5-17-2021: Regular Meeting

P.O. Drawer 140, 100 Central Circle

Low Moor, VA  24457



May 17, 2021 - 6:00 p.m. – Regular Meeting

Gleason Forum Hall

Mountain View Elementary School, 100 Gleason Drive, Covington, VA 24426


This meeting is being held pursuant to and in compliance with Alleghany County Board of Supervisors’ Ordinance O-20-2.  Masks are required and social distancing measures will be in place. 



              Call to Order / Moment of Silence / Pledge of Allegiance


              Roll Call


              Community Participation

21-241    Commendations and Awards:

              -    Chamber of Commerce Educator of the Year Finalists – Covington City Schools

            Covington Division Educator of Year 2021 - Addie Holesapple

            Covington High School - Tracey Spangler

            Edgemont Primary School - Susan Givens

            Jeter-Watson Intermediate School - Addie Holesapple

              -   Chamber of Commerce Educator of the Year – JRTC:  Esther Morse

              -   VSBA Art Contest School Finalists:

           Alleghany High School – Sabrina Burks

           Clifton Middle School – Nevaeh Wills – 2nd place VSBA Blue Ridge Regional Art     


           Callaghan Elementary School – Lane Fridley

           Mountain View Elementary School – Chloe Warlitner

           Sharon Elementary School – Noah Deisher – 1st place VSBA Blue Ridge Regional

              Art Competition

              -   Girls’ Cross Country – 2020-2021 VHSL State Runner-up

               -   Boys’ Cross Country – 2020-2021 VHSL State Cross Country Champions


21-242    Public Comment

21-243    School Board Member and Superintendent Comments

21-244    Consent Agenda (action)

        A.   Approval of Minutes of April 19 Regular Meeting and April 30 Called Meeting
B.   Approval of payment of bills


21-245    Informational Items

  1. Cafeteria report
  2. Capital improvement and operational maintenance update
  3. Budget report
  4. JRTC notes - March 9, 2021 and April 13, 2021


              Administrative Reports and Recommendations        

21-246    Calendar information:

                - May 11, 12:00 p.m. - Joint Board of Control at JRTC

                - June 4 - VSBA School Law Conference (virtual)

               - June 19, 10:00 a.m. – AHS Graduation on Mountaineer Field

                - June 21, 6:00 p.m. – Regular meeting at Central Office Complex

                - July 6, 6:00 p.m. – Year-end/Reorganization/Regular Meeting at Central Office Complex

21-247    Consider VSBA/VASS Resolution recognizing all Virginia Superintendents (action)

21-248    First review of proposed 2021-2022 calendar of school board meetings and events (information)

21-249    Authorization of signatures in absence of superintendent (action)

21-250    Update from FLEC (information)

21-251    Special Education Procedures Manual (information)

21-252    Title III, Part A Grant Application (information)

21-253    Review of State Technology Funding Resolution, Series XXI (information)

21-254    Digital Copiers Lease and Service (action)

21-255    Approval of Local Assessment Annual Renewal (action)

21-256    Review of Local Plan for the Education of the Gifted (information)

21-257    ESEA Consolidation Application 2021-2022 (information)

21-258    Update on track at Alleghany High School (information)

21-259    IFB: Fuel and Heating Oil (information)

21-260    One-to-One Initiative Update (information)


              Policy Revisions

21-261    Policies recommended by VSBA and/or administration (information)

21-262    Approval of policies reviewed at the April meeting (action)


              Other Business

21-263    Addition to agenda (action)


              Closed Session

21-264    Code of Virginia:

  • 2.2-3711.A.1 – Personnel Matters / Actual and potential appointments, assignments, resignations, retirements, terminations, and salaries.
  • 2.2-3711.A.2 – Student Matters / Discussion and consideration of disciplinary matters.
  • 2.2-3711.A.7 – Legal Matters / Discussion briefings by staff members pertaining to   

    actual or probable litigation.

  • 2.2-3711.A.8 - Consultation with legal counsel employed by the School Board regarding the investigation of a personnel matter.
  • 2.2-3711.A.19 – Discussion of school safety reports.



21-265    Consider approval of revised job descriptions, JD 1-9, JD 1-10, JD 1-11, and JD 1-12 (action)

21-266    Personnel agenda (action)