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November 19,2018: Regular Meeting

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

November 19, 2018

 

The Alleghany County School Board held its regular meeting on November 19, 2018, at 6:00 p.m. in the Gleason Forum Hall at Mountain View Elementary School in Covington, Virginia.

 

PRESENT: Gerald E. Franson; Donnie T. Kern; R. Craig Lane; Danielle I. Morgan; Jennifer S. Seckner, Vice Chairwoman; Randall S. Tucker, Chair; and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Mary Jane Mutispaugh, Deputy Clerk.

 

Student representative:  Eddie Meadows

 

ABSENT: 

 

Chairman Tucker called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

 

Chairman Tucker announced the following revisions to the agenda:

1.  Agenda items #19-108 and #19-113 will be removed from the agenda and included on the December

     agenda.  Both items were information items and not action items. 

 

COMMUNITY PARTICIPATION

(19-92) OPENING REMARKS AND WELCOME BY APRIL EASTON, PRINCIPAL, MOUNTAIN VIEW ELEMENTARY SCHOOL 

Mrs. Easton welcomed everyone to Mountain View Elementary School.  She noted STEM activities have been increased at the school and encouraged everyone to visit the STEM lab.  She congratulated Marlene Chapman on her 44th year of teaching.  She thanked the PTO for their support to the school.

 

(19-93) REMARKS BY MOUNTAIN VIEW ELEMENTARY SCHOOL PTO REPRESENTATIVE   

Beth Woodson, PTO President, welcomed everyone to the school and stated she appreciates the dedication of the volunteers and staff at the school  She informed everyone of upcoming PTO events, such as the Santa Shop the first week of December.

 

(19-94) REMARKS BY SCA OFFICERS

Emma Grace Lowe addressed the Board and stated the SCA is important because no one person has all the answers and people need to work together.  Peyton Broughman, SCA President, stated the school has wonderful teachers, principals, and staff. 

 

(19-95) SCHOOL BOARD COMMENDATIONS

27 ACPS students who earned a perfect score on their spring 2018 SOL test(s):  Kaylie Hampton, Jeffrey Harris, Erik Honaker, Mason Honaker, Jordan McPeek, Emily Myers, Hannah Redmon, John Brewster, Daniel Curtis, Nathan Davis, Sidney Donnan, Rongxing Fu, Erin         Harden, Kassie Huffman, Ruth Linsin, Kellen Lowman, Andrew Middleton, Gabriel Miller, Ryan       Moles, Haley Nicely, Kellen Sponaugle, Benjamin Tremblay, Daye Xue, Evelyn Jessee, Ryan Zimmerman, Cole Brown, and Megan Powell

 

ABCD Award – Howard Nicely and Ann Woodward

(19-96) PUBLIC COMMENT

A.  Beth Woodson – spoke in support of the nursing program

B.  Autumn Anderson – spoke in support of the nursing program

C.  Schuyler Fury – spoke in support of the nursing program

D.  Tonya Jones – spoke in support of the nursing program

E.  Melissa Borduas – spoke in support of the nursing program

 

(19-97) TAKE YOUR LEGISLATOR TO SCHOOL MONTH – SENATOR CREIGH DEEDS

Senator Deeds thanked everyone for their work in education and congratulated them on their successes.  He reported the General Assembly will go into session on January 9 and will have some extra money this year.  He stated education must be addressed and many of the issues with education involve lack of funding.  He stated he is proud to see the perfect SOL scores and is looking forward to visiting the high school and middle school on November 29.

 

(19-98) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Kern thanked everyone for attending the meeting and the Scouts for leading the pledge.  He thanked Ms. Woodson, Ms. Fury, and Ms. Anderson for bringing their concerns about the nursing program to the Board.  He stated the Board has to put the funds where the priorities are, and the County may need to raise taxes.  He stated he feels the division can do more to address bullying and should start an action committee to review policies and procedures to address bullying and to be more proactive.  He stated ABCD awards have been a positive program and perhaps the same could be done with anti-bullying efforts.

 

Mr. Lane thanked the Scouts for leading the pledge and Mrs. Easton for hosting the meeting.  He stated he is happy to hear about the STEM lab additions.  He congratulated Marlene Chapman on her service of 44 years.  He thanked Emma Stull and stated “together, we can do anything”.  He congratulated the 27 students who earned a perfect SOL score and the ABCD award recipients.  He thanked the SCA for their leadership to the student body.  He thanked those who spoke in support of the nursing program.    

 

Mr. Wright thanked everyone for attending the meeting.  He congratulated Ms. Chapman on her years of service.  He congratulated Mr. Nicely and Ms. Woodward on their ABCD awards.  He thanked those who spoke in support of the nursing program.  He stated most of the Board recently attended the VSBA conference in Williamsburg and it was good to be together and learn together.  He thanked Ms. Woodson for wearing many hats and for her support of the students.   

 

Mr. Franson thanked Mrs. Easton and staff for hosting the meeting, and everyone for attending.  He congratulated Ms. Chapman on her years of service.  He congratulated Mr. Nicely and Ms. Woodward on their ABCD awards.  He thanked those who spoke during public comment and the SCA officers.  He stated the Board realizes how important the nurses are. 

 

Mrs. Morgan thanked everyone for attending the meeting and Mrs. Easton and staff for hosting.  She stated while there are many challenges, it is a blessing to be able to present the many certificates at each meeting.  She thanked Ms. Woodson for her comment that the schools are a safe and nurturing environment for students.  She thanked Senator Deeds for attending and addressing the audience.   

 

Mr. Meadows thanked Mrs. Easton and the Scouts for leading the pledge.  He thanked everyone for attending the meeting and for their comments.  He congratulated the students on their perfect SOL scores. 

 

Mrs. Seckner thanked the Scouts for leading the pledge.  She congratulated the 27 students on their SOL tests.  She thanked everyone who spoke on behalf of the nursing program and noted it is a vital program to the wellbeing of students and staff.  She stated she personally feels it is important to keep a nurse in each school.  She congratulated Mr. Nicely on his ABCD award and stated his is a wonderful role model for students.  She thanked Ms. Woodward for her impact on students.  She commended the middle school girls cross country team on earning first place in the state competition.  She congratulated the high school on their recent Fall Extravaganza and stated she really enjoyed seeing the band, choir, and the many student projects.  

 

Mr. Tucker stated Mr. Nicely and Ms. Woodward are very appreciated for what they do.  He stated the STEM lab is a neat thing to see.  He thanked Ms. Woodson for her work with the PTO.  He thanked the SCA for their leadership roles and the students who scored perfect SOL scores.  He reported at the VSBA conference board members are given the opportunity to network with a lot of people and it also proves that we have a lot more opportunities for our students than some of the school divisions that are larger than us.  He noted none of it would be possible with the people that make things happen.  He wished everyone a Happy Thanksgiving.     

 

Mr. Kotulka encouraged everyone to send a letter to Senator Deeds and Delegate Austin regarding school funding.  He noted we have been working the past three years on continuing with school improvement.  We recently worked with leadership team about the staff engagement survey, he noted.  He stated the nurses are our first line of healthcare in the schools.  He thanked Mountain View Elementary staff for the hard work they have put in the past few years.  He wished everyone a Happy Thanksgiving. 

 

(19-99) CONSENT AGENDA*

The following items were included for approval.   

A. Approval of Minutes of October 15, 2018 Regular Meeting

B. Payment of bills 

C. Cafeteria report 

D. Communications/Monthly Reports

  1. JRTC monthly report
  2. Minority Advisory Committee
  3. Parent Advisory Committee
  4. Teacher Advisory Committee

MOTION: That the items listed on the consent agenda be approved as presented.

MOTION:  Mr. Wright           

SECOND: Mr. Lane    

ROLL CALL VOTE: Unanimous

                       

BUDGET AND FINANCE

(19-100) BUDGET REPORT*

 

School Operating Fund

$2,573,626.18

School Textbook Fund

$862,258.88

Alleghany Foundation Nursing Grant

$47,186.61

Governor’s School

$237,672.57

Scholarship

$75,974.21

School Capital

$1,611,386.21

Medicaid Reimbursement

$206,351.97

New Tech Program

$316,477.34

Grand Total

$5,930,933.97

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(19-101) CALENDAR INFORMATION*

Mr. Kotulka reminded the Board of the following meetings/events:

- November 21-23 – Schools closed

- December 11- 12:00 p.m.  – JRTC Joint Board at JRTC

- December 17 - Regular monthly meeting at Central Office Complex      

- December monthly calendar

 

(19-102) DISCUSSION OF SCHOOL NURSE PROGRAM

Mrs. Morgan thanked everyone who spoke in support of the nursing program and stated she is committed to the nursing program also.  Mr. Tucker stated he appreciates what nurses do for the students and staff.  Mr. Kern inquired of the cost of the nursing program.  Mr. Wright noted Mrs. Anderson actually saved a child’s life at school this year. 

 

(19-103) NEW TECH NETWORK PARTNERSHIP UPDATE*

Jackie Almarode and Robert Tucker gave an update on the New Tech classes.  Ms. Almarode stated the faculty has “risen to the occasion” and the administrative team has been supportive.  She commended Jeff Alleman for his assistance with the Fall Extravaganza and noted approximately 560 people walked through the high school to see the student projects.  She noted there will be a Spring Extravaganza on April 16.  Mr. Tucker added that he has never been so impressed with our students and staff as he was at the Fall Extravaganza.  He thanked Mr. Kotulka and Mr. Alleman for their support.  He thanked the students and teachers for stepping up to make the Extravaganza a huge success. 

 

(19-104) STUDER SURVEY UPDATE*

Mr. Kotulka reported the Employee Engagement Survey is completed and a report will be presented at the December board meeting.

 

(19-105) SCHOOL LUNCH DEBT UPDATE*

Through the first 3rd of the school year, the debt owed to the cafeteria is $3,581.18.  Assuming the trend will continue, the lunch debt at the end of the school year will be approximately $10,743.

 

(19-106) CONSIDER PRICE INCREASE OF SCHOOL MEALS*

Per VDOE, all adult lunch prices for CEP schools must be raised to at least $3.46 for lunch and at least $1.98 for breakfast.  The Division Cafeteria Manager is recommending all adult lunches be raised to $3.50 and breakfast to $2.00.  These increases will be considered for approval at the December meeting.

 

(19-107) FREE AND REDUCED LUNCH REPORT*

The free and reduced lunch rates in Alleghany County Public Schools have been steadily climbing over the past few years.  We currently have three schools with a rate above 50%.  The division average has also increased this year.  Listed below is a comparison of rates for October 2018 with rates from the same time the previous three years.

 

                                                 Oct 2018          Oct 2017         Oct 2016              Oct 2015

Alleghany High School              40.42%             41.22%            43.39%                39.80%

Clifton Middle School                48.16%             44.82%            51.87%               49.39%

Callaghan Elementary                52.40%             50.50%            49.28%               48.84%

Mountain View Elementary         80.09%             80.04%            66.40%               58.85%

Sharon Elementary                    64.56%             54.82%            50.00%               46.43%

 

Division Total                            54.97%             53.31%            51.85%               47.86%

 

For a family of four to qualify for free lunch, the annual income must be $32,630.00 or less, which reflects 130% of the federal poverty guidelines.  To qualify for reduced lunch, a family of four must have an annual income of $32,630.01 to $46,435.00, or 185% of federal poverty guidelines.  As you know, it is important to monitor this information as these free and reduced lunch students and the Medicaid eligible students comprise the economically disadvantaged subgroup of the Elementary and Secondary Education Act accountability.  For 2018-2019, when a subgroup reaches 30 students of the tested population (either in the current year or over a three year period), the subgroup becomes a factor in determining state accreditation.  In Title I schools, the free and reduced lunch rate also determines the kindergarten through third grade class size maximum for eligibility for Class Size Reduction funds.

 

(19-108) INSTRUCTIONAL PLAN UPDATES FROM EACH SCHOOL*

This item was removed from the agenda at the start of the meeting and will be included on the December agenda.

 

(19-109) CHANGE IN GRADE REPORTING*

The Grading Report Card Committee is recommending moving from reporting grades every six weeks to reporting grades every nine weeks.  This will also include interim reports sent home at the 4½ week interval.  In reviewing data from every division in the Commonwealth of Virginia, it was determined that only seven school divisions were still on six weeks grading periods.  Two of those seven use both six weeks and nine weeks grade reporting.  At least three of the divisions (Alleghany included) are considering moving to a nine weeks format.

 

(19-110) REVISION TO 2018-2019 ACADEMIC CALENDAR*

The only change consists of hosting parent teacher conferences from 11:00 a.m. to 6:00 p.m. instead of 12:00 p.m. to 7:00 p.m.  The request to change the time was presented from the Teacher Advisory Committee.  This is for information this month and will be considered for approval in December. 

 

(19-111) ONE-TO-ONE INITATIVE UPDATE*

ACPS Innovators video titled “Get Tinkering!” featuring Mrs. Toni Jackson and her students was shown.

 

(19-112) DIVISION TECHNOLOGY PLAN*

The plan explains the vision and goal framework by which ACPS will continue to build upon the successes of our one-to-one initiative and the SAMR professional development program.   In addition, the document provides information that is relative to the division’s plan to link the new computer science SOLs with all subject areas.  Furthermore, the plan contains information that is specific to our focus on the twelve digital literacy skills that all students need for academic success.  Lastly, our plan (as directed by the Virginia Department of Education) focuses heavily on “The Five C’s” and describes those goals that are specific to critical thinking, creative thinking, communication, collaboration, and citizenship.  By adopting the goals and recommendations that are set forth in the 2017 National Education Plan update as well the goals that are described within the Commonwealth’s technology plan, the school division’s plan is certain to be aligned with the VDOE’s new Profile of a Virginia Graduate.  This item will be presented for approval at the December meeting. 

 

(19-113) 2017-2018 SAT AND ACT RESULTS*

This item was removed from the agenda at the start of the meeting.  This item will be included on the December agenda.

 

(19-114) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE*

Board members were provided the work orders in their agenda packet. 

 

(19-115) REPORT FROM COMMITTEE ON JOINT SERVICES*

Board members reviewed the letter recommended by the committee.  The letter suggests each board appoint two members to be a part of a group to discuss a plan that would be beneficial to the Alleghany Highlands as a whole.  Mr. Wright and Mr. Franson were appointed to serve on this group.

MOTION: That the Board approve sending a letter to Covington School Board, Covington City Council, and the Alleghany County Board of Supervisors, as presented. 

MOTION:  Mr. Kern  

SECOND: Mrs. Morgan

ROLL CALL VOTE:  Unanimous

 

POLICY REVISIONS

(19-116) APPROVAL OF POLICIES REVIEWED AT OCTOBER MEETING*

The following policies were considered: 

  • IICA-R - Field Trip Guidelines
  • INDC-R – Guidelines for Released Time for Special Instruction
  • JHCH-R - School Lunch and Breakfast Program Regulations
  • KF-R – Distribution of Information/Materials

MOTION: That the Board approve the policies reviewed at the September meeting, as presented. 

MOTION:   Mrs. Morgan  

SECOND:  Mr. Wright

ROLL CALL VOTE:   Unanimous

 

OTHER BUSINESS

(19-117) ADDITION TO THE AGENDA*

There were none.

 

CLOSED SESSION

(19-118) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL MATTERS 2.2-3711.A.7, SCHOOL SAFETY REPORTS 2.2-3711.A.19.

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.7, 2.2-1-254.B.1, 2.2-3711.A.2, and 2.2-3711.A.19.

MOTION:   Mrs. Morgan

SECOND:  Mrs. Seckner

ROLL CALL VOTE: Unanimous

TIME: 8:25 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Wright   

SECOND:  Mr. Lane

ROLL CALL VOTE:  Unanimous

TIME: 9:34 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mrs. Seckner 

                                    SECOND:  Mr. Franson

                                    ROLL CALL VOTE:       Mr. Franson - YES

                                                                        Mr. Kern - YES

                                                                        Mr. Lane - YES 

                                                                        Mrs. Morgan - YES

                                                                        Mrs. Seckner - YES

                                                                        Mr. Tucker - YES

                                                                        Mr. Wright - YES                                  

 

                                                                        7 -YES     0 – ABSENT      0 - NO    

                                                                        TIME: 9:35 p.m.           

 

 

Randall Tucker Signature                                                Lorie Bess Signature 

Chairman, Alleghany County School Board                     Clerk

 

PERSONNEL

(19-119) PERSONNEL ACTIONS*

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:   Mrs. Morgan  

SECOND:  Mr. Wright

ROLL CALL VOTE:  Unanimous

 

(19-120) APPROVAL OF REVISED JOB DESCRIPTIONS JD 1-7 AND JD 3-13*

The job descriptions are for the Mental Health Counselor and Director of Assessment and Accountability. 

MOTION: That the Board approve the revisions to job descriptions JD 1-7 and JD 3-13, as presented. 

MOTION:   Mr. Lane 

SECOND:  Mrs. Seckner

ROLL CALL VOTE:  Unanimous

 

ADJOURNMENT

MOTION:  That the November 19, 2018 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mrs. Seckner    

TIME: 9:38 p.m.

 

 

Randall Tucker Signature                                                  Lorie Bess Signature 

Chairman, Alleghany County School Board                       Clerk