5-15-2017 Regular Meeting Minutes

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

May 15, 2017

 

The Alleghany County School Board held its regular meeting on May 15, 2017, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

 

PRESENT:   Gerald E. Franson; R. Craig Lane; Norman L. Persinger, Jr.; Jennifer S. Seckner; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

 

ABSENT: 

 

COMMUNITY PARTICIPATION

(17-300) SCHOOL BOARD COMMENDATIONS:

FCCLA state conference STAR event, 2nd place:  Amara Kromah
VSBA Business Honor Roll
:  LewisGale Hospital Alleghany and WestRock
ABCD Awards
:  Bill Litton, Nancy Moga, Tim Lewis and Tonya Jones
Selections to Summer Residential Governor’s School
:  Margaret Donnan, John Ouimette and Xavier Storey

 

(17-301) PUBLIC COMMENT

There were no citizens wishing to address the Board.

 

(17-302) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Wright thanked everyone for attending the meeting.  He congratulated students and staff on their commendations. 

Mrs. Seckner offered condolences to the Darrin Nicely family.  She congratulated those who received awards and the 2017 graduates.  She commended the students who participate in the Jackson River Governor’s School Summer Residential program and noted it is quite a commitment to give up your summer break to attend.  

Mr. Persinger thanked everyone for attending the meeting. He thanked the middle school students for showcasing their projects on a future high school, noting he liked the ideas of more common space and collaboration of peers.  He congratulated the students and staff on their awards and the 2017 graduates.   

Mr. Lane thanked everyone for attending the meeting.  He commended the businesses who received the VSBA Business Honor Roll award and stated local businesses help the community in many ways.  He congratulated students and staff on their awards. 

Mr. Franson stated it warms his heart to see the students work so hard and receive awards.  He stated people in the school division take pride in their jobs and it shows.  He offered condolences to the Nicely family. 

Mr. Truett congratulated the students and staff on their commendations.  He offered his condolences to the Nicely family and thanked everyone for attending the meeting.

Mr. Tucker stated he appreciates everyone’s attendance and it does make a difference because it is important to have the community engaged in the schools.  He congratulated the 2017 graduates.

Mr. Kotulka congratulated the 2017 graduates and stated Alleghany High School students play second fiddle to no one.  He stated it is evident that we all care about our community.

 

(17-303) CONSENT AGENDA

The following items were included for approval:
A.  Approval of Minutes of April 19, 2017 Regular Meeting
B. 
Approval of payment of bills
C.  Cafeteria report
D.  Communications/Monthly Reports

      1.  JRTC monthly report
      2.  Classified Advisory Committee notes
      3.  Minority Advisory Committee notes
      4.  Parent Advisory Committee notes
      5.  Teacher Advisory Committee notes

MOTION: That the items listed on the consent agenda be approved, as presented.

MOTION: Mr. Truett      
SECOND: Mr. Franson   
ROLL CALL VOTE:     Mr. Franson - YES   
                                    Mr. Lane - YES
                                    Mr. Persinger - YES 
                                    Mrs. Seckner - YES
                                    Mr. Truett - YES
                                    Mr. Tucker - YES
                                    Mr. Wright – NO

                                                                                   

BUDGET AND FINANCE

(17-304) BUDGET REPORT

School Operating Fund

$2,816,447.05

School Textbook Fund

$1,184,838.38

Alleghany Foundation Nursing Grant

$38,444.39

Governor’s School

$106,394.60

Scholarship

$76,673.66

Alleghany Foundation Mental Health Initiative

$4,990.12

School Capital

$1,322,381.57

Medicaid Reimbursement

$486,404.70

Technology

$29,999.57

Grand Total

$6,066,574.04

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(17-305) CALENDAR INFORMATION

Mr. Kotulka reminded the Board of the following meetings:

- May 19, 6:00 p.m. – Alleghany High School Graduation at AHS Mountaineer Field
- June 2 - VSBA School Law Conference in Richmond
- June 13, 12:00 p.m. - Joint Board of Control at JRTC
- June 19, 6:00 p.m. - Regular meeting at Central Office Complex
- June monthly calendar

 

(17-306) REPORT ON TURNING POINT PROGRAM

A report was presented detailing enrollment data, course data, and test data. 

 

(17-307) FIRST REVIEW OF PROPOSED 2017-2018 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

The draft 2017-2018 meeting calendar was presented for review. VSBA conferences are included.  The calendar will be presented for approval at the July reorganization meeting. 

 

(17-308) AUTHORIZATION OF SIGNATURES IN ABSENCE OF SUPERINTENDENT

This is an annual filing required by VDOE.  Three staff members must be listed to sign state and federal reports in the absence of the superintendent.  Mary Jane Mutisipaugh, Director of Instruction; Jan Hobbs, Director of Assessment and Student Success; and Fred Vaughan, Jr., Director of Human Resources and Pupil Personnel were recommended.

MOTION: That the Board approve Mary Jane Mutispaugh, Jan Hobbs, and Fred Vaughan, Jr. to sign state and federal reports in the absence of the superintendent. 

MOTION:  Mr. Wright   
SECOND: Mr. Lane 
ROLL CALL VOTE:  Unanimous

 

(17-309) APPROVAL OF VIRGINIA ENERGY PURCHASING GOVERNMENTAL ASSOCIATION ORDINANCE

The Virginia Energy Purchasing Governmental Association (VEPGA) is an organization that negotiates electricity rates on behalf of local governments and political subdivisions of the Commonwealth of Virginia who elect to join the association. VEPGA members realize an electricity rate reduction of approximately 3.6%. The County of Alleghany is currently a member of VEPGA.  This agreement was reviewed at the April meeting.

MOTION: That the Board approve the Virginia Energy Purchasing Governmental Association agreement, as presented. 

MOTION:  Mrs. Seckner  
SECOND: Mr. Wright 
ROLL CALL VOTE: Unanimous 

 

(17-310) APPROVAL OF BOYS’ HOME TRADES PROGRAM

Boys’ Home is interested in taking an active role in training its residents for careers in fields that may not require a college education.  An advisory committee has been formed to discuss and to develop a “Trades Program” (possibly HVAC courses) to share across cities/counties without adding to the burdens of the school systems.  The advisory committee is comprised of members from school divisions, Boys’ Home staff, local business people and other members at-large.  Through the sharing of resources of all entities, opportunities could be available for young people to learn a skill or trade to enhance future employment. 

MOTION: That the Board approve the Boys’ Home Trades Program, as presented and recommended. 

MOTION:  Mr. Wright  
SECOND: Mr. Truett 
ROLL CALL VOTE: Unanimous

 

(17-311) REVIEW OF LOCAL PLAN FOR THE EDUCATION OF THE GIFTED

The Alleghany County Public Schools Local Advisory Committee for the Education of the Gifted met on April 11, 2017 to review the Alleghany County Public Schools Local Plan for the Education of the Gifted 2017-2018.  The committee recommended no revisions to the current plan.  Plans are no longer submitted to the state department for approval.  Final approval will be granted by the local school board and must be done annually.  The plan is available on the division website.  This will be considered for approval at the June meeting.

 

(17-312) APPROVAL OF LOCAL ASSESSMENT ANNUAL RENEWAL

The Commonwealth of Virginia has revised the teacher evaluation criteria and localities will be implementing the revised system.  One component of the new model is demonstrating student growth. The purchase price of the Renaissance Learning package includes STAR Math for grades 1-12, STAR Reading for grades 2-12, Early STAR Literacy for grades K-2, and Accelerated Reader for grades K-8.  The total cost for the package is $24,038.33. PowerSchool includes the IA test bank, onTRAC longitudinal data system, and the ability to utilize other test banks.  The total cost of this renewal is $29,000.00.  The purchase will be funded with instructional supply and local technology funds.   

MOTION: That the Board approve the Local Assessment Annual Renewal, as presented. 

MOTION:  Mr. Wright  
SECOND: Mr. Lane 
ROLL CALL VOTE:  Unanimous

 

(17-313) ESEA CONSOLIDATED APPLICATION 2017-2018

The 2017-2018 federal programs grant application is due to be submitted to the Virginia Department of Education by July 1, 2017.  Following the receipt of the final Standards of Learning assessment results and the final funding allocations, the grant proposal will be revised to target identified areas of need.  The critical issue at this time is to have the submission of the grant application approved by the school board in order to ensure timely appropriation of funds.  Again this year, Alleghany County Public Schools will participate in the Title III Statewide Consortium led by Virginia Polytechnic Institute and State University.  We receive less than $10,000 in funding and must participate in a consortium to access these funds.  In addition, we participate in a Title I C consortium led by Albemarle County Schools.  These funds are designated for migrant education and are currently not applicable to Alleghany County Public Schools.  By participating in this consortium, funds would be available to our school division if they are ever needed. 

 

(17-314) ONE-TO-ONE INITIATIVE UPDATE

An update on the One-to-One Initiative was provided on the following topics:

  • Summer Training; Fall Chromebook Staff Training: AHS / CMS
  • Chromebook Collection - AHS
  • Device Purchase: Clifton Middle School
  • Chromebook Distribution (Fall)
  • Elementary Schools’ Network Installations
  • Parent Meetings
  • E-Rate

           

(17-315) APPROVAL OF WIRELESS COMPANY TO PROVIDE OFF-CAMPUS INTERNET ACCESS

Kajeet is a wireless service company providing off-campus Internet access that is filtered, device manageable, and CIPA compliant.  If four buses were outfitted to serve as mobile hotspots, 250 gigabytes of shared data will cost $9,256.49 in year one.  In year two, the cost drops to $3068.03.

Additional pricing plans that have been considered are:

a.  400 GB Shared Data /4 buses / $10,843.40 Yr. 1, $4,654.94 Yr. 2
b.  800 GB Shared Data /4 buses / $15,075.16 Yr. 1, $8,886.70 Yr.2

The hot spots will be powered by 500 watt portable ac/dc power supplies.

MOTION: That the Board table this item until June to obtain more information. 

MOTION:  Mr. Wright   
SECOND: Mr. Lane 
ROLL CALL VOTE:  Unanimous


(17-316) DIVISION TECHNOLOGY PLAN – 2016 UPDATE

At present, the Virginia Department of Education is preparing guidelines for technology planning that will cover years 2017-2022.  VDOE has developed an addendum to the current plan and school divisions were encouraged to do the same for the time span through 2018. By planning through 2018, ACPS will have one year between the time the state technology plan is approved (2017) and the date that we will need to have a new division plan aligned to the state’s new long-range plan.  Members of the One-to-One Committee volunteered for several subcommittees that completed a variety of tasks toward the preparation of the attached draft.  Subcommittee members will advise final edits by May 19.  The final draft will be presented for Board action on June 19, 2017.

 

(17-317) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided with capital improvement and maintenance reports. 

 

POLICY REVISIONS

(17-318) POLICY GBM

Revisions are a result of procedures developed by the Virginia Department of Education.  This policy will be considered for approval at the June meeting.

 

(17-319) APPROVAL OF POLICIES FROM APRIL MEETING

Policies were presented for review in April.  Policies included:  BBFA, CBCA, GA, GAH, GCBD-RF, GCPF, IJ, JFCC, JHC, JO, JOA, JOA-R, JOA-R-F1, KG, LC-F, and LEB.

MOTION: That the Board approve the VSBA policies that were reviewed in April. 

MOTION:  Mr. Lane   
SECOND: Mr. Franson 
ROLL CALL VOTE: Unanimous

 

OTHER BUSINESS

(17-320) ADDITION TO AGENDA

There were no further additions to the agenda.


(17-321) DISCUSSION OF NEW TECH PROGRAM IN RELATION TO ALLEGHANY HIGH SCHOOL FACILITY

A PowerPoint presentation was presented summarizing a recent visit to Lakeland High School in LaGrange, Indiana.  Lakeland High School has 600 students so it is very comparable to our high school.  Mr. Kotulka, Superintendent, Mary Jane Mutispaugh, Director of Instruction, and Cindy Solak, biology teacher at Alleghany High School, all attended.  All were complimentary of the design of the program.   


CLOSED SESSION

(17-322) CODE OF VIRGINIA: COMPULSORY ATTENDANCE 2.2-1-254.A, PERSONNEL MATTERS 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, REAL PROPERTY 2.2-3711.A.3, AND DISCUSSION OF SCHOOL SAFETY REPORTS 2.2-3711.A.19.

MOTION: That the School Board enter closed session to discuss Compulsory Attendance, Personnel, Student Matters, Real Property, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-1-254.A, 2.2-3711.A.1, 2.2-3711A.2, 2.2-3711.A.3, and 2.2-3711-A.19.

MOTION:  Mr. Wright   
SECOND: Mr. Lane
ROLL CALL VOTE:  Unanimous
TIME:  7:49 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:  Mr. Lane     
SECOND: Mr. Truett
ROLL CALL VOTE:  Unanimous                                              
TIME: 8:46 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:  Mr. Franson  
                                    SECOND: Mr. Truett   
                                    ROLL CALL VOTE:     Mr. Franson - YES    
                                                                        Mr. Lane - YES
                                                                        Mr. Persinger - YES   
                                                                        Mrs. Seckner - YES
                                                                        Mr. Truett - YES
                                                                        Mr. Tucker - YES
                                                                        Mr. Wright - YES                                
                                                                        7 - YES        0 - ABSENT       0 - NO

                                    TIME: 8:47 p.m.           

___________________________________     ___________________________

Chairman, Alleghany County School Board                              Clerk

 

(17-323) CONSIDER APPROVAL FOR PURCHASE OF LAND

MOTION: That the Board approve the purchase of 5.78 acres adjacent to JRTC, at a total cost of $49,130.

MOTION:  Mr. Lane   
SECOND: Mr. Franson 
ROLL CALL VOTE:     Mr. Franson - YES    
                                    Mr. Lane - YES
                                    Mr. Persinger - NO  
                                    Mrs. Seckner - YES
                                    Mr. Truett - YES
                                    Mr. Tucker - YES
                                    Mr. Wright – YES

PERSONNEL

(17-324) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:  Mr. Truett  
SECOND: Mr. Lane 
ROLL CALL VOTE:     Mr. Franson - YES   
                                    Mr. Lane - YES
                                    Mr. Persinger - YES 
                                    Mrs. Seckner - ABSTAIN
                                    Mr. Truett - YES
                                    Mr. Tucker - YES
                                    Mr. Wright – YES

 

(17-325) APPROVAL OF TWO NEW JOB DESCRIPTIONS:  TESTING AND TECHNOLOGY RESOURCE TEACHER (TTRT) AND ADMINISTRATIVE ASSISTANT FOR DIVISION SUPPORT

Board members were presented with a job description revision for the Testing and Technology Resource Teacher (TTRT) and a new job description for the Administrative Assistant for Division Support.     

MOTION:  That the Board approve the job descriptions for Testing and Technology Resource Teacher (TTRT) and Administrative Assistant for Division Support.

MOTION:  Mr. Truett
SECOND: Mr. Franson 
ROLL CALL VOTE: Unanimous


(17-326) DISPOSITION OF PUPIL PERSONNEL

a. Case #17-26

MOTION: That the Board approve the disposition of pupil personnel case #17-26, as discussed in closed session.

MOTION:  Mr. Truett
SECOND: Mr. Lane 
ROLL CALL VOTE: Unanimous

a. Case #17-45

MOTION: That the Board approve the disposition of pupil personnel case #17-26, as discussed in closed session.

MOTION:  Mr. Lane
SECOND: Mr. Truett 
ROLL CALL VOTE:  Unanimous


ADJOURNMENT

MOTION:  That the May 15, 2017 meeting be adjourned.

MOTION:  Mr. Wright    
TIME: 8:50 p.m.

___________________________________         ________________________

Chairman, Alleghany County School Board                              Clerk