01-23-2017 Regular Meeting Minutes

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

January 23, 2017

 

The Alleghany County School Board held its regular meeting on January 23, 2017, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT:   Gerald E. Franson; R. Craig Lane; Norman L. Persinger, Jr.; Jennifer S. Seckner; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright*.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

*Mr. Wright was absent at roll call but subsequently arrived at 6:25 p.m.

ABSENT:  

COMMUNITY PARTICIPATION

(17-174) SCHOOL BOARD COMMENDATIONS:

ABCD Awards:  Jeff Alleman, Austin Gibson, and Matt Paxton

(17-175) PUBLIC COMMENT

There were no citizens wishing to address the Board.

(17-176) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Persinger thanked everyone for attending and congratulated the ABCD Award winners.  He encouraged everyone’s input on the division budget and to email Mr. Kotulka, Mr. Rice or a school board member for their suggestions. 

Mr. Lane congratulated Mr. Alleman, Mr. Gibson and Mr. Paxton on their award.  He stated he has been hearing good things from parents about the schools.  He stated the Board wants to hear from the public regarding the budget. 

Mrs. Seckner thanked everyone for attending the meeting and commended the technology department on the Chromebook initiative.  She stated it is important that teachers and staff are happy so it is valuable to have input on the budget from everyone. 

Mr. Franson congratulated the IT department on a job well done.  He stated the Board is working on the budget and encouraged everyone to please provide input for their consideration.

Mr. Truett stated the IT department set the bar high and succeeded.  He stated he appreciates everyone’s attendance at the meeting and hopes they will talk to a board member or a member of the board of supervisors about their budget suggestions.   

Mr. Tucker stated the Board needs input on the budget so they can make the best decisions for everyone.  He commended the IT department on the Chromebook initiative. 

Mr. Kotulka stated he appreciates the hard work from the IT department in rolling out the Chromebooks.  He recognized Andrew Middleton, Clifton Middle School student, as the winner of an essay contest through the Virginia Municipal League and stated he would be presented the award by Governor McAuliffe in Richmond. He reported he would be testifying at the Board of Education meeting in Richmond regarding accreditation indicators and the new VDOE school report card.   

(17-177) CONSENT AGENDA

The following items were included for approval:

A. Minutes of December 19, 2016 Regular Meeting
B.  Approval of payment of bills
C.  Cafeteria report
D.  Communications/Monthly Reports
      1. JRTC monthly report

MOTION: That the items listed on the consent agenda be approved, as presented.

MOTION:  Mr. Truett     
SECOND: Mr. Lane  
ROLL CALL VOTE:  Unanimous                                               

BUSINESS AND FINANCE

(17-178) BUDGET REPORT

School Operating Fund

$1,517,635.90

School Textbook Fund

$1,200,433.58

Alleghany Foundation Nursing Grant

$52,751.97

Governor’s School

$100,320.03

Scholarship

$76,906.62

Alleghany Foundation Mental Health Initiative

$10,578.29

School Capital

$1,360,227.03

Medicaid Reimbursement

$486,286.48

Technology

$29,999.57

Grand Total

$4,835,139.47

 

(17-179) BUDGET UPDATE BASED ON PROPOSED GOVERNOR’S BUDGET, INCLUDING STATE REVENUES

There was no new information since the information that was provided to the Board at the January 9 work session.

(17-180) PUBLIC HEARING:  2017-2018 OPERATING BUDGET

Chairman Tucker declared the public hearing open for comment.  There were no citizens wishing to address the Board regarding the budget.  Chairman Tucker then declared the public hearing closed.

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(17-181) CALENDAR INFORMATION

Mr. Kotulka reminded the Board of the following meetings:

- February 6, 6:00 p.m. - Budget Work Session at Central Office Complex
- February 14, 12:00 p.m. - JRTC Board at JRTC
- February 20, 6:00 p.m. - Regular monthly meeting at JRTC
- February monthly calendar

(17-182) RESULTS OF SCHOOL CLIMATE SURVEY

Dr. Wayne “Dempsey” Worner reviewed the Climate Survey.  He noted the study clearly provides some good news about the climate in the school division.  At the same time, it provides useful information about areas that could profit from more attention and discussion.                       

(17-183) RECRUITING SCHEDULE

Mr. Vaughan reviewed a tentative schedule of upcoming recruiting events. He noted the events are subject to change due to the needs of the division and unique opportunities provided by individual job fairs.  He noted the division also utilizes an online recruiting presence called Talent Ed Recruit and Hire.  This product allows the division to recruit through multiple web posting sites.

(17-184) PUPIL TEACHER RATIO REPORT

The Virginia Standards of Quality require that a report of the pupil/teacher ratios be presented annually. The standards further require that the ratio be presented in two ways i.e. by core instructional teachers and by total instructional teachers.  The term “core teachers” has two meanings. At the elementary level, core teachers refer to self-contained classroom teachers. At the middle and high school levels, core teachers are considered to be those teachers who provide instruction in one of the four core subjects: English, math, science and social studies.  In addition to the core teachers, there is a category of instructional personnel referred to as resource teachers. These teachers include art, gifted, instructional technology, music, physical education, remediation teachers and those who teach elective subjects at the middle school and high school levels. To calculate the “total teacher” ratio, the number of core teachers and the number of resource teachers are combined.  Currently, the division-wide pupil to core teacher ratio is 19.9/1 and the pupil to total teacher ratio is 14.6/1.

(17-185) APPROVAL OF 2017-2018 ACADEMIC CALENDAR

The final draft of the proposed 2017-2018 academic calendar was presented for approval.  The final recommendation is the same draft that was presented to the Board at the December meeting for consideration.

MOTION: That the Board approve the 2017-2018 academic calendar, as presented.

MOTION:  Mr. Truett       
SECOND: Mr. Franson  
ROLL CALL VOTE:  Unanimous                       

(17-186) REVIEW OF 2017-2018 CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL

Curriculum revision recommendations and revisions for Alleghany High School for the 2017-2018 academic year were presented.  These recommendations include a course offered in a dual enrollment capacity to meet the state code requirement of offering students the option of completing an associate’s degree concurrent with a high school diploma.

MOTION: That the Board approve the 2017-2018 curriculum revisions for Alleghany High School, as presented.

MOTION:  Mr. Lane     
SECOND: Mrs. Seckner  
ROLL CALL VOTE: Unanimous                        

(17-187) REVIEW OF CLIFTON MIDDLE SCHOOL AND MOUNTAIN VIEW ELEMENTARY SCHOOL IMPROVEMENT PLANS

Kim Crandall, principal of Clifton Middle School, and April Easton, principal of Mountain View Elementary School, provided updates on their improvement plans.  Mr. Kotulka stated there is improvement; however, the goal is for students to learn, not just pass a test.

(17-188) REVIEW OF PRELIMINARY SOL SCORES

Preliminary summer and fall SOL scores for Alleghany High School and Clifton Middle School were presented.  Alleghany High School preliminary data indicates math scores have improved from 54% last year at this time to 58% currently; science scores increased from 72% to 75%; history decreased from 85% to 77%; and reading/writing increased from 70% to 75%.  Final results will not be available until all SOL testing is completed in the Spring.  The results for Clifton Middle School remain constant at 100% pass rate this year and last year.

(17-189) APPROVAL OF INVITATIONS TO BID FOR WI-FI NETWORKS AT CALLAGHAN ELEMENTARY SCHOOL, SHARON ELEMENTARY SCHOOL, AND MOUNTAIN VIEW ELEMENTARY SCHOOL

Per the Vision 2020 Phase III timeline, network infrastructure upgrades are to be completed in 2017-2018 at Sharon Elementary, Callaghan Elementary, and Mountain View Elementary.  To be considered for Erate reimbursement for the project expenditures, the division must participate in the Erate competitive bidding process. Draft Invitations for Bid were presented.  Mr. Alleman requested the Board’s permission to advertise the Invitations for Bid beginning on January 24, 2017.  The bid invitations will be posted on the division’s web site and publicized in the local newspaper.  Recommendations for the contract awards will be presented for the Board’s consideration and action at the March 6, 2017 meeting.

MOTION: That the Board approve the advertisement of Invitations to Bid for WI-FI Networks at Callaghan Elementary School, Sharon Elementary School, and Mountain View Elementary School, as presented.

MOTION:  Mr. Truett     
SECOND: Mr. Lane  
ROLL CALL VOTE:  Unanimous                         

(17-190) ONE-TO-ONE INITIATIVE UPDATE

Updates were provided on Chromebook deployment at Alleghany High School, ABS Technology: Wi-Fi installation at Clifton Middle School, and staff training/preparation.

(17-191) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided with capital improvement and maintenance reports. 

(17-192) CONSIDERATION OF NEW TECH PROGRAM

The New Tech Network is a program that transforms schools into innovative learning environments.  The project-based learning approach engages students with dynamic, rigorous curriculum.  Teachers evolve from keepers of knowledge to facilitators of rich, relevant learning.  Board members discussed location options for the program.  The administration recommended the approval of housing the New Tech program at Jackson River Technical Center (JRTC) for two years or until the space is no longer available due to expansion of JRTC programs.

MOTION: That the Board approve the location of the New Tech program at JRTC for at least two years or until JRTC expands programs and needs the space, with the goal that it will start in 2017. 

MOTION:  Mr. Lane    
SECOND: Mr. Wright 
ROLL CALL VOTE: Unanimous                        

POLICY REVISIONS

(17-193) POLICY DLC, “EXPENSE REIMBURSEMENTS”

Revisions were proposed to increase the daily allowance for meals and incidental expenses from $40 to $50 per day, and to provide clarifying language. 

MOTION: That the Board approve Policy DLC, “Expense Reimbursements”, as presented.

MOTION:   Mr. Franson    
SECOND:  Mr. Truett
ROLL CALL VOTE:  Unanimous                       

OTHER BUSINESS

(17-194) ADDITION TO AGENDA

There were no additions to the agenda.

CLOSED SESSION

(17-195) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND DISCUSSION OF SCHOOL SAFETY REPORTS 2.2-3711.A.19.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-3711.A.1, 2.2-3711A.2, 2.2-3711.A.7, and 2.2-3711-A.19.

MOTION:  Mr. Truett  
SECOND: Mr. Franson
ROLL CALL VOTE: Unanimous                       
TIME: 7:57 p.m.


MOTION: That the School Board return to open session from closed session.

MOTION:  Mr. Truett  
SECOND: Mrs. Seckner
ROLL CALL VOTE: Unanimous                       
TIME: 9:00 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Franson 
                                    SECOND:  Mr. Truett
                                    ROLL CALL VOTE:    Mr. Franson - YES   
                                                                        Mr. Lane - YES
                                                                        Mr. Persinger - YES
                                                                        Mrs. Seckner - YES
                                                                        Mr. Truett - YES
                                                                        Mr. Tucker - YES
                                                                        Mr. Wright - YES                                 

                                                                       7 - YES        0 - ABSENT        0 - NO
                                   TIME: 9:01 p.m.           

___________________________________         _____________________________
Chairman, Alleghany County School Board                                 Clerk


PERSONNEL

(17-196) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:  Mr. Wright  
SECOND: Mr. Truett 
ROLL CALL VOTE:  Unanimous                        

(17-197) DISPOSITION OF PUPIL PERSONNEL

a. Case #17-26

MOTION: That the Board approve the disposition of pupil personnel case #17-26, as discussed in closed session.

MOTION:  Mr. Lane   
SECOND: Mr. Truett    
ROLL CALL VOTE:  Unanimous                                               

ADJOURNMENT

MOTION:  That the January 23 meeting be adjourned.

MOTION:  Mr. Lane 
TIME: 9:02 p.m.

______________________________________            _____________________________

   Chairman, Alleghany County School Board                                         Clerk