MINUTES

                              SPECIAL COMMITTEE MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

August 30, 2017

The Alleghany County School Board held a Special Committee meeting on August 30, 2017, at 1:45 p.m. in the conference room at the Jackson River Technical Center in Covington, Virginia.

PRESENT:  R. Craig Lane; Jennifer S. Seckner and Jacob L. Wright 

The meeting was called to order at 1:45 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(18-68) DISCUSSION OF BOARD GOVERNANCE AND PROCEDURES

Discussion on two specific items:

       1.  Selection of members to the JRTC board
       2.  Viewing all applications before approving positions

Ms. Seckner stated there was nothing specific to technical schools or vocational schools in other school board by-laws.  There is mention the Chair can appoint to committees.  Mr. Lane referenced the current ACPS board policy.  Mr. Lane also referenced the July 2012 meeting minutes, where it specifically states the Chair at that time appointed school board members to the JRTC board.  Mr. Wright called the Covington City School Board office to determine their method.  Covington City School Board confirmed they vote on the selection.  After discussion, the committee will unanimously recommend to the board we change our policy and be specific that the board votes on appointments to the JRTC board.  Mr. Lane will review with the Clerk and determine where policies must be changed for presentation to the board.

Mr. Lane moved the discussion to viewing applications before approving positions.  There was unanimous agreement that individual school board members do not have the right to view personnel information alone.  After discussion, the committee decided to present to the board that personnel changes to be reviewed in closed session be given to board members with their board packet prior to the meeting.  With this practice, if there are any concerns about personnel, they can be given to the superintendent prior to the meeting, so he will be ready to bring and review any relevant documentation in closed session with the board. 

ADJOURNMENT

MOTION:  That the August 30, 2017 meeting be adjourned.
MOTION:  R. Craig Lane
TIME:        2:30 p.m.                  

Chairman, Alleghany County School Board	Clerk