools. He asked the school board to approve the resolution requesting Congressional reauthorization of the act for a period of six years.
MOTION: That the Board approve the resolution to support Reauthorization of the
Federal Secure Rural Schools and
Communities Self-Determination Act for a period of six years.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous

FIELD TRIP REQUESTS

(06-39) Four (4) AHS SADD Club officers to Virginia YADAPP Conference at Longwood University, July 18-22, 2005.
MOTION: That the Board approve 4 AHS SADD Club Officers to the Virginia YADAPP Conference at Longwood University, July 18-22, 2005.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

(06-45) Three (3) AHS band students to Senior High Regional Orchestra Event, Hanover, VA., November 11-12, 2005.
MOTION: That the Board approve 3 AHS band students attend the Senior High Regional Orchestra Event in Hanover, VA
on November 11-12, 2005.Z
MOTION: Mr. Anderson
SECOND: Mr. Tucker
VOTE: Unanimous

(06-46) Eight (8) AHS band students to VA Tech Honors Band competition, Blacksburg, VA, January 20-22, 2006.
MOTION: That the Board approve 8 AHS band students to attend the VA Tech Honors Band competition in Blacksburg, VA
on January 20-22, 2006.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

(06-47) 210 AHS band students to Festival Competition, Williamsburg, VA, April 7-8, 2006.
MOTION: That the Board approve 210 AHS band students to attend the Festival Competition in Williamsburg, VA on April 7-8, 2006.
MOTION: Mr. Tucker
SECOND: Mr. H. Fridley
VOTE: Unanimous

(06-47) Policy Revision

Rob Carpenter presented revisions to Policy GCBE – Family and Medial Leave. The proposed revision reorganizes the content of our current FMLA policy to provide clearer explanations, detailed definitions, and division authorization to obtain a second medical opinion. It also certifies the division’s prerogative to recover health premiums when an employee does not return to work.
MOTION: That the Board approve the policy revision to Policy GCBE as presented.
MOTION: Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous

CLOSED SESSION

(06-49) CODE OF VIRGINIA: Personnel 2.2-3711.A.1 and Real Property 2.2-3711.A.3
MOTION: That the School Board enter closed session to discuss Personnel and Real Property as authorized by the Code
of
Virginia Sections 2.2-3711A.1and 2.2-3711.A.3.
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous
TIME: 7:09 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:Mr. Tucker
SECOND: Mr. Halsey
VOTE: Unanimous
TIME:8:21 p.m.

CERTIFICATION OF EXECUTIVE SESSION

 

WHEREAS, the Alleghany County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 22.1-.3712.D of the Code of Virginia requires that a recorded vote of this School Board be conducted in order to certify that the executive meeting was conducted in conformity with Virginia Law:

NOW, THEREFORE, BE IT RESOLVED that the Alleghany County School Board hereby certifies that, to the best of each member’s knowledge, (1.) only public business matters lawfully exempted from open meeting requirements under the law were discussed; and (2.) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public session.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
ROLL CALL VOTE: Mr. Anderson – Yes Mr. Halsey - Yes
Mr. Botkins – Yes Mr. Tucker - Yes
Mr. H. Fridley - YesMr. Whitehead - Yes
Mr. R. Fridley - Absent

_________________________________

Clerk

PERSONNEL
(06-50) PERSONNELATTACHMENT II
MOTION: That the Board approve the personnel recommendations as presented by the Superintendent
MOTION: Mr. Botkins
SECOND: Mr. Tucker
VOTE: Unanimous

ADJOURNMENT
MOTION: That the August 15, 2005 meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. H. Fridley
SECOND: Mr. Tucker
VOTE: Unanimous
TIME:8:25 p.m.