10-15-2007

P.O. Drawer 140, 100 Central Circle
Low Moor, VA  24457
Office (540) 863-1800

 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
October 15, 2007

 

The Alleghany County School Board held its regular meeting on October 15, 2007, at 6:00 p.m. at Callaghan Elementary School.

PRESENT: R. Joe Anderson; H. Hunter Fridley; Robert A. Fridley; David W. Halsey; R.Wayne Botkins; and Michael L. Whitehead, Chairman. Also present:  Robert P. Grimesey, Superintendent/Clerk; and Lorie C. Bess, Deputy Clerk.

ABSENT:  Randall S. Tucker, Vice Chairman.

Chairman Whitehead called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance and the Callaghan Pledge, led by Abagail Cash and Tyler Cline, Callaghan Elementary School students.

(08-88)  APPROVAL OF MINUTES OF SEPTEMBER 10, 2007 CALLED MEETING

MOTION:  That the Board approve the minutes of the September 10, 2007, called meeting.
                   MOTION:  Mr. Hunter Fridley
  
                 SECOND:  Mr. Halsey
                   VOTE:  Unanimous

(08-89)  APPROVAL OF MINUTES OF SEPTEMBER 17, 2007 REGULAR MEETING

MOTION:  That the Board approve the minutes of the September 17, 2007, regular meeting.
                 MOTION:  Mr. Halsey
                 SECOND:  Mr. Hunter Fridley
                 VOTE:  Unanimous 

(08-90)  APPROVAL OF MINUTES OF SEPTEMBER 24, 2007 CALLED MEETING

MOTION:  That the Board approve the minutes of the September 24, 2007, called meeting.
                MOTION:  Mr. Hunter Fridley
                SECOND:  Mr. Halsey
                VOTE:  Unanimous

(08-91)  APPROVAL OF MINUTES OF SEPTEMBER 28, 2007 CALLED MEETING

MOTION:  That the Board approve the minutes of the September 28, 2007, called meeting.
                MOTION:  Mr. Anderson
                SECOND:  Mr. 
Rob Fridley
                VOTE:  Unanimous

 

COMMNITY PARTICIPATION

(08-92)  OPENING REMARKS AND WELCOME BY nancy moga, PRINCIPAL, callaghan ELEMENTARY SCHOOL

Mrs. Moga read the following statement:  “Welcome to the greatest school in the universe!  This is the 8th school board meeting to be held here.  The school building is 43 years old.  We are grateful to the Alleghany County School Board and the citizens of Alleghany County for the renovations completed three years ago and for providing a comfortable, updated, modern building in which students enjoy learning each day. This summer we had a new tile hallway installed, our gym floor was refinished, and the hood in the kitchen was replaced.  We appreciate Mr. Rice’s expertise in accomplishing these projects. Your supper this evening was prepared by our school secretary, Mrs. Sue Brown.  Some of the desserts were prepared by other staff members, Debbie Rose and Sammie Franson.  This is our 8th year of full accreditation according to Virginia standards and 4th year making AYP as set by federal benchmarks for NCLB.  Congratulations to our students and parents. Those present, please stand. All of our teachers are highly qualified; 76% have earned their Master’s degree, one more teacher expects to complete her work on a Master’s degree in the next year, and one more has started.  All of our assistants are also highly qualified.  With our support staff of drivers, custodians, cafeteria workers, and therapists, we have 56 adults scheduled to work here all or some part of each week. Staff members, please stand. Board members, you are an extended part of our Callaghan family so welcome home, and let me know what I can do to help your meeting operate smoothly.”

(08-93)  remarks by melanie dawson, president, callaghan elementary pto

Ms. Dawson welcomed the Board to Callaghan School.  She reported on the upcoming activities planned by the PTO.  Those activities include Family Fun Friday, “Fall 4 Fun” on October 27, and a Halloween Trunk-or-Treat party.  All activities and other information about the PTO can be found on the PTO website at www.callaghanpto.com.  Ms. Dawson also reminded the Board of the Callaghan PTO’s support for building a new high school.         

(08-94)  SCHOOL BOARD COMMENDATIONS:
 

10 callaghan students who earned at least one perfect 600 score on their spring 2007 SOL tests

Mr. Hunter Fridley presented certificates to Shane Urban, Victoria Gill, Matthew Canterbury, Anthony Clarke, and Abigail Cash.  Atlanta Dial, Presley Dial, Travis Allard, Margaret Webb, and Zane Gray were absent


Outstanding student demonstrations of Six Pillars of Character Counts

Mr. Hunter Fridley presented a certificate to Abagail Cash for demonstrating all six pillars of character.  She also had the highest number of points in the Accelerated Reader program and was chosen to be “Principal for a Day” at Callaghan Elementary School. 


(08-95)  
VSBA ACADEMY AWARDS

Dr. Grimesey presented Mr. Joe Anderson with an Award of Excellence certificate and a pin from the Virginia School Boards Association (VBSA).  Dr. Grimesey also presented Mr. David Halsey with a Certificate of Recognition.  Mr. Randy Tucker was also was recognized as the recipient of a Certificate of Recognition.

(08-96)  SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mr. Rob Fridley 
Mr. Fridley thanked Abigail Cash and Tyler Cline for their leading the Pledge of Allegiance in the meeting.  He stated he was glad to see a good crowd for the meeting.   He also thanked Melanie Dawson and the PTO for their support of Callaghan school and Mrs. Moga for hosting the meeting.  He congratulated all the students for their SOL achievements.   

Mr. Wayne Botkins

Mr. Botkins echoed Mr. Rob Fridley’s comments.  He congratulated the students on their SOL scores.  He also commented that the Callaghan school building looked great.

Mr. Joe Anderson

Mr. Anderson thanked everyone for being at the meeting.  He also thanked Mrs. Moga for hosting the meeting.  He congratulated the students for their SOL scores and said the staff does a great job with the students. 

Mr. David Halsey

Mr. Halsey welcomed everyone to the meeting and thanked Mrs. Moga for hosting.  He congratulated the students who received perfect scores on their SOL tests.  He stated it was a privilege to receive the VSBA certificate.

Mr. Hunter Fridley

Mr. Fridley thanked Mrs. Moga for her hospitality.  He commented that he did not realize 76% of the teachers at Callaghan School held a Master’s degree and that he was impressed by that achievement.  He thanked Melanie Dawson for her efforts with the PTO. 

Mr. Mike Whitehead

Mr. Whitehead stated it was a pleasure to be at Callaghan.  He thanked Melanie Dawson for her comment regarding a new high school and he hoped that the Board would take the first step towards that goal during this meeting. He also congratulated the students for their SOL achievements.

BUDGET AND FINANCE

(08-97)  Payment of Bills

            MOTION:  That the Board approve the payment of the bills as presented.
                             MOTION:  Mr. Botkins
                             SECOND:  Mr. Hunter Fridley
                             VOTE:  Unanimous
                                                           

(08-98)  Budget Report

            Dr. Grimesey stated the material that was provided was for information purposes.          

1

School Operating Fund

$1,502,312.13

2

School Textbook Fund

$400,630.01

3

Alleghany Foundation Nursing Grant

$153,141.70

4

Governor’s School

$15,727.45

5

Construction

0.00

6

Scholarship

$79,839.14

7

Alleghany Foundation Mental Health Initiative

$21,052.34

8

Alleghany Foundation CMS Recreational Facilities

$17,215.00

9

Alleghany Foundation Teacher Recruitment Grant

$25,650.23

Grand Total

$2,215,568.00

 

  (08-99)  SEPTEMBER 30, 2007 STUDENT MEMBERSHIP REPORT                                                                     

Ingrid W. Barber presented the board with information regarding student membership.  She provided a breakdown of student membership by grade level and individual school.  She reported that student membership as of September 28, 2007 was 2,889, and she also stated that this was a decrease of 30 students compared to the same period last year.

  (08-100)  APPROVAL OF BUDGET DEVELOPMENT CALENDAR AND DESIGNATION OF 6 P.M.,  MONDAY,  
  DECEMBER 10, 2007 AS DATE FOR PUBLIC HEARING ON 2008-2009 BUDGET

              MOTION:  That the Board approve the budget development calendar and designation of December 10, 
                               2007 as a public hearing date for the 2008-2009 budget.
                            MOTION:  Mr. Rob Fridley
                            SECOND:  Mr. Botkins
                            VOTE:  Unanimous

 

  (08-101) DESIGNATION OF SCHOOL BOARD LIASON(S) TO ADMINISTRATIVE BUDGET COMMITTEE

  Chairman Whitehead appointed Mr. Joe Anderson and Mr. Randy Tucker to the budget committee.

 

  (08-102) CAFETERIA REPORT

  Keven Rice, Director of Administrative Services, reported that the cafeteria fund net cash balance at the end of September was $139,402 which represents an improvement over September 2006 of $84,658. 
 

  SUPERINTENDENT’S REPORTS & RECOMMENDATIONS 

  (08-103) Calendar Information:

  Dr. Grimesey reminded Board members of the following upcoming meetings:

-5:00 p.m. Monday, October 22 – Work session to analyze efficiency review and conduct other planning activities at Central

-6:30 p.m. Wednesday, October 24 – Joint work session with Alleghany County Board of Supervisors at the County office

-5:00 p.m. Monday, October 29 – Work session to analyze efficiency review and conduct other planning activities at Central

-6:00 p.m. Monday, November 19 – Regular monthly meeting at Gleason Forum Hall, Mountain ViewElementary School

 

(08-104) RESOLUTION DESIGNATING NOVEMBER 11-17, 2007 AS AMERICAN EDUCATION WEEK  (Attachment I)

                MOTION: That the Board approve the resolution designating November 11-17, 2007 as American 
                                Education Week
                               MOTION:  Mr. Hunter Fridley
                               SECOND:  Mr. Anderson
  
                             ROLL CALL VOTE:          Mr. Anderson – YES      Mr. Halsey - YES
                                                                     Mr. Botkins – YES         Mr. Tucker - ABSENT
                                                                     Mr. H. Fridley – YES      Mr. Whitehead – YES
                                                                     Mr. R. Fridley – YES
                                                                     6 -YES              1-Absent           0-No
 

(08-105) REVIEW OPTION TO RENOVATE, EXPAND AND FLOOD-MITIGATE ALLEGHANY HIGH SCHOOL BY RRMM

Ben Motley, Principal Architect with Rodriguez, Ripley, Maddux, Motley Architects (RRMM) provided the School Board with an updated review of a presentation he provided in the fall of 2005.  Mr. Motley reviewed his firm’s design for expansion, renovation and flood mitigation of the existing Alleghany High School.  The design would include a new gymnasium, auditorium and additional classrooms with expansion of the cafeteria and administrative office complex.  It also would include improved handicapped access, and new plumbing, heating, mechanical, electrical, fire suppression and air conditioning systems.  The flood threat would be mitigated with construction of a berm, improved drainage and a set of collector vaults and pump stations to channel run-off.  Mr. Motley noted that the installation of many new systems will lower ceilings to eight feet in many classrooms.  He said the renovated facility would be 203,000 square feet, have a capacity of about 1,000 students, and the cost estimate for the project would be $32-$38 million.  He stated a new facility with 218,000 square feet would have a cost estimate of $45-$51 million.  However, based on more recent information indicating that a new high school might be only 185,000 square feet, Mr. Motley said the cost estimate might be more in the range of $38-$44 million.  In closing, he stated the order of magnitude difference is only $13 million between renovation and new construction.   As a result, the community will have to decide which route they want to take given that the cost of renovation is at least 70% as much as the cost of new construction.             

(08-106) REVIEW OPTION TO RENOVATE AND EXPAND COVINGTON HIGHS SCHOOL FOR USE AS A   CONSOLIDATED FACILITY BY OWPR                                                                         

Randy Jones, Principal Architect with Oliver, Webb, Pappas and Rhudy (OWPR) provided the School Board with an updated review of a presentation he provided in February of this year.  Mr. Jones reviewed his firm’s design for expansion and renovation of the existing Covington High School to serve as a consolidated high school for students in Alleghany County and Covington City.  The design would include redesign of the entrance to promote security, expansion of the library and many classrooms, and the addition of a new gym and auditorium.  The new gym would be built over the existing Burton Field track and field complex.  The plan also includes the construction of a new sports venue for football and track and field nearCovington’s new elementary and middle schools, expansion of tennis courts at Fort Young Park, refinement of a soccer venue at Jackson River Sports Complex and conversion of Casey Field to a baseball-only facility.  Mr. Jones said the renovated facility would be 200,000 square feet, have a capacity of 1,100 students and the updated cost estimate for the project would be $34-$39 million, not including land acquisition.  He said the projected cost assumes a lower $60-per-square-foot cost for renovation since there will be little need to replace basic mechanical infrastructure.  He also said the plan requires the acquisition of some adjoining property for additional parking.  He noted that land acquisition is not included in the projected cost.  Mr. Jones concluded by displaying a slide with pictures of Warren County’s new Skyline High School, which was designed by OWPR.  He told the Board that he hoped that it would keep OWPR in mind no matter what project it decided to under take in response to the needs of Alleghany High School.

 

(08-107) OPTION TO PURCHASE PROPERTY AS LOCATION FOR POSSIBLE CONSTRUCTION OF A NEW HIGH SCHOOL

Dr. Grimesey, Mr. Motley and Jim Guynn, school board attorney for contracts and business affairs, presented information to the School Board regarding two finalist properties that had been evaluated as sites for a possible new high school.  Dr. Grimesey compared the 148-acre “Talbott Tract” adjacent to Alleghany High School and Jackson River Technical Center with the 86-acre “Gleason Tract” adjacent to Clifton Middle School and Mountain View Elementary. He said the Talbott tract consisted of many unusable steep acres with a best offer of $13,513 per acre for a total cost of $2 million.  He said over 70% of the Gleason tract was very flat and it would cost $8,000 per acre for a total cost of $689,680.  Mr. Motley said the cost to develop the Gleason property would be at least $1 million below the cost to develop the Talbott property.   Mr. Motley also stated that “from an architectural standpoint, the Gleason property is clearly superior.”  Dr. Grimesey recommended that the School Board authorize him to sign an option to purchase the Gleason property.  He explained that the option would cost $6,987, or one percent of the purchase price, through December 31, 2007.  An extension of the option through June 30, 2008 is available for a second payment of $6,987.  Dr. Grimesey said attorneys for both parties currently are working on an amendment that could extend the first phase through April 10, 2008 and the second phase through October 10, 2008.  Option costs will be included as part of the final purchase price in the event the School Board decides to obtain the property, Dr. Grimesey concluded.                        .

            MOTION:  That the Board approve the option to purchase the Gleason property as location for possible 
                            construction of a new high school.
                            MOTION:  Mr. Hunter Fridley
                            SECOND:  Mr. Halsey
                            ROLL CALL VOTE:      Mr. Anderson – YES      Mr. Halsey - YES
                                                              Mr. Botkins – YES         Mr. Tucker - ABSENT
                                                              Mr. H. Fridley – YES      Mr. Whitehead – YES
                                                              Mr. R. Fridley – YES
                                                              6 -YES              1-Absent           0-No

           

(08-108)  MOSELEY ARCHITECTS REPORT ON ACTIVITES OF ALLEGHANY HIGH SCHOOL DESIGN TEAM

Doug Westmoreland, Principal Architect with Moseley Architects, reviewed his firm’s work in recent months with a design team of Alleghany High School teachers, staff members, parents, students and other community representatives.  Over 50 individuals participated in educational programming meetings in July.  Following the programming meetings, the 33-member design team toured five new high schools in central Virginia.  Information collected during all of the programming meetings and site visits was then used by the design team and the architects to begin the process of designing a new high school.  Mr. Westmoreland said he will unveil the design and projected cost estimates during the School Board’s meeting in Gleason Forum Hall on November 19.  Mr. Westmoreland also said that he and other representatives of his firm had toured the Gleason property. They concluded that the Gleason property would be a “very good site” for a new school.  He said final environmental and geo-technical studies of the property should be completed by the end of December and he plans to report back to the Board concerning the outcome of those studies during the School Board’s meeting in January. 

 

(08-109)  ANNUAL JACKSON RIVER GOVERNOR’S SCHOOL REPORT

Dr. Grimesey introduced Dr. Julie Drewry as the new director of the Jackson River Governor’s School.  Dr. Drewry     stated she appreciated the opportunity to work with the students and thanked the Board for their continued support of the program.  She reported the Governor’s School students are participating in a “branding” process and they are working on a new logo.  Dr. Drewry reported there are currently 21 students enrolled in the program but she is hoping to reach full enrollment of 66 next year.  She discussed the curriculum and schedules.  She stated that a student in the program has the potential to earn up to 38 college credits.  She said the program does offer Individualized Education Plans (IEP) for students.  In closing, Dr. Drewry invited the Board to October 23 “MOLE Day” to be held at DSLCC.      

 

(08-110) ANNUAL APPOINTMENT OF INDIVIDUALS TO THE SCHOOL DIVISION’S GIFTED ADVISORY COMMITTEE

Mrs. Mutispaugh, supervisor of instruction, presented the Gifted Advisory Committee membership for approval by the board.  The committee has three new members this year:  Dr. Julie Drewry, Director of Jackson River Governor’s School; Mrs. Kim Robison, MVES parent, and Mrs. Elizabeth Hampton, MVES parent.

              MOTION: That the Board approve the appointment of individuals to the school division’s Gifted Advisory                              Committee as presented:
                            MOTION:  Mr. Hunter Fridley
                            SECOND:  Mr. Halsey
                            VOTE:  Unanimous

 

(08-111) FINAL REPORT ON SOL TEST PERFORMANCE AND ACCREDITATION STATUS OF ALLEGHANY          COUNTY SCHOOLS

Dr. Sarah Campbell presented the final accreditation results. She explained that all Alleghany County schools had earned Full Accreditation status for 2007-2008. Dr. Campbell noted that this was the fourth consecutive year that all schools had achieved this distinction.  Mrs. Mutispaugh also provided the Board with a summary of the Alleghany County Public Schools' cohort and geographic cohort groups in regard to state accreditation and federal Adequate Yearly Progress (AYP) status.  She noted that Alleghany County is one of only two school divisions in its cohort that had all schools fully accredited AND all schools and the school division make AYP.  In the geographic cohort, only two school divisions accomplished this feat.

 

(08-112) ENDORSEMENT OF “IMPROVING SMILES FOREVER” PROGRAM

The School Board was presented with a proposal submitted by TAP in partnership with Carilion Health Care to provide a mobile dental program: Improving Smile Forever.  If an Alleghany Foundation Grant is approved, the program will provide our students and community the availability of quality dental services.  Tentatively, this program is scheduled to begin in January 2008.

             MOTION:  That the Board approve the endorsement of the “Improving Smiles Forever” program as 
                             presented:
                            MOTION:  Mr. Botkins
                            SECOND:  Mr. Halsey
                            VOTE:  Unanimous 

(08-113) CAPITAL IMPROVEMENT AND MAINTENANCE REPORT

Mr. Rice provided the Work Request Completion Report for September.

(08-114) INTEGRATION OF VISITING TEACHER AND ATTENDANCE OFFICER JOB DESCRIPTIONS

               MOTION:  That the Board approve the integration of Visiting Teacher and Attendance Officer job 
                               descriptions as presented.
                              MOTION:  Mr. Hunter Fridley
                              SECOND:  Mr. 
Rob Fridley
                              VOTE:  Unanimous

FIELD TRIP REQUESTS:

(08-115) 110 CMS 7TH GRADE STUDENTS TO WASHINGTON, D.C. & BALTIMORE, MD, NOVEMBER 29-30

            MOTION:  That the Board approve the field trip request as presented. 
                             MOTION:  Mr. Botkins
                             SECOND:  Mr. Anderson
                             VOTE: Unanimous

(08-116) 25 AHS FORENSIC STUDENTS TO GEORGE MASON UNIVERSITY, FAIRFAX, VA, NOV 30-DEC 2

            MOTION:  That the Board approve the field trip request as presented.

                             MOTION:  Mr. Hunter Fridley
                             SECOND:  Mr.Halsey
                             VOTE: Unanimous

 

(08-117) 20 AHS DRAMA STUDENTS TO RADFORD UNIVSERITY, RADFORD, VA, JANUARY 18-20, 2008

            MOTION:  That the Board approve the field trip request as presented. 
                             MOTION:  Mr.  
Rob Fridley
                             SECOND:  Mr.  Anderson
                             VOTE: Unanimous  

(08-118) 25 AHS SPANISH STUDENTS TO PUERTO RICO, JUNE 25-30, 2008

            MOTION:  That the Board approve the field trip request as presented. 
                             MOTION:  Mr. Hunter Fridley
                             SECOND:  Mr. 
Rob Fridley
                             VOTE: Unanimous

(08-119)REVISIONS TO POLICIES BBBC, GBR, IGBC, AND ADDITION OF REGULATIONS DN-R AND IICA-R

              MOTION:  That the Board approve the revisions to policies as presented.
                             MOTION:  Mr. Hunter Fridley
                             SECOND:  Mr.Botkins
 
                            VOTE:  Unanimous

(08-120) COMMUNICATIONS
            -Parent Advisory Committee to the Superintendent
            -Teacher Advisory Committee to the Superintendent
            -Safe School Committee
            -Classified Employee Advisory Committee to the Superintendent 
 

CLOSED SESSION

(08-121) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND SPECIAL AWARDS 202-3711.A.10           

MOTION:  That the School Board enter closed session to discuss Personnel and Special Awards as authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-3711.A.10
              MOTION:  Mr. Hunter Fridley
              SECOND:  Mr. Halsey          
              VOTE:  Unanimous
              TIME:   8:12 p.m.

            MOTION:  That the School Board return to open session from closed session.
                            MOTION:   Mr. Halsey
                            SECOND:   Mr. 
Rob Fridley
  
                          VOTE:   Unanimous
                            TIME:    
8:35 p.m. 

CERTIFICATION OF EXECUTIVE SESSION

 

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                                MOTION:   Mr. Hunter Fridley
                                                SECOND:   Mr. Halsey
                                                ROLL CALL VOTE:       Mr. Anderson – YES      Mr. Halsey - YES
                                                                                   Mr. Botkins – YES         Mr. Tucker - ABSENT
                                                                                   Mr. H. Fridley – YES      Mr. Whitehead – YES
                                                                                   Mr. R. Fridley – YES
                                                                                   6-YES           1-Absent           0-No
                                                TIME:  8:36 p.m.                                                                                                                                   

________________________________________    ______________________________

    Chairman, Alleghany County School Board                            Clerk

 

PERSONNEL

(08-122) Personnel actions                                               (Attachment II)

            MOTION: That the Board approve the personnel recommendations as presented by the Superintendent.
                          MOTION:  Mr. 
Rob Fridley 
                          SECOND:  Mr. Botkins
                          VOTE:  Unanimous

OTHER BUSINESS

(08-123) Additions to agenda

            No additions to the agenda.

ADJOURNMENT

            MOTION: That the October 15, 2007 regular meeting of the Alleghany County School Board be 
                              adjourned.
                           MOTION:  Mr. Hunter Fridley
                           SECOND:  Mr. Halsey
                           VOTE:  Unanimous
                           TIME:   
8:37 p.m.

_____________________________________         _____________________________

Chairman, Alleghany County School Board                          Clerk