7-9-2018 Reorganization, Year-End Close Out, and Regular Meeting Agenda

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA  24457



July 9, 2018, School Board Office Complex
100 Central Circle, Low Moor, Virginia 24457
6:00 p.m. – Reorganization, Year-End Close-Out, and Regular Meeting



           Call to Order / Moment of Silence / Pledge of Allegiance

Roll Call

Annual reorganization of the Alleghany County School Board

      Election of Chairman
      Election of Vice Chairman
      Election of Clerk
      Election of Deputy Clerk
      Designation of Superintendent’s Designees
      Designation of Recorder(s)
      Appoint four representatives to JRTC Joint Board of Control
      Appoint one representative to Jackson River Governor’s School Executive  Committee
      Appoint delegate and alternate to VSBA Delegate Convention
      Appoint two representatives to Administrative Budget Committee
      Appoint three representatives to Special Committee on Board Governance

19-01     Provision of required Code of Virginia documents (information)

  1. Virginia Freedom of Information Act
  2. Policy BBFA: School Board Members Conflict of Interest
  3. Virginia Public Records Acts (information)

19-02     Acceptance of VSBA Code of Conduct (action)

19-03     Locations of Alleghany County School Board Policy Manual (information)

19-04     Approval of 2018-2019 calendar of school board meetings and events (action)


              Community Participation

19-05     School Board Commendations:

              -2018 VSBA Media Honor Roll Commendations: Darrell Gleason, The Virginian Review; and  Jerry Clark, The Alleghany Journal

19-06     Public Comment

19-07     School Board member and superintendent comments


19-08     Consent Agenda (action)

             A.  Approval of Minutes of June 18, 2018 Regular Meeting, June 21, 2018 Work Session and Retreat, and June 21, 2018 Called Meeting
Cafeteria report
             C.  Communications/Monthly Reports

                   1. JRTC monthly report
​             D.  Field Trip Requests:

                   1. All overnight and out-of-state trips associated with Virginia High School League, and district/regional/state/honors band and choral competitions           


              Budget and Finance

19-09     Budget report (information)

19-10     Final 2017-2018 year-end payment of bills (action)

19-11     Final 2017-2018 year-end fund balance transfers (information)


              Superintendent’s Reports & Recommendations

19-12     Calendar information:

               - July 10, 12:00 – JRTC Joint Board of Control at JRTC (Reorganization meeting)
               - July 23-26 – Possible called meeting to approve personnel
- August 2 - Division-wide Convocation at Clifton Middle School, Gleason Forum Hall            
               - August 8 – School opens
               - August 20 – Regular monthly meeting at Central Office Complex (pending calendar approval)
               - August monthly calendar

19-13     Invitation to attend August 2, 2018 division-wide Convocation (information)

19-14     Student Retention report (information)

19-15     Consider cafeteria price increases (action)

19-16     Capital improvement and operational maintenance update (information)


              Other Business

19-17     Addition to agenda


              Closed Session

19-18     Code of Virginia:

  • 2.2-3711.A.1 – Personnel Matters / Actual and potential appointments, assignments, resignations, terminations, and salaries and including the superintendent’s evaluation.



19-19     Personnel actions (action)