12-18-2017 Regular Meeting Minutes

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

December 18, 2017

 

The Alleghany County School Board held its regular meeting on December 18, 2017, at 6:00 p.m. at the Central Office Complex, 100 Central Circle, Low Moor, Virginia.

 

PRESENT: Gerald E. Franson; R. Craig Lane; Danielle I. Morgan; Norman L. Persinger, Jr.; Jennifer S. Seckner; Randall S. Tucker, and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

 

ABSENT: 

 

COMMUNITY PARTICIPATION

(18-152) SCHOOL BOARD COMMENDATIONS: 

“ABCD” Awards – Josh Hagy, Jeremy Bartley, Jennifer Unroe (YMCA), and Shari Peterson (YMCA)

(18-153) PUBLIC COMMENT

There were no citizens wishing to address the Board.

(18-154) SCHOOL BOARD MEMBERS AND SUPERINTENDENT COMMENTS

Mr. Wright congratulated Mr. Hagy on his student book project.  He thanked Jennifer Unroe and Jeremy Bartley for their involvement in the swim program and stated it is very important for the youth in our area to be able to swim because we have so many rivers here.  He stated he enjoyed being the “word caller” at the Callaghan Spelling Bee earlier in the day and congratulated Keegan Morris as the winner.  He commended the JRTC Welding students for their recent 1st, 4th, and 5th place winnings at the regional competition.   He noted he is donating a pig to the American Culinary Federation’s 2018 ChefConnect Conference in Charlotte, in exchange for the registration fee.  He explained The American Culinary Federation is the largest and most prestigious association of professional chefs in North America.  Attendees will include professionals and culinary students who wish to enhance their skill sets in the area of culinary innovations, cooking techniques, pastry arts, food service education, world and regional cuisines, hospitality management, and more. He wished everyone a wonderful holiday break.    

Mr. Persinger thanked everyone for attending the meeting and supporting the schools.  He congratulated all who received an award.  He commended Mr. Hagy on his book project and for making his class more “student centered”, comparing it to the class in the movie, “Freedom Writers”. 

Mr. Lane he congratulated the ABCD award winners.  He wished everyone a safe holiday season.  He noted the budget season is upon us and he encouraged everyone to give their input to the Board.

Mrs. Morgan stated she is so proud of Mr. Hagy’s class for their published book.  She congratulated the ABCD Award winners.  She thanked everyone involved in the swim program and stated she had only received positive feedback about the program.  She congratulated the high school JV and Varsity girls’ basketball teams on their recent wins at the Alcova Girls Basketball tournament.  She thanked all staff for their patience during this time of year and wished everyone a blessed holiday season.

Mrs. Seckner thanked everyone for attending the meeting during this busy time of year.  She congratulated the ABCD Award winners and noted our people do so many things for our community.  She thanked Mr. Hagy for his positive impact on his students, noting she is a firm believer in mentoring students to be good citizens, have compassion, and being caring individuals.  She wished everyone an enjoyable break. 

Mr. Franson thanked everyone for attending the meeting and stated it shows they care about our students.  He thanked Mr. Hagy for allowing his students to have accountability in the book project.  He thanked those involved with the swim program and stated how important it is that our youth can swim.  He congratulated the JRTC Welding students on their recent awards.  He wished everyone a Merry Christmas. 

Mr. Tucker stated Mr. Hagy has left a positive impression on his students.  He stated the swim program has been a very positive program for our schools.  He wished everyone a Merry Christmas and Happy New Year.  In closing, he mentioned a recent social media video which showed a parent complaining about administration not addressing head lice cases at one of our schools.  He asked Mr. Kotulka about our protocol for these issues.   Mr. Kotulka replied we did follow our protocol and asked Dr. Elizabeth Heath to explain the process.  Dr. Heath stated she reviewed our standard operating procedures (Policy JHCCAB) and it states when more than one student in a class has head lice, all students will be checked.  The two students referenced in the video were in different classes, she explained.  She clarified lice do not carry diseases, as was suggested in the video.  She stated our policy was followed accurately and proper cleaning procedures were in place and will continue.   

Mr. Kotulka congratulated the ABCD Award winners and thanked them for their hard work.  He thanked Jennifer Unroe and the YMCA for their cooperation with the swim program.  He stated this community has great support when it comes to helping our students.  He stated he understands some people having reservations about the New Tech program because it involves change, which can be uncomfortable for some.  He stated he is confident these changes and this program will be positive for our students.  He wished everyone a Merry Christmas. 


(18-155) PUBLIC HEARING:  FIVE-YEAR COMPREHENSIVE PLAN AND FIVE-YEAR CAPITAL IMPROVEMENT PLAN

Chairman Tucker declared the public hearing open.  There were no citizens wishing to speak; therefore, Chairman Tucker declared the public hearing closed.

(18-156) CONSENT AGENDA

The following items were included for approval.   

A.  Approval of Minutes of November 21, 2017 Regular Meeting  
B. 
Approval of payment of bills
C.  Cafeteria report
D.  Communications/Monthly Reports

     1.  JRTC monthly report

     2.  Classified Advisory Committee
     3. 
Parent Advisory Committee
     4.  Teacher Advisory Committee

MOTION: That the items listed on the consent agenda be approved as presented.

MOTION:   Mr. Lane     
SECOND:  Mrs. Morgan  
ROLL CALL VOTE:  Unanimous       


BUDGET AND FINANCE

(18-157) BUDGET REPORT

School Operating Fund

$2,350,945.71

School Textbook Fund

$1,187,305.14

Alleghany Foundation Nursing Grant

$51,601.86

Governor’s School

$208,403.24

Scholarship

$76,752.91

Alleghany Foundation Mental Health Initiative

$0

School Capital

$1,150,922.58

Medicaid Reimbursement

$446,944.23

Technology

$0

New Tech Program

$428,377.83

Grand Total

$5,901,253.50

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(18-158) HIGH SCHOOL REDESIGN – ALLEGHANY HIGH SCHOOL – A NEW TECH NETWORK PROGRAM

Dwayne Ross, principal; Kelly Huff, assistant principal; and Sonya Howell, guidance counselor, offered presentations explaining the career clusters, room designs, and scheduling (FAQ).   All presentations are attached to the minutes and on the division website.  

 

(18-159) CALENDAR INFORMATION

Mr. Kotulka reminded the Board of the following meetings:
- December 18, 1:30 p.m.:  Callaghan Elementary Spelling Bee
- December 19, 1:00 p.m.: Mountain View Elementary Spelling Bee         
- December 21 – January 3:  No school for students
- January 4, 9:00 a.m.:  Administrative Budget Committee at Central Office Complex
- January 8, 6:00 p.m.: Budget Work session at Central Office Complex
- January 9, 12:00 p.m.: Joint Board of Control meeting at JRTC
- January 10, 9:30 a.m.: Sharon Elementary Spelling Bee
- January 19, 9:00/10:15/11:30 - Clifton Middle School Spelling Bee         
- January 24 (Wednesday) - Regular monthly meeting at Central Office Complex, including public hearing on 2018-2019 operating budget
- January monthly calendar

 

(18-160) BEHAVIOR ANALYST UPDATE

Melanie Mullineaux, Behavior Analyst for the Division, discussed services and successes of the behavior analyst support in the Division. 

 

(18-161) FIRST REVIEW OF 2018-2019 ACADEMIC CALENDAR

A draft of the proposed 2018-2019 academic calendar was presented for review.  This calendar was developed by a committee composed of representatives from each of the five schools, a parent, an administrator, and a central office representative.  Each representative was charged with soliciting input from the constituents of their respective groups.  In developing the calendar, the goal was to complete first semester before winter holidays.  Prior precedent was used as the format for the development of the majority of the calendar.  The calendar includes the use of six bank days first semester and seven bank days second semester.  Three make-up days are included in the calendar on March 4, 22, and 25, 2019 and other possible make-up days will be added at the end of the year if necessary.  The calendar includes two days at Fall Break, two days at Spring Break and three days Spring Holiday.  A thirteenth holiday was added for twelve month employees in keeping with Alleghany County’s employee holidays. 


(18-162) DISCUSS DISCIPLINE CONSEQUENCES FOR TOBACCO VIOLATIONS

According to the Youth Risk Behavior Survey, Alleghany County Public School students continue to report tobacco use rates higher than the national average.  The Alleghany High School administrative team has been discussing an increase in disciplinary actions, including suspensions from school, this school year due to tobacco use. As a result, we have collaborated with the Alleghany Highlands Community Services Board, the Alleghany Highland Youth Coalition, local law enforcement, and school division personnel in addressing the increase of under-aged tobacco usage.  As a result of this collaboration, Dwayne Ross, principal of Alleghany High School, recommended changing the progressive discipline outcomes for tobacco use on school property effective January 1, 2018.  By doing so, we will reduce class time missed by students while providing prevention programming.  He noted the following goals may be realized with this change:

  1. Reduce tobacco use by Alleghany County Public School students;
  2. Educate our students and their parents on the physiological and financial impact of tobacco use;
  3. Decrease our tobacco repeat offenders; and
  4. Partner with local agencies to enhance the education of our students on the risk of using tobacco products.


  1. Tobacco

1st offense

2nd offense

3rd offense

Current

3 days OSS; parent/guardian notification

5 days OSS; parent/guardian notification; refer for criminal charges

10 days OSS; parent/guardian notification; refer for criminal charges

Proposed


AHS and CMS

2 days ASD with CSB Prevention Specialist providing cessation programming. Failure to attend will result in the student being referred for criminal charges

Saturday School with required parent/guardian attendance. CSB Prevention Specialist will provide cessation programming. Failure to attend with parent/guardian will result in the student being referred for criminal charges

 

2 Saturday Schools with required parent/guardian attendance. CSB Prevention Specialist will provide cessation programming. Failure to attend with parent/guardian will result in the student being referred for criminal charges, and Case manager provided through CSB.

Proposed

CES, MVES,  and SES

Warning, parent/guardian notification

Saturday School with required parent/guardian attendance. CSB Prevention Specialist will provide cessation programming. Failure to attend with parent/ guardian will result in the student being referred for criminal charges

 

Saturday School with required parent/guardian attendance. CSB Prevention Specialist will provide cessation programming. Failure to attend with parent/guardian will result in the student being referred for criminal charges.

 

(18-163) ONE-TO-ONE INITIATIVE UPDATE

An update on the One-to-One initiative as it pertains to:

  1. Staff Training
  2. Chromebooks for Grade 5 Students
  3. Chromebook Parent Meetings; Elementary Schools
  4. Update on Request for Proposal Number ACSB-20171017 – Two proposals were received.  We will re-advertise in January for a 5-year term instead of the current 3-year term. 
  5. Other


(18-164) APPROVAL OF LEGISLATIVE PRIORITIES

Each year at this time the Board establishes and adopts a set of legislative priorities. These priorities are used as talking points in correspondences and lobbying initiatives with state and federal legislators. The proposed legislative priorities have been developed in conjunction with input from the Virginia School Board Association (VSBA) and the Virginia Association of School Superintendents (VASS).   

MOTION:  Mr. Wright
SECOND: Mrs. Morgan
ROLL CALL VOTE:  Unanimous      


(18-165) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet.     


(18-166) INVITATION FOR BID FOR ALLEGHANY HIGH SCHOOL BOYS LOCKER ROOM ROOF

In accordance with ACPS and State of Virginia Purchasing procedures, an Invitation for Bid (IFB) is required for this project.  An IFB combining multiple roof repairs is being prepared.


OTHER BUSINESS

(18-167) ADDITION TO THE AGENDA

An addition to the agenda was made after Closed Session.

 

CLOSED SESSION

(18-168) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1., STUDENT MATTERS 2.2-3711.A.2, REAL PROPERTY 2.2-3711.A.3, AND SCHOOL SAFETY REPORTS

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters, Real Property and School Safety Reports as authorized by the Code of Virginia Sections 2.2-3711.A.1, 2.2-3711.A.2, 2.2-3711.A.3, and 2.2-3711.A.19.

MOTION:   Mr. Wright
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous
TIME: 7:40 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Wright   
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous
TIME:  9:25 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Franson
                                    SECOND:    Mr. Wright
​                                    ROLL CALL VOTE:        Mr. Franson – YES
                                                                        Mr. Lane - YES
                                                                        Mrs. Morgan - YES
                                                                        Mr. Persinger - YES
                                                                        Mrs. Seckner - YES
                                                                        Mr. Tucker - YES
                                                                        Mr. Wright - YES                                  

                                                 7 -YES           0 - ABSENT          0 -NO    
                                    TIME: 9:26 p.m.

           

         Randall Tucker_School Board Chairman_Signature           Lorie Bess_School Board Clerk_ Signature
Chairman, Alleghany County School Board                          Clerk

 

(18-167) ADDITION TO THE AGENDA:  CONSIDER APPROVAL TO DECLARE REAL PROPERTY AS SURPLUS

MOTION:  That the Board add to the agenda to consider approval to declare real property as surplus.

MOTION:   Mr. Wright
SECOND:  Mrs. Morgan
ROLL CALL VOTE:  Unanimous

 

(18-171) CONSIDER APPROVAL TO DECLARE REAL PROPERTY AS SURPLUS

Mr. Kotulka reported that an opportunity had arisen to sell an empty school owned lot and unused storage building.   The legal address is Lots 3 and 7 in Block 3 of Plat Book 1, pages 19 and 20.

MOTION:  That the Board declare real property Lots 3 and 7 in Block 3 as surplus property.

MOTION:  Mr. Wright
SECOND: Mr. Lane
ROLL CALL VOTE:  Unanimous


PERSONNEL

(18-169)PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:   Mr. Wright      
SECOND:  Mr. Lane  
ROLL CALL VOTE:   Unanimous      

   

PUPIL PERSONNEL

(18-170) DISPOSITION OF PUPIL PERSONNEL

a. Case #17-43 

MOTION: That the Board approve the disposition of pupil personnel case #17-43, as discussed in closed session. 

MOTION:   Mrs. Morgan        
SECOND:  Mr. Lane   
ROLL CALL VOTE:  Unanimous      

 

BOARD MEETING EVALUATION SURVEY

Board members were provided an evaluation summary from the November meeting. 

 

ADJOURNMENT

MOTION:  That the December 18, 2017 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mr. Franson 
TIME: 9:29 p.m.

         Randall Tucker_School Board Chairman_Signature           Lorie Bess_School Board Clerk_ Signature
 Chairman, Alleghany County School Board                    Clerk