10-17-2016 Regular Meeting Agenda

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P.O. Drawer 140, 100 Central Circle
Low Moor, Virginia  24457



October 17, 2016
Gleason Forum Hall, Clifton Middle School, Covington, Virginia
6:00 p.m. - Regular Meeting



              Call to Order / Moment of Silence / Pledge of Allegiance
     Amanda Sargent's Falcon Time Students will do the Pledge in sign language as it is recited.

                     Lucrecia Polo's Spanish students will recite the Pledge in Spanish.
                     Kathy Crutchfield's 'The Super Sharp Sixthers' will be singing the Star Spangled Banner and Lean on Me
                     KaarnThomas' art students will have art exhibited throughout the room

              Roll Call

              Community Participation

17-90     Opening remarks and welcome by Kim Crandall, Principal, Clifton Middle School

17-91     Remarks by PTO representative

17-92     School Board Commendations

17-93     Public Comment

17-94     School Board Member and Superintendent Comments


17-95     Consent Agenda (action)

        A.  Approval of Minutes of September 19, 2016 Regular Meeting

        B.  Approval of payment of bills

        C.  Cafeteria report

        D.  Approval of field trip request – CMS 7th graders to Washington, D.C.

        E.  Communications/Monthly Reports

                   1. JRTC monthly report

                   2. Classified Advisory Committee

                   3. Minority Advisory Committee

                   4. Parent Advisory Committee

                   5. Teacher Advisory Committee


              Budget and Finance

17-96     Budget report (information)

17-97     September 30 student membership report (information)


              Superintendent’s Reports & Recommendations

17-98     Calendar information:

              -October 21, 7:00 a.m. – Visit CTE school in West Virginia

              -November 8, 12:00 p.m. – JRTC Joint Board of Control meeting at JRTC

              -November 10 - Tentative date for board retreat

              -November 16-18 – VSBA State Convention in Williamsburg

              -November 21, 6:00 p.m. – Regular monthly meeting at Alleghany High School

              -November 23-25 – Schools closed for holiday

              -November monthly calendar

17-99     Resolution designating November 14-18, 2016 as American Education Week (action)

17-100   One-to-One Initiative update (information)

17-101   Discuss purchase of convection oven for Alleghany High School (information)

17-102   Approval for disposal of surplus items (action)

17-103   Capital improvement and operational maintenance update (information)

17-104   Approval of bus fuel mileage reimbursement rate (action)

17-105   Transfinder report (information)

17-106   Final report on state accreditation status and School Improvement Report (information)

17-107   On-Time Graduation Report (information)

17-108   Student retention information (information)

17-109   Approval for Mental Health Counselor grant application (action)

17-110   Discussion of CTE Manufacturing Systems Technology textbooks (information)

17-111   Review timeline for Comprehensive Improvement and Capital Improvement Plans (action)

17-112  Update on Capital Projects (information)


              Other Business

17-113   Addition to agenda

17-118  Organization Survey (information)

              Closed Session

17-114   Code of Virginia:

                  -2.2-3711.A.1 – Personnel Matters / Actual and potential appointments, assignments,
                          resignations, terminations, salaries, and job descriptions.

                  -2.2-3711.A.2 – Student Matters / Discussion and consideration of disciplinary

                 -2.2-3711.A.7 – Legal Matters / Discussion briefings by staff members pertaining to
                         actual or probable litigation.

                 -2.2-3711.A.19 – Discussion of school safety reports.



17-115   Personnel actions (action)

17-116   Approval of job description for Athletic Director (action)

17-117   Approval of job description for Bus Attendant (action)