20-96: HVAC Controls

ACPS Logo
P.O. Drawer 140, 100 Central Circle

Low Moor, VA  24457

540-863-1800          540-863-1804 fax

 

DATE:   October 21, 2019                                   

 

ACTION ITEM

 

SUBJECT

Approval of Bid - HVAC Building Control Replacement

RATIONALE

The HVAC systems for each school are controlled by a Building Control master system. These master controls allow climate control, time settings, and make efficiency settings for each school. MVE/CMS uses a Trane controller and the rest use Johnson Controls Systems.

 

Issue:

Currently, two issues exist:

  1. The Johnson Controls control unit at Alleghany has failed. The system is running on the current unit settings and we are unable to adjust or see into the system. We cannot receive any alarms or troubleshoot the system. We have zero visibility into the settings. Service requests to Johnson Controls has been poor and virtually nonexistent.

     

  2. The Trane control unit at CMS/MVE is beginning to show signs of failure and requires upgrading. It is functional, but has needed several repairs to maintain operation. The unit is obsolete and no longer supported. Overall, service from Trane is immediate and top quality.

 

Recommendation:

The recommendation is to award the bid to Trane.

 

 

ESTIMATED COST

 

WINNING BID

 

$100,000 to $150,000

 

$132,707 Trane Roanoke Office

 

Bidders not meeting specifications or requirements

$123,498 Varney Inc - (No training incl., did not submit 3 copies and did not include bid bond)

 

$68,000 Simpson Technical Services – (Not licensed to do business in Virginia at time of bid opening)

 

BUDGET CATEGORY

General Operations, Maintenance, and CIP

LEGAL REFERENCE

FA – Facilities Development

STAFF CONTACT

Ben Truett

SUPERINTENDENT’S RECOMMENDATION

Recommend approval