20-246: Chromebook RFP

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P.O. Drawer 140, 100 Central Circle

Low Moor, VA  24457

540-863-1809          540-863-1804 fax

 

 

DATE: March 17, 2020

 

ACTION ITEM

 

SUBJECT

Request for Proposals: Chromebook Purchase

RATIONALE

The warranties for five hundred and sixty Chromebooks will expire by June 30, 2020.

 

The Chromebooks, currently in use at Clifton Middle School and purchased in the spring of 2017, were distributed to our students in the fall of the 2017-2018 school year.

 

Each device included a three-year hardware warranty and three-year accidental damage warranty.

IT requests permission to publish a Request for Proposals on March 18, 2020 that will include specifications for the following:

  1. Fifty units; Faculty/staff
  2. Four hundred and forty-four units; CMS students
  3. Twenty Units; Spare

 

A contract will be presented for the board’s consideration at the regular meeting in May.

 

Pending a contract approval, IT plans to order the new Chromebooks by June 1, 2020 and the order will be invoiced on or after July 1, 2020. Devices will be delivered by July 6, 2020.

 

ESTIMATED COSTS

 

BUDGET CATEGORY

Textbook fund; VPSA fund (up to $130,000.00)

LEGAL REFERENCE

N/A

STAFF CONTACTS

Jeff Alleman

SUPERINTENDENT’S

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