20-228.B: Approval of Minutes

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MINUTES
REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
February 24, 2020

 

The Alleghany County School Board held its regular meeting on February 24, 2020, at 6:00 p.m. at Jackson River Technical Center in Covington, Virginia. 

 

PRESENT: Gerald E. Franson; Donnie T. Kern; Danielle I. Morgan; Jennifer S. Seckner;

Randall S. Tucker, Chairman; and Jacob L. Wright, Vice Chairman.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

 

Student Representative:  Abby L. Martin (present)

 

ABSENT:  R. Craig Lane   

 

Chairman Tucker called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance. 

 

Chairman Tucker announced the following addition to the agenda:

1.  Agenda item #20-213, “English Language Arts Textbook Adoption, Grades K-12”.  This is an   

     information item and will be inserted after agenda item #20-207.

 

COMMUNITY PARTICIPATION

(20-191) OPENING REMARKS AND WELCOME BY GLENN SPANGLER, DIRECTOR, JACKSON RIVER TECHNICAL CENTER

Mr. Spangler welcomed everyone to Jackson River Technical Center.  He noted February is CTE Month (Career and Technical Education) and the theme this year is “Celebrate Today, Honor Tomorrow”.  He stated he and his staff are very proud of the work they do and thanked the Board for their support. 

 

(20-192) SCHOOL BOARD COMMENDATIONS

VSBA Employer Commendation Program – Will Windham, CEO, LewisGale Hospital Alleghany

Division Spelling Bee Winner – Jason Kang

Spelling Bee Individual School Winners:

            Callaghan Elementary – Madison Lowry

            Mountain View Elementary – Jackson Sydenstricker

            Sharon Elementary – Megan Powell

            Clifton Middle School Grade 6 – Drake Gibson

            Clifton Middle School Grade 7 – Keegan Morris

            Clifton Middle School Grade 8 – Jason Kang

 

(20-193) RECOGNITION OF SCHOOL BOARD MEMBER APPRECIATION MONTH

Mr. Kotulka presented each Board member with a certificate of appreciation. He noted the gift left at each member’s seat was a collaborative effort from all of the schools.  He thanked each Board member for their service and dedication to the students and staff.

 

 

 

(20-194) RECOGNITION OF SCHOOL BOARD CLERK AND DEPUTY CLERK APPRECIATION WEEK

The Board and Mr. Kotulka thanked Lorie Bess, Clerk, and Fred Vaughan, Jr., Deputy Clerk, for their service to the students and staff of Alleghany County Public Schools.   Mrs. Bess and Mr. Vaughan were presented a certificate of appreciation.

 

(20-195) PUBLIC COMMENTS

There were no citizens wishing to address the Board.

 

(20-196) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mrs. Morgan thanked everyone for attending the meeting.  She commended the many sports awards.  She thanked her fellow school board members for their service and also the Clerk and Deputy Clerk for their assistance. 

 

Abby Martin recognized students who recently competed and won numerous events at the state swim competition.  (David Donnan, Alivia Hoover, Abby Martin, Charlotte Smith, and Kiersten Smith)

 

Mr. Kern thanked Mr. Spangler for hosting the meeting.  He reminisced about being a student at Jackson River Vocational Center.  He congratulated the Spelling Bee winners.  He thanked Mr. Will Windham, CEO of LewisGale Alleghany, for allowing him to serve on the Board and congratulated him on his award of the VSBA Employer Commendation Program.  He thanked his fellow board members, Clerk, and Deputy Clerk, for their service.  He thanked the schools for the school board appreciation month gift.  He stated he attended the Clifton Middle School Community Night and a lot of hard work went into it and he especially enjoyed the trout exhibit.   

 

Mr. Franson thanked Mr. Spangler for hosting the meeting and complimented Chef Tom on the meal.  He thanked Mr. Windham and the hospital for their support of the community.  He congratulated the Spelling Bee winners and the athletes.  He commented a lot of hours go into serving on the Board and he appreciates everything his fellow board members do for the students of the county.  He thanked Mrs. Bess and Mr. Vaughan for their services to the Board.  He encouraged the community to contact their Board member with any suggestions or questions they may have. 

 

Mr. Wright thanked everyone for attending the meeting and Mr. Spangler for hosting.  He congratulated the Spelling Bee winners, Abby Martin and her fellow swim team members for their accomplishments, and also the wrestling team on their wins over the weekend. 

 

Mrs. Seckner thanked Mr. Spangler for hosting the meeting and Chef Tom for the meal.  She stated spring sports are coming up soon and she is looking forward to more accomplishments from the students. She thanked Mr. Windham for all he does and how important it is to have a local hospital.  She congratulated the Spelling Bee winners and wished Jason Kang good luck at the regional Spelling Bee on March 21.  She congratulated the swim team on their great success and reminded everyone of the Romeo and Juliet play coming up at Alleghany High School. 

 

Mr. Tucker stated he appreciated the good crowd attending the meeting.  He stated the end of the school year is fast upon us and has come quickly.  He congratulated all the award winners. 

 

Mr. Kotulka thanked Mr. Spangler and Chef Tom for hosting the meeting.  He congratulated the award winners and wished good luck to Jason Kang at the regional Spelling Bee on March 21. 

 

(20-197) CONSENT AGENDA*

The following items were included for approval.   

A.  Minutes of January 13, 2020 Called Meeting and Work Session

B.  Minutes of January 21, 2020 Regular Meeting

C.  Payment of bills

D.  Field Trip Request

      1.  Alleghany High School FCCLA students to VA State Conference, April 16-20, 2020, Virginia Beach

MOTION: That the Board approve the consent agenda, as presented. 

MOTION:  Mr. Wright       

SECOND: Mrs. Morgan

ROLL CALL VOTE:       Mr. Franson - YES     

                                    Mr. Kern - ABSTAIN

                                    Mr. Lane - ABSENT

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES    

 

(20-198) INFORMATIONAL ITEMS*

A.  Cafeteria report

B.  JRTC monthly report

C.  Capital Improvement and operational maintenance update – There was a lengthy discussion about  

      the roof at Callaghan Elementary School and whether the entire roof should be replaced or a     

      temporary (5-year) patch system be used.  Mr. Kotulka recommended the entire roof be replaced.

D.  Budget report

 

BUDGET AND FINANCE

(20-199) 2020-2021 BUDGET UPDATE*

The final proposed budget will be presented to the Board at the March 9 budget work session, with final approval considered at the March 17 regular meeting.  Upon approval, the budget will then be presented to the Board of Supervisors on March 24. 

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(20-200) CALENDAR INFORMATION*

Mr. Kotulka reminded the Board of the following meetings:

- February 22, 10:00 a.m. – Coffee with Superintendent at Mountain View Restaurant

- March 7 – Chamber Dinner at Homestead

- March 9, 10:00 a.m. - Administrative Budget Committee at Central Office Complex

- March 9, 6:00 p.m. - Budget Work session at Central Office Complex

- March 10, 12:00 p.m. – Joint Board of Control meeting at JRTC

- March 14, 10:00 a.m. – Coffee with Superintendent at 42Deli

- March 17, 6:00 p.m. – Regular meeting at Alleghany High School

- March 27, 2:00 p.m. – Celebration of the Arts at Masonic Theatre

- March 28, 11:00 a.m. – Celebration of the Arts at Masonic Theatre

- March TBD, 6:00 p.m. – Present 2020-2021 budget to Board of Supervisors at ACGC

 

(20-201) JACKSON RIVER TECHNICAL CENTER TRENDS IN CTE CERTIFICATIONS, COMPLETERS, AND DUAL ENROLLMENT*

Glenn Spangler, Director of Jackson River Technical Center, reviewed the Alleghany High School JRTC Completers chart, the Alleghany High School Dual Enrollment Programs and Students chart, and the Alleghany High School DOE Recognized Industry Certification/Credential chart.

 

(20-202) ALLEGHANY HIGH SCHOOL TRAINER ROOM / WEIGHT ROOM RENOVATION UPDATE

Remodel of the field house to relocate the varsity locker room, create a new trainer room, and establish an all-athlete modern weight room.  The weight room will be updated to be more gender appropriate.  It is modeled after VA Tech and UVA’s functional fitness facilities.  The estimated cost is $140,000.  It was noted that $11,000 has already been donated for the project from local sponsors. 

 

Current Status:

Architect review- complete

Specification Documents - complete

Request for Bids – submitted

  • 2 Bid options requested with and without overhead door in weight room

Bid presentation to Board

Bid approval by Board

 

(20-203) ALLEGHANY HIGH SCHOOL TRACK AND FIELD RENOVATION*

The Board was updated on proposed and/or planned renovations to the Alleghany High School track and football/soccer field. 

 

$570,000 Construction – Budgeted Estimate

$75,000 Proposed Architect Fees

 

New/Renovated stadium facilities for the existing football field to include:

•           Track 8-lane and 6-lane

•           New track surface

•           Regrade natural turf field to accommodate both football and soccer

•           Remove existing interior fence

•           New/renovated bleachers for both Home and Visitor

•           Improve field and track drainage

•           Upgrade perimeter to accommodate track events (triple & long jump, high jump, discus and shotput)

•           Renovate existing Concessions Building – restrooms, floor, wall and ceiling finishes, HVAC, electrical and plumbing fixtures and partitions.

•           Provide new/renovate existing Ticket Booth to accommodate ticket sales and security fencing.

 

MOTION:  To change agenda item #20-203 to an action item.

MOTION:  Mr. Wright

SECOND: Mrs. Morgan

ROLL CALL VOTE:  Unanimous

 

MOTION:  For administration to seek proposals for a six lane and an eight lane track for Alleghany High School and including all other renovations, as presented.

MOTION:   Mr. Wright

SECOND:  Mrs. Morgan

ROLL CALL VOTE:  Unanimous

 

(20-204) RESOLUTION DESIGNATING MARCH 2020 AS VSBA EQUITY IN EDUCATION MONTH*

Mrs. Seckner read the resolution.

MOTION: That the Board approve the resolution designating March 2020 as Virginia School Boards Association Equity in Education Month. 

MOTION:   Mrs. Seckner 

SECOND:  Mr. Wright

ROLL CALL VOTE:  Unanimous            

 

(20-205) 2019-2020 STATE SCHOOL QUALITY PROGRESS REPORT*

Principals, under the supervision of the Directors of Instruction, will present their mid-year SOA results to date for each school.  The brief presentations are intended to provide the School Board and community with a current projected view of the school quality indicators with additional perspectives on school actions.

 

(20-206) HUNTER SAFETY PROGRAM IN ALLEGHANY COUNTY*

Alleghany County Public Schools will re-establish and promote a partnership with the Alleghany Highlands Virginia Department of Game and Inland Fisheries in order to provide Hunter Safety to the community via a Saturday program on March 21, 2020 from 8:00 a.m. to 3:00 p.m. at Clifton Middle School.

 

$0 –  instructional costs (registration, workbooks, teachers, etc) for the program will be covered by the Virginia Department of Game and Inland Fisheries (VaGIF), other than any needed/required custodial fees which will be encumbered by the school or Office of Instruction.

 

(20-207) EDGENUITY ONLINE COURSEWARE*

It was recommended to terminate Edmentum/Plato and APEX online courseware at the end of the contract this summer, and partner with Edgenuity online courseware for the 2020-2021 school year. 

 

Justification: 

1. Enhanced blended learning platform with asynchronous instructors

2. More course offerings without “add-on fees” especially with foreign language, math, and CTE

3. Completely aligned with VA standards

4. More honors and AP classes

5. National Test Preparation modules such as SAT, ACT, GED, Work Keys, and ASVAB, and

6. Teacher and administrator request. 

 

Year one cost is $29,250.00 and will be funded by Instructional Purchase Services/Services Contracts (Alleghany High School and Clifton Middle School).

 

(20-208) ALLEGHANY HIGH SCHOOL, NEW TECH NETWORK MONTHLY UPDATE*

Lucas Conner gave an update on the “happenings” at Alleghany High School as they pertain to being a New Tech Network (NTN) School.   He discussed upcoming training sessions and conferences.    

  

(20-209) SPECIAL EDUCATION ANNUAL PLAN*

Part B, Section 611, Flow-Through Funds

Grant Period: July 1, 2020 – September 30, 2022

 

Alleghany County Schools will continue extension of services to both elementary and secondary special education students by retaining 7 teachers, a behavior analyst, and one special education teaching assistant with Federal funds. Proportionate funds will be set aside to pay for speech/language, occupational therapy or physical therapy services for students parentally privately placed who require these special education services. The division will review future employment status of teachers currently employed, engage in performance evaluation, ensure return of current staff or actively recruit qualified personnel, and ensure student IEP annual review for goal accomplishment and necessary program revision. The division will continue to provide aides and related personnel and evaluate performance, and ensure intent to return or recruit qualified personnel.  Alleghany County Public schools will continue to fund assessment and other contracted services to students with disabilities. The division will also continue provision of appropriate therapies and psychological services including a full time psychologist. The division will retain a transition employment specialist to provide instruction and job coaching to students.  The division will continue the elementary Behavior Support Program. The division will continue to facilitate participation in conferences, seminars and professional development for personnel.

 

619 Grant – Earl Childhood Special Education

Grant Period: July 1, 2020 – September 30, 2022

Alleghany County Public Schools will maintain three reverse inclusion classes. Services include therapies when appropriate. Goods and services purchased will enhance and extend existing options. Transition Services including Home-visits and liaison for students transitioning from Part C to B will be provided. Tuition assistance will be provided for students in licensed settings outside the division as needed. Conferences will be made available to maintain and enhance teacher skills. Materials, supplies, and equipment to enrich and stabilize the existing programs will be purchased. Extended school year services will be provided as needed by individual students. The division will use a portion of the funds to pay part of the salary for an early childhood special education bus driver.  This is being presented to the Board at this time for information purposes. The Board will be asked to vote on approval of the Annual Plan at the March School Board meeting. Should you wish to view the entire annual plan notebook, it is available in the instructional office for your review.

 

(20-210) ONE-TO-ONE INITIATIVE UPDATE*

A video was shown titled “More Than a Penny for Your Thoughts:  Introducing Money Concepts         Through Instruction and iPads”.  The video featured Hannah Bradley; Kindergarten teacher, Sharon Elementary School.

 

(20-211) RFP - CHROMEBOOK PURCHASE*

The warranties for 560 Chromebooks will expire by June 30, 2020.  The Chromebooks, currently in use at Clifton Middle School and purchased in the spring of 2017, were distributed to our students in the fall of the 2017-2018 school year.  Each device included a three-year hardware warranty and three-year accidental damage warranty.  In March, the IT department will publish a Request for Proposals that will include specifications for the following:

  1. 50 units; Faculty/staff
  2. 444 units; Clifton Middle School students
  3. 20 Units; Spare

A contract will be presented for the board’s consideration at the regular meeting in May.  Pending a contract approval, IT plans to order the new Chromebooks by June 1, 2020 and the order will be invoiced on or after July 1, 2020.  Devices will be delivered by July 6, 2020. 

 

POLICY REVISIONS

(20-212) POLICY GCBC-RB*

Revisions are recommended to provide clarity related to health insurance for retirees and life insurance availability to full-time employees. 

 

ADDITION TO AGENDA

(20-213) English Language Arts Textbook Adoption, Grades K-12* 

Quotes were received from Benchmark (grades K-5) and Houghton Mifflin Hartcourt (grades 6-12).

 

CLOSED SESSION

(20-214) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL MATTERS 2.2-3711.A, AND SCHOOL SAFETY REPORTS 2.2-3711.A.19

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters, Legal Matters, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, 2.2-3711.A.7, and 2.2-3711.A.19.

MOTION:   Mrs. Seckner 

SECOND:  Mr. Franson

ROLL CALL VOTE: Unanimous

TIME:  7:54 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Franson     

SECOND:  Mrs. Seckner

ROLL CALL VOTE:  Unanimous

TIME: 8:37 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                        MOTION:   Mr. Franson    

                        SECOND:  Mrs. Morgan

                        ROLL CALL VOTE:   Mr. Franson - YES

                                                            Mr. Kern - YES

                                                        Mr. Lane - ABSENT 

                                                        Mrs. Morgan - YES

                                                        Mrs. Seckner - YES

                                                        Mr. Tucker - YES

                                                        Mr. Wright - YES                           

 

                                                        6 –YES    1 – ABSENT    0 - NO    

                                                        TIME: 8:38 p.m.    

 

           

________________________________________          _____________________________________

Randall S. Tucker, Chairman                                         Lorie C. Bess, Clerk

 

PERSONNEL

(20-215) PERSONNEL ACTIONS*

MOTION: That the Board approve the personnel agenda as discussed in closed session. 

MOTION:   Mr. Wright    

SECOND:  Mr. Franson

ROLL CALL VOTE:  Unanimous

 

(20-216) APPROVAL OF JOB DESCRIPTION JD 3-14 BEHAVIOR ANALYST*

Our division was accepted into and began participating in the Virginia Tiered Systems of Support (VTSS) grant in the 18-19 school year. In this process the division receives funding and ongoing professional development, support and consultation from VDOE assigned VTSS systems coaches. Part of the capacity development for the division is to make sure that processes have been put in place to provide consistency and continuity as time goes on and staff members change. While the division behavior analyst currently serves as the VTSS coordinator, Alleghany County Public Schools currently has no documented designated position as the coordinator for the VTSS and Positive Behavior Interventions and Supports (PBIS) processes. To incorporate this documentation, one line was recommended to be added to the job description for the behavior analyst designating this position as the VTSS/PBIS coordinator for the division.

MOTION: That the Board approve job description JD 3-14 Behavior Analyst, as presented. 

MOTION:  Mrs. Seckner   

SECOND: Mr. Wright

ROLL CALL VOTE:  Unanimous            

 

ADJOURNMENT

MOTION:  That the February 24, 2020 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mr. Wright  

TIME: 8:39 p.m.

 

_______________________________________             _____________________________________

Randall S. Tucker, Chairman                                          Lorie C. Bess, Clerk