7-26-2017 Called Meeting Minutes


P.O. Drawer 140, 100 Central Circle
Low Moor, Virginia  24457
Office (540) 863-1800




July 26, 2017


The Alleghany County School Board held a called meeting on July 26, 2017, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT:  Gerald E. Franson, Vice Chairman; R. Craig Lane; Norman L. Persinger, Jr.; Randall S. Tucker, Chairman.  Also present:  Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

ABSENT:    Jennifer S. Seckner and Jacob L. Wright 

*Clifton Forge East district seat is currently vacant

Chairman Tucker presided and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Tucker announced the following addition to the agenda:

1.  Agenda item #18-36 “Apex Tower Proposal” will be added after agenda item #18-33.  This is an information item. 



At the July reorganization meeting, there were questions concerning the procedures used to appoint representatives to the Jackson River Technical Center Board.  Mr. Kotulka explained two attorneys and one licensed parliamentarian were consulted and there were differing opinions on the matter.  Mr. Kotulka recommended the Chairman appoint a three-member committee to establish operating procedures for the Board.  This committee will be considered at the August meeting.   Per Policy BCE, the Chairman may appoint representatives to serve on a special committee. 



Repair and resurface the cracks in the six 15 year-old tennis courts at Clifton Middle School.  Upon completion, the tennis courts will have a new playing surface and new lines.  The cost would be approximately $22,500.



The total amount of state funding that has been requested for the 2017-18 school year is $82,188.80 and the 25% local match is $20,547.20, for a total of $102,736.


(18-30) Early childhood door at Mountain View Elementary School

Federal law requires school divisions to provide appropriate services for two year olds identified as special education eligible.  For a school division to start a class for two year olds in an elementary school would cost upwards of $100,000 per school year for the staffing of the program.  This does not include the cost of building modifications or the cost of equipment that would be needed to supply the classroom.  Working cooperatively with the early child hood program operated by the YMCA to address this issue, there would be a need for a second egress from a classroom to have a class for two year olds.  The school division would be able to place children in this age appropriate class in the early childhood program operated by the YMCA and provide services there. The door would cost $20,000 and the YMCA has agreed to provide $7,000 towards the installation of an egress door.  The cost to the school division would be approximately $13,000. 

(18-31) Discuss having attorney attend regular board meetings

Mr. Kotulka reported the cost of having an attorney attend 15 board meetings per year would be approximately $50,000. 

(18-32) Consider approval of job description for transportation manager

MOTION: That the Board approve the Transportation Manager job description, as presented.
MOTION:   Mr. Franson
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous                       

(18-33) Discuss date and location for board retreat and annual training

Mr. Kotulka stated an attorney from the law firm of Reed Smith would lead the training.  Board members reviewed date possibilities.   Once a date is confirmed, public notice will be given. 



Apex Tower has offered a lease agreement proposing the construction of a cell tower on the Clifton Middle School/Mountain View Elementary School property. The proposed pad site (100’ x 100’) is to be located near the river on the Mountain View Elementary side of the property.  Per the proposal, Apex Tower will construct an access road that will extend from Gleason Drive to the pad site.

Initial Apex Proposal

  • $9,000 annual rent
  • No annual escalation
  • No revenue sharing for revenue generated by Apex for carriers locating on the tower
  • 100 year term

Final Negotiated Proposal

  • $16,800 annual rent
  • 3% annual escalation
  • 10% revenue sharing of fees paid to Apex by carriers locating on the tower
  • 40 year term

The Agreement has been reviewed by our attorney and will receive one final review.



(18-34) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel Matters, as authorized by the

Code of Virginia Section 2.2-3711.A.1.
MOTION:   Mr. Lane
SECOND:  Mr. Franson
ROLL CALL VOTE:   Unanimous             
TIME:  6:33 p.m.          


MOTION: That the School Board return to open session from closed session.
MOTION:   Mr. Lane 
SECOND:  Mr. Franson
ROLL CALL VOTE:   Unanimous
TIME:  6:47 p.m.          


The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                        MOTION:    Mr. Lane
                        SECOND:   Mr. Franson
                        ROLL CALL VOTE:       Mr. Franson - YES                                                      
                                                               Mr. Lane - YES
                                                               Mrs. Seckner - ABSENT
                                                               Mr. Persinger - YES
                                                               Mr. Tucker - YES
                                                               Mr. Wright – ABSENT
                                                               Clifton Forge East District - Vacant                  

                                                   4 - YES      2 – ABSENT      0 - NO      1 - Vacant Seat

                        TIME: 6:48 p.m. 


          Randall Tucker_School Board Chairman_Signature               Lorie Bess_School Board Clerk_ Signature
Chairman, Alleghany County School Board                                   Clerk 


MOTION: That the Board approve the personnel agenda, as discussed in closed session and recommended by the Superintendent. 

MOTION:   Mr. Lane  
SECOND:  Mr. Franson
ROLL CALL VOTE:  Unanimous           



MOTION:  That the July 26, 2017 called meeting be adjourned.
MOTION:  Mr. Lane
TIME: 6:48 p.m.                  

           Randall Tucker_School Board Chairman_Signature                Lorie Bess_School Board Clerk_ Signature
Chairman, Alleghany County School Board                                     Clerk